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- Tasks: Manage office operations, project manage relocations, and support teams across the globe.
- Company: Flatirons Solutions, a dynamic company with a collaborative spirit.
- Benefits: Flexible hours, 25 days holiday, gym membership, and pension scheme.
- Why this job: Be the backbone of our office and make a real impact in a global team.
- Qualifications: Some college education preferred and strong organisational skills.
- Other info: Opportunity to work in a quiet office and manage exciting relocation projects.
The predicted salary is between 13 - 16 £ per hour.
Flatirons Solutions is hiring a part-time Office Administrator. For this role, you can expect to work approximately 20 hours each week, primarily onsite in our Derby, UK office. Hours are flexible; however, we prefer on-site availability on Tuesdays, Wednesdays, and Thursdays. Some hours can be worked remotely. The ideal candidate for this role is a reliable self-starter who is comfortable working autonomously and possesses strong computer and organizational skills. Our Derby, UK office is relatively quiet, but is due to relocate to new premises and the post holder will have the opportunity to project manage the relocation activities. The position requires someone who enjoys wearing many hats and keeping daily operations running smoothly. In this role, you will support employees across the United States, Europe, and India, serving as the primary point of contact for UK and US office operations, visitors, and vendors.
This role is subject to pre-employment screening in line with UK Baseline Personnel Security Standard Clearance (BPSS). We encourage applications from UK nationals and are unfortunately not able to support candidates who require a Visa to work in the UK.
Key Responsibilities- Manage day-to-day office operations and procedures, such as facility vendor management, scheduling, shipping, and receiving.
- Project manage the relocation of the Derby, UK office to the newly leased facility, including but not limited to planning, appointment and management of contractors/service suppliers, invoice management and communication.
- Daily monitoring of visitors to the office.
- Oversee beverages, snacks, and general office supply inventory.
- Review and approve executive team timesheets on behalf of the CEO.
- Support the sales team with planning and securing arrangements for multiple trade shows each year.
- Prepare for onsite meetings, including booking hotel rooms, ordering lunches, and planning dinners.
- Coordinate travel arrangements as needed.
- Support HR by assisting with monthly employee birthday posts, service anniversary awards, "Raising the Bar" employee recognition gift cards, and other projects as needed.
- Plan and coordinate the annual company end-of-year party and other social events throughout the year.
- Perform additional administrative tasks and projects as assigned.
- Comply with the requirements of the Quality Management System and Information Security Management System.
- Some college education preferred (Business management or related field).
- Relevant office administrative and facilities management experience, ideally in a global business.
- Facilities project management experience preferred.
- Strong computer skills, Advanced skills in the Microsoft suite preferred.
- Excellent communication skills.
- Ability to multitask.
- Detail-oriented with excellent time-management skills.
- Ability to be discreet with sensitive and confidential information.
- Must be able to run company errands as needed.
- Office/business premises relocation experience.
- Knowledge and experience with AI tools is a huge plus.
- Experience with Canva is a plus.
- Flexible working hours.
- 25 days holiday plus bank holidays (pro rata equivalent).
- Subsidized Gym membership, contributory Pension scheme and other great benefits.
Office Administrator (Part-time) employer: Flatirons Solutions Corp.
Contact Detail:
Flatirons Solutions Corp. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator (Part-time)
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Office Administrator role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and reflects your skills in office administration. Join relevant groups and engage with posts to get noticed by potential employers.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by rehearsing common questions related to office management and project coordination. We recommend doing mock interviews with a friend to boost your confidence.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're genuinely interested in joining our team at Flatirons Solutions. Don’t miss out!
We think you need these skills to ace Office Administrator (Part-time)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your relevant experience in office management and any project management skills you have, especially if you've worked on relocations before. We want to see how you can fit into our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for this part-time role. Mention your flexibility with hours and your ability to work autonomously, as these are key for us.
Show Off Your Skills: Don’t forget to mention your computer skills, especially with Microsoft Office and any experience with AI tools or Canva. We love candidates who can bring something extra to the table, so let us know what you’ve got!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to keep track of your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at Flatirons Solutions Corp.
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the key responsibilities like managing day-to-day operations and project managing the office relocation. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise tasks and keep everything running smoothly, especially in a busy environment.
✨Brush Up on Tech Skills
The job mentions advanced skills in the Microsoft suite and familiarity with AI tools as a plus. Make sure you're comfortable discussing your experience with these tools. If you have experience with Canva, be prepared to share how you've used it in previous roles, as it could set you apart from other candidates.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, the team you'll be working with, and the upcoming office relocation. This shows that you're not just interested in the job, but also in how you can contribute to the company's success.
