Office Administrator (Part-time)

Flatirons Solutions is hiring a part-time Office Administrator. For this role, you can expect to work approximately 20 hours each week, primarily onsite in our Derby, UK office. Hours are flexible; however, we prefer on-site availability on Tuesdays, Wednesdays, and Thursdays. Some hours can be worked remotely. The ideal candidate for this role is a reliable self-starter who is comfortable working autonomously and possesses strong computer and organizational skills. Our Derby, UK office is relatively quiet, but is due to relocate to new premises and the post holder will have the opportunity to project manage the relocation activities. The position requires someone who enjoys wearing many hats and keeping daily operations running smoothly. In this role, you will support employees across the United States, Europe, and India, serving as the primary point of contact for UK and US office operations, visitors, and vendors. This role is subject to pre-employment screening in line with UK Baseline Personnel Security Standard Clearance (BPSS). We encourage applications from UK nationals and are unfortunately not able to support candidates who require a Visa to work in the UK.

Key Responsibilities

• Manage day-to-day office operations and procedures, such as facility vendor management, scheduling, shipping, and receiving.
• Project manage the relocation of the Derby, UK office to the newly leased facility, including but not limited to planning, appointment and management of contractors/service suppliers, invoice management and communication.
• Daily monitoring of visitors to the office.
• Oversee beverages, snacks, and general office supply inventory.
• Review and approve executive team timesheets on behalf of the CEO.
• Support the sales team with planning and securing arrangements for multiple trade shows each year.
• Prepare for onsite meetings, including booking hotel rooms, ordering lunches, and planning dinners.
• Coordinate travel arrangements as needed.
• Support HR by assisting with monthly employee birthday posts, service anniversary awards, "Raising the Bar" employee recognition gift cards, and other projects as needed.
• Plan and coordinate the annual company end-of-year party and other social events throughout the year.
• Perform additional administrative tasks and projects as assigned.
• Comply with the requirements of the Quality Management System and Information Security Management System.

Education and experience requirements

• Some college education preferred (Business management or related field).
• Relevant office administrative and facilities management experience, ideally in a global business.
• Facilities project management experience preferred.
• Strong computer skills, Advanced skills in the Microsoft suite preferred.
• Excellent communication skills.
• Ability to multitask.
• Detail-oriented with excellent time-management skills.
• Ability to be discreet with sensitive and confidential information.
• Must be able to run company errands as needed.

Preferred Skills

• Office/business premises relocation experience.
• Knowledge and experience with AI tools is a huge plus.
• Experience with Canva is a plus.

Benefits

• Flexible working hours.
• 25 days holiday plus bank holidays (pro rata equivalent).
• Subsidized Gym membership, contributory Pension scheme and other great benefits.