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- Tasks: Support the Founder with business and personal tasks, keeping everything organised and running smoothly.
- Company: Family-owned business with a focus on quality and relationships across multiple divisions.
- Benefits: Competitive salary, performance bonus, 25 days holiday, pension, and flexible working options.
- Other info: Ideal for someone who thrives in a trusted, supportive role with growth opportunities.
- Why this job: Join a dynamic team and work closely with a visionary founder in a fast-paced environment.
- Qualifications: 5+ years as a PA/EA, strong organisational skills, and excellent written communication.
The predicted salary is between 45000 - 50000 £ per year.
Our client is a CIOB-chartered, family-owned business operating across three divisions:
- Building Services — high-end residential construction (projects ranging from £50k–£2m)
- Property Maintenance Services — planned and reactive maintenance for a premium client base
- Golf Simulator — bespoke simulator design and installation (TrackMan & Full Swing partners)
Alongside this, the founder also manages a personal property portfolio. The Founder and Group Director built this business over the past eight years from a single van into a multi-division business. His working style is direct and fast-paced. He values people who are organised, proactive and able to think ahead, as well as confident enough to ask questions and challenge where needed. This role includes supporting both business and personal matters, so discretion, trust and good judgement are essential. The business is relationship-led, quality-focused, and operates with a small, experienced team across Buckinghamshire, Berkshire and Oxfordshire.
Role Description
This is a hands-on EA/PA role supporting the Founder / Group Director day-to-day across both business and personal responsibilities. You’ll be working closely with him in a small team environment, helping to keep things organised, on track and running smoothly. The role is varied, from preparing business documents to coordinating travel or managing day-to-day admin. It would suit someone who enjoys being reliable, practical and one step ahead, and is comfortable switching between different types of tasks.
Key Responsibilities:
- EA / PA Support
- Full ownership of diary and inbox — triaging, prioritising and responding on behalf of the founder
- Preparing meeting agendas, briefing notes and follow-ups, ensuring actions are tracked and delivered
- Coordinating UK and occasional international travel and logistics
- Acting as a gatekeeper and first point of contact for clients, architects, suppliers and advisers — managing access, prioritising requests and maintaining high standards of communication.
- Business & Commercial Support
- Preparing high-quality client-facing documents, including quotations, tender submissions and formal correspondence
- Liaising with internal team members, external advisers and professional partners
- Tracking key business activity including live projects, tenders, recruitment and opportunities
- Maintaining CRM systems and ensuring client and contact records are accurate and up to date
- Supporting client engagement activity, including events and relationship management
- Property Portfolio Support
- Acting as a key point of contact for letting agents, managing agents and suppliers
- Tracking renewals, compliance requirements and key property deadlines
- Coordinating maintenance and works across the portfolio
- Maintaining accurate and well-organised property records and documentation
- Private Lifestyle Support
- Managing personal alongside business commitments
- Coordinating family travel, events and bookings
- Handling day-to-day household and lifestyle administration with the same level of care and organisation
This role is ideal for someone who enjoys working closely with a business owner in a trusted, supportive capacity.
Essential
- 5+ years’ experience as a PA/EA
- Strong organisational and administrative skills
- Excellent written communication
- Confident using Microsoft 365 and learning new systems
- Discreet and professional
- Able to prioritise and stay calm under pressure
- Full UK driving licence and access to a car
Desirable
- Background in construction, property or a related sector
- Experience supporting a business owner or HNW individual
- Property or lettings administration experience
- Basic finance or bookkeeping exposure
- Event coordination experience
Package
- £45k-£50k (depending on experience)
- Performance-related bonus
- 25 days holiday + bank holidays
- Pension
- On-site parking
Working Pattern
Flexible by design: Full-time (hybrid) — minimum 2 days/week in Aylesbury or 4 days/week — with at least 2 days in the office.
Senior Executive Assistant / PA to Founder in Birmingham employer: Flexible Working People
Contact Detail:
Flexible Working People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Executive Assistant / PA to Founder in Birmingham
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Senior Executive Assistant role. Personal recommendations can make all the difference, so don’t be shy about asking for introductions.
✨Tip Number 2
Prepare for those interviews by researching the company and its founder. Understand their values and working style, so you can show how your proactive and organised nature aligns perfectly with their needs.
✨Tip Number 3
Practice your communication skills! As the first point of contact, you'll need to convey professionalism and confidence. Role-play common scenarios with a friend to get comfortable with handling various situations.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Senior Executive Assistant / PA to Founder in Birmingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience that match the job description. Highlight your organisational skills, discretion, and any relevant experience in supporting business owners or high-net-worth individuals.
Craft a Compelling Cover Letter: Use your cover letter to showcase your personality and explain why you’re the perfect fit for this fast-paced role. Mention specific examples of how you've been proactive and organised in previous positions.
Showcase Your Communication Skills: Since excellent written communication is essential, ensure your application is free from typos and clearly structured. This is your chance to demonstrate your attention to detail and professionalism.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process.
How to prepare for a job interview at Flexible Working People
✨Know the Business Inside Out
Before your interview, take some time to research the company and its divisions. Understand their projects, values, and the founder's working style. This will not only help you answer questions more effectively but also show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As a Senior Executive Assistant, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss specific tools or methods you use to stay on top of your responsibilities.
✨Demonstrate Discretion and Professionalism
Since this role involves handling sensitive information, be prepared to discuss how you've maintained confidentiality in previous positions. Share examples that highlight your good judgement and ability to handle personal matters with care.
✨Ask Insightful Questions
At the end of the interview, don’t shy away from asking questions. Inquire about the founder's expectations, the team dynamics, or upcoming projects. This shows that you're proactive and eager to understand how you can contribute effectively.