Guest Booking Assistant

GUEST BOOKING ASSISTANT

COMPANY : FLIGHTSTORY

REPORTING TO : EXECUTIVE PRODUCER

ABOUT FLIGHTSTORY

FlightStory is a media and investment company, and our mission is to elevate the stories, build the communities and invest in visionary entrepreneurs contributing to a happier, healthier humanity

YOUR MISSION

To support the consistent delivery of high-quality guest bookings on The Diary of a CEO by researching, pitching, and coordinating world‑class talent — ensuring every guest aligns with the show’s blueprint and that no detail is missed across the process. This role sits at the heart of the show’s success: connecting big ideas, global talent, and cultural moments with the conversations that shape the world.

DAY TO DAY

• Research and pitch culturally relevant, high-impact guest talent that aligns with The Diary of a CEO’s audience and brand.
• Manage end-to‑end guest logistics, including outreach, scheduling, briefing, travel, gifting, and paperwork.
• Track guest performance and trends, feeding insights into future booking decisions.
• Source and maintain contact lists for talent, agents, and publicists.
• Support team admin — from managing release forms to booking taxis, hotels, and flights.
• Keep decks and guest trackers updated, and proactively suggest fresh guest ideas.
• Stay deeply aware of global news, digital trends, and cultural shifts that could shape upcoming bookings.

WE\’RE LOOKING FOR

• Excellent research and communication skills, with the ability to write persuasive, on‑brand guest pitches.
• Strong organisational and problem‑solving skills, with a calm, professional approach under pressure.
• High awareness of digital trends, talent landscapes, and global cultural moments — a genuine finger on the pulse.
• Confidence and professionalism when engaging with publicists, agents, and high‑profile individuals.
• A self‑starter mindset — comfortable managing multiple priorities and moving quickly.

LOCATION

Los Angeles, US or London, UK: We are an in‑person‑first culture and believe in fostering a vibrant and work environment centred around connection and community.
Global Travel Included

INTERVIEW PROCESS

Screening Process – Our screening process is designed to assess candidates in a fair way. This gives you an opportunity to share your skill, experience and passion.

Phone Call with the Talent Team – You will share a call with our talent team who will answer any questions you have about the role, our business and any next steps.

1st Interview – This first stage will involve meeting your potential manager and team members.

2nd Stage Interview – Task – Through the task round you get an insight into the day to day responsibilities of the role and we get the opportunity to understand how you work.

Final Stage Interview – The final interview involves meeting a Senior Stakeholder in the business.