Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support Project Managers with admin tasks, scheduling, and project documentation.
- Company: Join Flexys, a diverse and innovative tech company focused on client success.
- Benefits: Remote work, flexible hours, and a supportive team environment.
- Why this job: Be the backbone of exciting projects and help drive real change.
- Qualifications: Strong organisational skills and familiarity with project management tools.
- Other info: Great opportunity for career growth in a dynamic and inclusive culture.
The predicted salary is between 30000 - 42000 £ per year.
We are looking for a PMO Coordinator to provide essential administrative and operational support to Project Managers and the Project Management Office.
Location: Remote (UK-based)
Role overview
The Project Management Office (PMO) Coordinator provides essential administrative and operational support to Project Managers and the Project Management Office. This includes coordinating project documentation, meeting scheduling, project communications, tracking project progress, managing and scheduling resources, ensuring Flexys governance standards are adhered to and acting as the operational core for project delivery.
Key responsibilities
- Project Support: Schedule meetings, book rooms, draft agendas, take minutes, and manage communications.
- Documentation: Maintain project plans, risk logs, issue logs, reports, and other key project documents.
- Reporting & Tracking: Monitor project progress, update status reports, track timesheets/costs, and maintain compliance with Flexys standards.
- Resource Coordination: Monitor and play an active role in resource allocation, ensure teams have necessary tools and support (e.g. visit reports/workshop templates), monitor and escalate risks and issues.
- Governance: Apply Flexys governance standards, processes, and tools across projects.
- Stakeholder Communication: Facilitate clear communication between team members, leadership and internal and external stakeholders.
Strong organisational skills and the ability to multi-task. Keen attention to detail with the confidence to challenge where appropriate. Proactive and adaptable with the ability to work with autonomy/minimal supervision. Familiarity with project management methodologies and tools.
Role in the PMO
- Support Project Managers, the PMO and other parts of the business as required.
- Provide governance support and structure to client onboarding (standard product delivery).
- Act as a central point for project enquiries and information.
- Help to maintain consistency and efficiency in project governance, communications and execution.
Success in the role will be measured by:
- Project administrative tasks (meeting schedules, agendas, minutes, actions logs etc) are completed in good time and to a high quality standard.
- Use of appropriate tools to consistently and accurately report project data to PMs, including but not limited to: Resource allocation, capacity and utilisation, Risks & issues, Client onboarding progress.
- Project communications are executed clearly, concisely and in a timely manner.
Why work with Flexys?
Flexys is an equal opportunities employer and we believe that diversity enhances our culture and our products. Our culture is underpinned by our five core values:
- We are fearless: We are not afraid to challenge the status quo and we are courageous in our ambition.
- We always seek to innovate: We apply new ideas, fresh thinking and decades of subject matter expertise to deliver better client outcomes.
- We demonstrate integrity: We do the right thing and evidence this by being self-critical, open and transparent.
- We are passionate: We care about what we do and are dedicated to delivering great outcomes.
- We are committed to client success: We have a relentless focus on excellence and always strive to exceed expectations.
If this sounds like you, we want to hear from you.
We do not require help from recruitment agencies or individuals at this time, thank you.
Project Management Office (PMO) Coordinator in London employer: Flexys Solutions
Contact Detail:
Flexys Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Management Office (PMO) Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or other platforms. Let them know you're on the lookout for a PMO Coordinator role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for those interviews! Research common PMO Coordinator interview questions and practice your answers. We recommend using the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've successfully managed multiple tasks or projects. This will demonstrate your ability to thrive in a fast-paced environment.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at Flexys!
We think you need these skills to ace Project Management Office (PMO) Coordinator in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in project support and administration. We want to see how your skills align with the PMO Coordinator role, so don’t hold back on showcasing your relevant achievements!
Show Off Your Organisational Skills: Since this role is all about keeping things organised, give us examples of how you've successfully managed multiple tasks or projects in the past. We love a good story about how you kept everything on track!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your communication reflects that. Avoid jargon unless it’s relevant to the role!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Flexys Solutions
✨Know Your PMO Basics
Before the interview, brush up on your knowledge of project management methodologies and tools. Familiarise yourself with common PMO practices and Flexys governance standards, as this will show that you understand the role and can hit the ground running.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously. Highlight your ability to schedule meetings, maintain documentation, and track project progress effectively. This will demonstrate your organisational prowess, which is crucial for a PMO Coordinator.
✨Communicate Clearly and Confidently
Since stakeholder communication is key in this role, practice articulating your thoughts clearly. During the interview, ensure you convey your ideas concisely and confidently. This will reflect your ability to facilitate communication between team members and stakeholders.
✨Be Proactive and Adaptable
Prepare to discuss situations where you've had to adapt quickly or take initiative. Share examples that showcase your proactive nature and ability to work autonomously. This will resonate well with the interviewers, as they value candidates who can thrive with minimal supervision.
