At a Glance
- Tasks: Coordinate operations in a dynamic construction environment, ensuring teams have what they need to succeed.
- Company: Join a growing property and construction services business in Aylesbury.
- Benefits: Competitive salary, discretionary bonus, and standard company benefits.
- Other info: Full-time office-based role with no remote working; great for those who thrive in fast-paced environments.
- Why this job: Be the vital link that keeps projects on track and teams supported.
- Qualifications: Experience in operational coordination, scheduling, and excellent organisational skills.
The predicted salary is between 40000 - 45000 £ per year.
We're recruiting for an
Operations Coordinator to join a growing construction and property services business based in Aylesbury.
Reporting to the Managing Director, you'll sit at the centre of the operation, keeping delivery tight across multiple service divisions.
This is a coordination role focused on scheduling labour and subcontractors, ensuring teams have the materials, plant and information they need before work starts, and tracking live jobs against time and budget.
This role has no direct reports and no P&L responsibility.
Instead, you'll play a vital part in keeping operational delivery running smoothly so senior leaders can focus on leading and growing the business.
Key
Responsibilities: Scheduling & Resource Coordination
- Plan and coordinate labour, subcontractors and vehicles across multiple live projects.
- Keep utilisation high and avoid clashes between jobs and teams.
- Flag resourcing gaps early to the relevant stakeholders.
- Materials, Plant & Job Information
- Ensure every team has the materials, plant, tools and information they need before work starts.
- Order materials and book plant hire against the job programme, ensuring nothing is ordered late or duplicated.
- Prepare clear job packs including scope, drawings, specifications, site access, client requirements and known constraints.
- Confirm deliveries and plant hire arrive on site when required, chasing suppliers where necessary.
- Track plant on and off hire to avoid unnecessary costs.
- Keep supplier records, pricing and lead times accurate and up to date.
- Delivery & Margin Tracking
- Track live jobs against programme and budget.
- Escalate delays or cost overruns early before they impact margins.
- Maintain an accurate, live view of project status.
- Reporting
- Produce weekly operational reporting for the Managing Director, covering job status, resources and margin risks.
- Surface issues early rather than reporting them after the event.
- Systems & Process
- Maintain day-to-day operational systems and ensure data remains accurate.
- Help standardise processes across the business.
- Keep subcontractor, vehicle, insurance and compliance records current.
- Coordination
- Work closely with customer service teams to ensure scheduling and communication run smoothly.
- Coordinate subcontractor onboarding and monitor supplier performance.
About You We're looking for someone with
- A strong operational coordination or scheduling background, ideally within construction, property services or field service .
- Experience ordering materials and booking plant against live job programmes.
- Excellent organisational skills and strong attention to detail.
- The ability to remain calm under pressure whilst managing competing priorities.
- Confidence using scheduling or job management software and spreadsheets.
- The ability to coordinate multiple stakeholders and keep people to agreed timelines without formal authority.
- Clear, confident communication skills.
Desirable
- Experience working across multiple trades or service lines.
- Existing supplier or plant hire relationships.
- Exposure to job costing or margin tracking.
- Experience within the premium residential sector.
What Success Looks Like Within your first six months you will have
- Teams consistently arriving on site with the materials, plant and information they need.
- Created a reliable live view of operational delivery.
- Established weekly reporting that senior leadership rely on.
- Improved resource utilisation and reduced scheduling clashes.
- Maintained accurate subcontractor, supplier and compliance records.
Package
- Salary circa
£40,000–£45,000 , depending on experience.
- Discretionary bonus.
- Standard company benefits.
Please Note This role is full-time and office-based in Aylesbury, five days per week.
Because you'll be the central point of coordination for live operations, there is no hybrid or remote working option.
This role only works when you're in the office, supporting teams, resolving issues quickly and keeping projects moving.
- If you have the operational coordination experience we're looking for and enjoy being the person who keeps everything running smoothly, we'd love to hear from you.
Operations Coordinator - Property & Construction employer: Flexible Working People
Join a dynamic and growing construction and property services business in Aylesbury, where your role as an Operations Coordinator will be pivotal in ensuring smooth operational delivery across multiple projects. With a strong focus on employee growth, the company fosters a collaborative work culture that values clear communication and attention to detail, offering competitive salaries and standard benefits. This is an excellent opportunity for those looking to make a meaningful impact in a supportive environment while developing their skills in a thriving industry.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Coordinator - Property & Construction
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Flexible Working People, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Operations Coordinator - Property & Construction at Flexible Working People.
We think you need these skills to ace Operations Coordinator - Property & Construction
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Flexible Working People
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
