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- Tasks: Coordinate facilities operations, manage maintenance, and ensure compliance with health and safety standards.
- Company: Dynamic corporate environment focused on teamwork and innovation.
- Benefits: Competitive salary, professional development opportunities, and a supportive work culture.
- Why this job: Be the backbone of our facilities, ensuring everything runs smoothly and safely.
- Qualifications: Experience in facilities coordination and strong communication skills required.
- Other info: Opportunity for career growth and occasional travel to other UK sites.
The predicted salary is between 30000 - 40000 £ per year.
Key Responsibilities
- Facilities Operations & Maintenance: Daily floor walks: log, triage and resolve reactive issues via our IT system. Carry out light maintenance (basic carpentry/plumbing/electrical within competence), BMS/HVAC checks, and coordinate building/landlord teams. Plan and track PPM; maintain accurate service records, certificates, and compliance logs. Coordinate and supervise contractors; obtain quotes; manage vendor onboarding/renewals. Support space planning, team moves, desk booking via IT system, AV/IT liaison, and events (room setups/clear-down). Oversee FOH-linked services (stock/inventory, deliveries, hygiene, lockers) and maintain presentation standards.
- Health, Safety & Compliance: Ensure adherence to UK H&S legislation and site policies, support audits and inspections. Maintain records for fire systems, emergency lighting, EICR/PAT, water hygiene/Legionella and HVAC. Lead DSE tracking, PEEPs coordination, first aid/defib upkeep and weekly life-safety checks. Report and escalate security/H&S defects appropriately.
- Reporting & Stakeholder Management: Provide regular updates and input to QBRs; coach/coordinate with UK/EU facility reps; act as deputy for the Operations Manager in their absence.
Skills & Experience
- Experience in corporate facilities coordination/building maintenance, including contractor and vendor management.
- Practical, hands-on mindset with solid troubleshooting capability; strong organisation, prioritisation, and communication.
- Comfortable balancing in-house fixes vs. outsourcing with cost/safety awareness.
- Proficient with Outlook, Excel, Word; familiarity with ticketing and booking systems advantageous.
- Desirable technical exposure: MEP, HVAC, plumbing, BMS.
Qualifications
- Essential: IOSH Managing Safely. Corporate FM experience; hands-on maintenance skills; strong organisation & communication.
- Desirable: NEBOSH General; City & Guilds (Electrical/Plumbing/Carpentry/Building Services); 18th Edition; F-Gas; Legionella Awareness/Responsible Person; Fire Marshal/Warden; First Aid at Work.
Reports to: Operations Manager, UK Lead.
Travel: Occasional travel to other UK sites.
UK - Facilities Coordinator in London employer: Flexim Group
Contact Detail:
Flexim Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land UK - Facilities Coordinator in London
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media and website to see what they're all about. This will help you tailor your answers and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills in facilities coordination and maintenance can directly benefit the company.
✨Tip Number 3
Don’t forget to prepare some questions for your interviewer. Ask about their approach to health and safety compliance or how they manage vendor relationships. It shows you're engaged and thinking critically about the role.
✨Tip Number 4
After the interview, send a quick thank-you email. Mention something specific from your conversation to remind them of your chat. It’s a nice touch and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace UK - Facilities Coordinator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your hands-on maintenance skills and any relevant corporate facilities coordination experience to catch our eye!
Show Off Your Communication Skills: Since this role involves a lot of stakeholder management, don’t forget to showcase your strong communication abilities. Use examples from your past experiences where you’ve effectively coordinated with teams or managed contractors.
Be Specific About Your Experience: When detailing your previous roles, be specific about your responsibilities and achievements. Mention any relevant qualifications like IOSH Managing Safely and how you've applied them in real-world situations.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at Flexim Group
✨Know Your Stuff
Make sure you brush up on your facilities management knowledge, especially around maintenance and compliance. Familiarise yourself with UK health and safety legislation, as well as the specific responsibilities mentioned in the job description. This will show that you're not just interested but also knowledgeable about the role.
✨Showcase Your Hands-On Skills
Since this role requires practical skills in maintenance, be ready to discuss your hands-on experience. Prepare examples of past situations where you've successfully resolved issues or managed contractors. Highlight your troubleshooting capabilities and how you balance in-house fixes with outsourcing.
✨Be Organised and Communicative
Demonstrate your organisational skills by discussing how you manage multiple tasks and priorities. Use specific examples from your previous roles to illustrate your ability to coordinate with teams and communicate effectively. This is crucial for managing stakeholders and ensuring smooth operations.
✨Prepare Questions
Have a few thoughtful questions ready to ask at the end of the interview. This could be about the team dynamics, upcoming projects, or how success is measured in the role. It shows your genuine interest in the position and helps you assess if the company is the right fit for you.