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- Tasks: Ensure a welcoming workspace and support office operations daily.
- Company: Join a fast-growing fintech company with a supportive team culture.
- Benefits: Clear career progression, skill development, and a vibrant work environment.
- Why this job: Be part of a dynamic team and make a real impact in the workplace.
- Qualifications: Strong organisational skills and adaptability to thrive in a fast-paced setting.
- Other info: Exciting opportunities for growth as responsibilities evolve.
The predicted salary is between 30000 - 42000 £ per year.
Our Facilities team plays a key role in keeping the business running smoothly. As a central function within our London office, the team ensures we provide a welcoming, well-equipped environment where employees can do their best work.
As a Facilities Coordinator, you will work closely with the Workplace Operations Manager to provide essential support to the wider office staff and sales teams. This role requires someone who is resourceful, highly organised, and comfortable working in a fast-growing, dynamic environment. You will manage multiple priorities, work to deadlines, and interact with a lot of Flatpay colleagues daily.
The role will involve supporting the onboarding of new employees, managing supplier and contractor relationships, and responding to internal helpdesk queries. You will also assist with the day-to-day running of the office, including ordering stationery and refreshments.
This position is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and takes pride in delivering a five-star workplace experience. Strong organisational skills, the ability to prioritise effectively, and adaptability to changing business needs will be essential for success. This is a newly created role, and responsibilities may evolve as the position develops and business needs change.
Location: London/White City (Office-based, 5 days per week)
KEY RESPONSIBILITIES
- Ensure a safe, welcoming, and well-organised workspace for all staff at the London office.
- Coordinate day-to-day supplier and contract relationships across warehouse, couriers, consumables, and merchandise providers.
- Order, stock, and maintain office supplies, including snacks, drinks, stationery, and general consumables.
- Support the onboarding of new employees by coordinating the setup of workstations, laptops, mobile devices, and starter kits.
- Provide support to the team by managing and responding to internal helpdesk tickets.
- Assist with office moves, restacking, and space reconfigurations as required.
- Support inventory and stock management of IT equipment, phones, marketing materials, and merchandise.
- Assist with the administration of office services such as parking, mileage tracking, and DocuSign requests.
- Carry out light maintenance and ad-hoc tasks to ensure office areas remain functional and well presented.
- Set up, maintain, and organise office equipment and furniture to support day-to-day operations.
Why Flatpay?
- Opportunity to develop your skills with clear pathways for career progression.
- Be part of an amazing, supportive team that encourages your growth and development.
- Work in a fast-paced environment where you can learn, contribute, and enjoy what you do.
- Join a high growth fintech organisation you can be proud to be part of.
Facilities Coordinator in London employer: Flatpay
Contact Detail:
Flatpay Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to current employees at Flatpay on LinkedIn or through mutual connections. A friendly chat can give you insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show us how your skills align with our mission to create a five-star workplace experience. We love candidates who are genuinely excited about what we do!
✨Tip Number 3
Practice your problem-solving skills! Think of examples from your past experiences where you’ve tackled challenges head-on. We want to see how resourceful and adaptable you can be in a fast-paced environment.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows us that you’re genuinely interested in the role. Plus, it’s a great chance to reiterate why you’d be a perfect fit!
We think you need these skills to ace Facilities Coordinator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Facilities Coordinator role. Highlight your organisational skills and any experience in managing supplier relationships or office environments.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re the perfect fit for our team. Share specific examples of how you've thrived in fast-paced environments and solved problems effectively.
Showcase Your Adaptability: In your application, emphasise your ability to adapt to changing business needs. We love candidates who can juggle multiple priorities and still deliver a five-star workplace experience.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with Flatpay.
How to prepare for a job interview at Flatpay
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Facilities Coordinator role. Familiarise yourself with the key responsibilities mentioned in the job description, like managing supplier relationships and supporting onboarding. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, be prepared to share examples of how you've successfully managed multiple priorities in the past. Think of specific situations where you had to juggle tasks or solve problems quickly, and explain how you handled them effectively.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities and adaptability. Prepare for scenarios related to office management, such as how you would handle a sudden supply shortage or an urgent helpdesk request. Practising these responses will help you feel more confident during the interview.
✨Demonstrate Your Team Spirit
As you'll be interacting with various colleagues daily, it's important to showcase your teamwork skills. Share examples of how you've collaborated with others in previous roles, and express your enthusiasm for being part of a supportive team environment. This will highlight your fit for the company culture.
