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- Tasks: Support senior partners and manage administrative tasks in a fast-paced environment.
- Company: Join a dynamic team at the intersection of policy and commercial strategy.
- Benefits: Gain valuable experience, develop skills, and work in a supportive culture.
- Why this job: Be a key player in a growing business and make a real impact.
- Qualifications: Strong organisational skills and experience supporting senior stakeholders.
- Other info: Opportunity to build relationships and thrive in a collaborative environment.
The predicted salary is between 40000 - 50000 £ per year.
We are seeking a highly organised, proactive Executive Assistant to provide high-quality support within our growing business. This role offers an exciting opportunity to join a dynamic team operating at the intersection of policy, regulation, and commercial strategy. This role provides direct support to the Partner group, while also coordinating administrative and operational activity across the practices. You will play a central role in ensuring consistent, high-quality support across the practice and alignment with Flint’s ways of working.
We are looking for a confident communicator, a natural organiser, and a true team player who thrives in a fast-paced environment with competing priorities. You will be comfortable acting as a gatekeeper, anticipating needs, and ensuring the smooth running of day-to-day operations.
Key Responsibilities- Partner Support
- Proactive diary and workload management, ensuring time is used effectively and priorities are protected
- Preparing agendas, briefing materials, and meeting packs
- Minuting meetings and tracking follow-up actions
- Anticipating needs and ensuring Partners are fully prepared for internal and client engagements
- Managing travel itineraries, logistics, and entertainment arrangements
- Practice Support
- Coordinating administrative activity across the practice areas within the business
- Ensuring consistent communication and alignment with Flint’s EA ways of working
- Supporting individuals within the practice areas with scheduling, meeting preparation, and operational queries
- Managing practice-wide distribution lists and SharePoint content
- Operational Support
- Acting as first point of contact for visitors and covering front desk when required
- Maintaining and updating the CRM (HubSpot), ensuring data accuracy and completeness
- Managing mail merges and supporting client communications
- Supporting internal processes, including expenses, document formatting, and internal reporting
- Providing occasional research support
- General office tasks (printing, scanning, shredding)
- Client & External Coordination
- Liaising directly with senior-level clients and external stakeholders
- Ensuring a professional, consistent, and timely response to enquiries
- Supporting the coordination of client meetings, events, and briefings
- Experience supporting multiple senior stakeholders in a fast-paced environment
- Strong organisational skills with the ability to prioritise, adapt, and manage competing demands
- A proactive, self-driven approach with the confidence to take ownership and use initiative
- High levels of discretion and professionalism when handling sensitive information
- The ability to anticipate needs, resolve issues, and maintain momentum across multiple work streams
- A collaborative, hands-on attitude and willingness to support colleagues across the practice
- Excellent communication skills, both written and verbal
- Strong MS Office skills and confidence working with digital tools and systems
- Exceptional attention to detail and a commitment to high-quality delivery
- A personable, professional approach with the ability to build strong working relationships
- Reliability, responsiveness, and a calm approach under pressure
- A collaborative mindset and willingness to contribute to Flint’s strong internal community
- Alignment with Flint’s values: excellence, integrity, teamwork, and curiosity
Executive Assistant in London employer: Flint Global
Contact Detail:
Flint Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show how you align with Flint’s values. Think about how your skills can support their dynamic team and be ready to share examples from your past experiences.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you’ll need to be a confident communicator. We suggest doing mock interviews with friends or using online platforms to refine your pitch and ensure you come across as professional and personable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your organisational skills, proactive approach, and any experience supporting senior stakeholders. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for us. Mention specific examples of how you've thrived in fast-paced environments and how you align with our values.
Show Off Your Communication Skills: As an Executive Assistant, communication is key! Make sure your application is clear, concise, and free of typos. We love a well-structured application that demonstrates your attention to detail and professionalism.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows your enthusiasm for joining our team at StudySmarter!
How to prepare for a job interview at Flint Global
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like diary management and client coordination. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed competing priorities in previous roles. Think about specific situations where your organisational skills made a difference. This will highlight your ability to thrive in a fast-paced environment, which is crucial for this role.
✨Communicate Confidently
As a potential Executive Assistant, strong communication skills are essential. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask during the interview, showing your engagement and interest in the company and its operations.
✨Demonstrate Proactivity
Be ready to discuss instances where you took the initiative to solve problems or improve processes. This could be anything from streamlining administrative tasks to anticipating the needs of senior stakeholders. Showing that you can think ahead and act without being prompted will set you apart from other candidates.