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- Tasks: Support our busy Conveyancing team with client file management and compliance checks.
- Company: Join a dynamic legal firm in Derby with a collaborative culture.
- Benefits: Competitive salary, 25 days holiday, birthday off, and staff discounts.
- Other info: Enjoy a positive work environment with great career development opportunities.
- Why this job: Kickstart your career in law while making a real impact in property transactions.
- Qualifications: Previous admin experience and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking a highly organised and detail‑oriented Conveyancing Administrator to support our busy Conveyancing team at our Head office in Derby. This role is responsible for the efficient opening of new client files, ensuring compliance requirements are met, and providing administrative support at the initial stage of residential property transactions. Working full time, Monday to Friday 36.25 hours per week and reporting to the Head of Residential Conveyancing.
Key Responsibilities
- New Matter Setup
- Process new instructions for residential conveyancing matters.
- Open new client files on the case management system in accordance with firm procedures.
- Ensure all required information and documentation is obtained before file opening.
- Conduct conflict checks and ensure compliance with firm policies.
- Compliance & Due Diligence
- Carry out client onboarding procedures, including ID verification and anti‑money laundering (AML) checks.
- Request and review client identification and proof of address documentation.
- Ensure compliance with regulatory requirements and internal risk procedures.
- Escalate any compliance concerns to the appropriate team or compliance officer.
- Client Communication
- Send initial client care packs, terms of business, and required documentation.
- Liaise with clients, estate agents, and internal teams to obtain missing information.
- Respond to basic client queries and direct more complex matters to fee earners.
- Administrative Support
- Maintain accurate records on the case management system.
- Ensure documentation is properly stored and filed electronically.
- Assist the conveyancing team with general administrative tasks when required.
- Support the team in maintaining efficient workflows for new matters.
Skills, Knowledge and Expertise
- Previous administrative experience, ideally within a legal or professional services environment.
- Strong organisational skills with excellent attention to detail.
- Ability to manage multiple tasks and prioritise workload effectively.
- Good communication and interpersonal skills.
- Proficiency in Microsoft Office and case management systems.
Desirable
- Experience working within residential conveyancing or a property law environment.
- Knowledge of AML and client onboarding procedures in a legal setting.
- Experience using legal case management software.
Benefits
- Competitive salary and bonus potential.
- Career development opportunities.
- 25 days holiday plus bank holidays.
- Options to buy & sell 1 week's holiday.
- 1 week's holiday carry over.
- Extra day off for your birthday.
- Staff card discount scheme for local shops.
- Social days and evenings on the firm.
- Staff discounts on legal services.
- Positive Work Environment: Be part of a supportive team that values collaboration and teamwork.
Conveyancing Administrator employer: Flint Bishop LLP
Contact Detail:
Flint Bishop LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Conveyancing Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, especially those who work in conveyancing. A friendly chat can lead to insider info about job openings that might not even be advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to shine, so practice common interview questions and think about how your skills match the role of a Conveyancing Administrator.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed multiple tasks or projects. This will demonstrate your ability to handle the busy workload of a Conveyancing Administrator.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Conveyancing Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Conveyancing Administrator role. Highlight any relevant experience, especially in administrative tasks or legal environments, and don’t forget to showcase your organisational skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention your attention to detail and how you can contribute to our busy Conveyancing department.
Showcase Your Communication Skills: Since this role involves liaising with clients and internal teams, make sure to highlight your communication skills in your application. Give examples of how you've effectively managed client queries or collaborated with colleagues.
Apply Through Our Website: We encourage you to apply through our website for the best chance of success. It’s super easy, and you’ll be able to keep track of your application status directly with us!
How to prepare for a job interview at Flint Bishop LLP
✨Know Your Stuff
Make sure you understand the basics of residential conveyancing and the specific responsibilities of a Conveyancing Administrator. Brush up on compliance requirements, client onboarding procedures, and the case management systems commonly used in the industry.
✨Show Off Your Organisational Skills
During the interview, highlight your ability to manage multiple tasks and prioritise effectively. Prepare examples from your past experience where you successfully handled administrative duties, especially in a legal or professional services environment.
✨Communicate Clearly
Good communication is key in this role. Practice articulating your thoughts clearly and confidently. Be ready to discuss how you've liaised with clients and internal teams in the past, and how you handle queries and missing information.
✨Ask Smart Questions
Prepare thoughtful questions about the team dynamics, workflows, and the tools they use. This shows your genuine interest in the role and helps you assess if the company culture aligns with your values.