Distribution Administrator in Dalkeith

FLB Group (Filofax, Letts, Blueline) are one of the world’s largest innovators and manufacturers of quality stationery and lifestyle accessories, with operations on three continents and distributors worldwide.

We are looking for a proactive and detail driven DISTRIBUTION ADMINISTRATOR to join our transformed distribution/warehouse operations team in Dalkeith. This role is ideal for someone who thrives in a fast paced environment, enjoys problem solving, and has hands on experience with Epicor or a comparable ERP/WMS (Enterprise Resource Planning/Warehouse Management System). You will play a key part in ensuring the smooth flow of goods, accurate data management, and efficient coordination across our distribution network.

• Maintain accurate order, inventory, and shipment data within Epicor or similar ERP platforms.
• Process sales orders, purchase orders, and distribution documentation.
• Coordinate with warehouse, logistics, and customer service teams to ensure timely dispatch and delivery.
• Monitor stock levels and support inventory control activities.
• Generate reports and analyse data to support operational decision making.
• Resolve discrepancies in orders, shipments, and system records.
• Support continuous improvement initiatives within the distribution function.

• Strong working knowledge of Epicor ERP or similar systems (e.g., SAP, Oracle, Microsoft Dynamics, NetSuite, Sage, etc.).
• Excellent attention to detail and accuracy in data entry.
• Confident communicator with the ability to work cross functionally.
• Strong organisational skills and the ability to prioritise workload effectively.
• Proficiency in Microsoft Office, particularly Excel.
• A problem solving mindset and willingness to learn new processes.
• Operate effectively as part of a team, and able to work on own initiative.
• Flexible attitude and approach.

• Previous experience in a distribution, logistics, or supply chain administration role.

• A supportive and collaborative team environment.
• The chance to contribute to a growing and forward thinking organisation.
• Full-time (37.5 hours): Mon-Thurs: 8:00am to 4:15pm; Fri: 8:00am to 3:00pm.
• Half hour unpaid lunch daily.
• Based in the Dalkeith Warehouse Office at Thornybank, EH22 2NE.
• Salary will be dependent on experience, within the range £12.21 to £12.90 per hour (£23,809.50 to £25,155 per annum).

If interested in this opportunity, please send your CV and a covering letter/written statement to the HR Manager, telling us how your skills and experience match what we are looking for and how these make your application for the post particularly relevant.

A full Role Definition (Job Description) is available, along with an Application Form to complete if preferred. These can be requested from the HR Manager. You can also direct any questions about the role to this same email address. Please provide your telephone number if you would prefer a callback.

Please note: We reserve the right to close this vacancy early if we receive a sufficient number of applications that meet the required criteria. We encourage interested candidates to apply as soon as possible to avoid disappointment. All applicants must be able to demonstrate that they are eligible to work in the UK at the point at which the role commences.