Executive Assistant - 12-months maternity cover

We have a fantastic opportunity for an Executive Assistant to join our fast-growing Markets & Investor Advisory practice, which now has over 30 staff in it. This is a 12-month fixed term contract for maternity leave cover position, offering a great opportunity to be part of a dynamic and expanding team.

The successful candidate will support the Managing Partner as well as three other Partners, whilst also assisting the four main teams within the practice and coordinating administrative tasks across the practice. A true team player, with excellent communication skills, you will ensure that the team is supported across several work streams. You will have previous experience dealing with conflicting priorities, acting as a gatekeeper and able to resolve queries. You will be working closely with the team to ensure communication is in place and consistency of support provided across the markets & investor advisory practice and wider company.

The primary responsibilities of this role will be:

• Diary and workload management
• Issuing agendas, preparing, and minuting meetings and follow up actions
• Supporting the team, ensuring they are prepared for all meetings where required
• Organising travel itineraries and booking entertainment arrangements
• Liaising directly with clients at a senior level
• Leading on SharePoint management and creating / maintaining distribution lists cross company
• Updating and maintaining the company CRM (Customer Relationship Management) system (HubSpot)
• Managing mail merges to support communications to clients
• Occasional research tasks

Additional tasks will include:

• Acting as the first point of contact for visitors
• Supporting the team with ad-hoc requests
• Processing and managing expenses
• General office tasks such as printing, scanning, shredding

What you will have:

• Previous experience supporting multiple team members
• Ability to organise, prioritise workload and demonstrate adaptability
• Self-driven and motivated, with an ability to show initiative in all situations and the ability to take responsibility for actions
• Confidentiality – this role can be party to sensitive information, which is important to both protecting us and our clients
• The ability to pre-empt the needs and diary requirements of team members to ensure things run smoothly
• A hands-on approach, flexible attitude, and happy working with the whole team to ensure a consistent approach to ways of working
• Confidence and ability to work with senior level Partners as well as excellent MS Office skills and written and verbal English language skills

To be successful, you will need to demonstrate in your application that:

• You have excellent organisational skills and attention to detail
• You are personable and professional with an ability to communicate effectively
• You will be pro-active, reliable, and responsive to needs and requests from partners and the wider team
• You will work collaboratively in teams and are willing to add to the strong community we are building at Flint

ABOUT FLINT

We are a leading global consultancy firm that advises businesses and investors on navigating the intricate intersections of policy, regulation, and politics across European and global markets. Established in 2015, we have built a reputation for our expertise in addressing complex business challenges where government and commercial interests converge. We are advisers to some of the largest corporates, financial institutions, and investors in Europe and the Asia-Pacific region. Our expertise spans various sectors, including digital technology, telecommunications, media, financial services, life sciences, manufacturing, retail, transportation, and energy. We have offices in London, Brussels, Paris, Berlin and Hong Kong & Singapore; and an expansive network of senior advisers positioned across global capitals, enhancing our reach and capability to serve our clients effectively. At Flint, we are committed to providing exceptional consultancy services that help our clients navigate the ever-evolving landscape of policy and regulation. We pride ourselves on our ability to offer strategic insights and solutions that drive success.

BENEFITS

• Private health insurance
• Income protection scheme and life insurance
• Pension scheme with 5% employer contribution
• Discretionary bonus and pay review
• 25 days holiday plus bank holidays & extra leave at Christmas
• Training and development opportunities
• Enhanced family friendly policies

The deadline for applications is 25 June 2025. However, applications will be reviewed on an ongoing basis and suitable candidates may be invited for an interview before the application closing date. We reserve the right to appoint the right candidate before the deadline. We are looking for someone to join us as soon as possible, no later than the middle of July. Applications with no cover letter will not be accepted. Applicants’ cover letter should:

• Not be longer than one page
• Explain why you want to work at Flint and how your experience and skills would add value to this role

Salary: £46,000 per annum