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- Tasks: Support the CEO and C-Suite team to enhance their productivity and focus.
- Company: Join FlightStory, a dynamic media and investment company with a mission for positive impact.
- Benefits: Competitive salary, vibrant work culture, and opportunities for personal growth.
- Why this job: Be at the heart of decision-making and help shape a happier, healthier humanity.
- Qualifications: 8+ years supporting senior executives in fast-paced environments; tech-savvy and emotionally intelligent.
- Other info: Work in Shoreditch, London, fostering connection and community in an energising HQ.
The predicted salary is between 36000 - 60000 £ per year.
FlightStory is a media and investment company, and our mission is to elevate the stories, build the communities and invest in visionary entrepreneurs contributing to a happier, healthier humanity.
YOUR MISSION
To enable the CEO // C Suite team to operate at peak performance by removing friction, protecting focus, and driving follow-through on key priorities with speed, discretion, and excellence across both business and personal life.
OUTCOMES
- CEO/CRO/C Suite team time is leveraged at the highest possible value; calendar, priorities, and meetings are ruthlessly aligned with strategic goals.
- Communication, information, and decisions flow clearly and quickly between the CEO/CRO/C Suite team and all internal and external stakeholders.
- High-priority tasks and projects are supported with fast, detail-perfect execution including meeting prep, research, slides, agendas, and follow-ups.
- Operational and personal logistics (travel, events, household coordination) are handled seamlessly and proactively.
- The CEO/CRO/C Suite team is one step ahead: briefed, protected, and focused on what matters most.
- The executive’s personal life runs smoothly with complete discretion creating space for rest, and personal priorities.
- The Flight HQ experience is energising and high-functioning, with the EA working closely with the Head of Happiness & Health to ensure the environment enables great culture, seamless operations, and performance excellence.
WHAT SUCCESS LOOKS LIKE
- CEO/CRO/C Suite team reports increased clarity, headspace, and focus.
- Key meetings, communications, and decisions are well-prepped and well-followed-through.
- Strategic projects are accelerated through effective support.
- No surprises: issues are spotted early and resolved before they escalate.
- The Flight HQ feels seamless, energising, and leadership-ready at all times.
- The executive’s personal life is supported with discretion and care—creating space for rest and sustained high performance.
WE'RE LOOKING FOR
- Execution Excellence: Operates with precision, urgency, and care. Nothing slips. Everything is on time, well-considered, and finished to the highest standard.
- Emotional Intelligence: Can read the room, anticipate needs, and manage up and across with calm, tact, and discretion.
- Prioritisation: Expert at protecting time and energy. Sees what’s truly important and can tactfully remove what isn’t.
- Problem Solving: Thinks ahead. Handles ambiguity with structure. Moves things forward without needing hand-holding.
- Communication: Clear, thoughtful, and fast – both written and verbal. Can draft emails, slides, or agendas with the voice of the exec.
- Judgement & Discretion: Trusted with sensitive information, difficult conversations, and high-pressure decisions.
THE IDEAL CANDIDATE
- Minimum 8+ years’ experience supporting a senior executive in a high-growth, fast-paced environment (start-up, media, venture, or similar).
- Thrives in a high-performance culture with big ambition and high standards.
- Has worked closely with founders or execs and understands the boundaryless nature of modern leadership support; confident managing business and private life in parallel with complete discretion.
- Tech-native: fluent in G-suite, Slack, AI tools, and calendar/email management tools.
- Comfortable in boardrooms and briefing decks one moment, solving practical admin issues the next.
- Emotionally intelligent, calm under pressure, and able to manage up with confidence.
- Takes pride in creating clarity and enabling others to lead at their best.
- Collaborative and proactive partner to the Director of Happiness & Health in running an energising and well-functioning HQ.
LOCATION
Shoreditch, London: We are an in-person-first culture and believe in fostering a vibrant and work environment centred around connection and community.
INTERVIEW PROCESS
- Screening Process - Our screening process is designed to assess candidates in a fair way. This gives you an opportunity to share your skill, experience and passion.
- Phone Call with the Talent Team - You will share a call with our talent team who will answer any questions you have about the role, our business and any next steps.
- 1st Interview - This first stage will involve meeting your potential manager and team members.
- 2nd Stage Interview - Task - Through the task round you get an insight into the day to day responsibilities of the role and we get the opportunity to understand how you work.
- Final Stage Interview - The final interview involves meeting a Senior Stakeholder in the business.
Executive Assistant employer: FlightStory
Contact Detail:
FlightStory Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research FlightStory and understand their mission. Be ready to discuss how your skills in execution excellence and emotional intelligence can help the CEO and C Suite team thrive.
✨Tip Number 3
Showcase your problem-solving skills during the interview process. Think of examples where you've handled ambiguity or resolved issues before they escalated. This will demonstrate your ability to keep things running smoothly.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the FlightStory team and contributing to their vibrant culture.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in supporting senior executives and how you align with our mission at FlightStory. We want to see how you can bring execution excellence to the table!
Showcase Your Communication Skills: Since communication is key in this role, demonstrate your written skills clearly in your application. Use concise language and a professional tone, but don’t forget to let your personality shine through. We love seeing candidates who can communicate effectively and authentically!
Highlight Problem-Solving Abilities: In your application, share examples of how you've tackled challenges in previous roles. We’re looking for someone who can think ahead and handle ambiguity with ease. Show us how you’ve made things run smoothly in high-pressure situations!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our culture and values at FlightStory!
How to prepare for a job interview at FlightStory
✨Know Your Executive Inside Out
Before the interview, research the CEO and C Suite team members you'll be supporting. Understand their priorities, communication styles, and any recent projects they've been involved in. This will help you tailor your responses and show that you're already thinking about how to support them effectively.
✨Demonstrate Execution Excellence
Be prepared to discuss specific examples from your past experience where you showcased precision and urgency. Highlight situations where you managed multiple tasks seamlessly or solved problems proactively. This will illustrate your ability to operate at a high standard, which is crucial for this role.
✨Showcase Your Emotional Intelligence
During the interview, pay attention to the dynamics of the conversation. Use active listening skills and respond thoughtfully. Share examples of how you've navigated challenging situations with tact and discretion, as this will demonstrate your ability to read the room and manage relationships effectively.
✨Prepare for Practical Scenarios
Expect to face practical scenarios during the task round. Brush up on your organisational skills and be ready to outline how you would handle specific tasks like meeting prep or travel logistics. This will give the interviewers insight into your problem-solving abilities and how you approach day-to-day responsibilities.
