Recruiting Coordinator - Fixed Term

We’re looking for a fixed-term Recruiting Coordinator for 12 months to help us accomplish our mission to improve and extend lives by learning from the experience of every person with cancer. Are you ready to be the next changemaker in cancer care? Flatiron Health is a healthtech company using data for good to power smarter care for every person with cancer, around the world. Flatiron partners with cancer centers in the US, Europe and Asia to transform patients’ real-life experiences into real-world evidence and create a more modern, connected oncology ecosystem. Our multidisciplinary teams include oncologists, data scientists, software engineers, epidemiologists, product experts and more. Flatiron Health is an independent affiliate of the Roche Group.

What You’ll Do

• Work on the Global Talent Acquisition Team, ensuring seamless coordination and exceptional candidate experience throughout the hiring process.
• Coordinate each step of a candidate’s interview cycle from start to finish, ensuring a smooth, professional, and high quality interview experience for all candidates.
• Manage Flatiron's dynamic interview calendar effectively, balancing candidate availability with interviewer schedules to meet our hiring goals.
• Coordinate a high volume of interviews for candidates across multiple teams and time zones, managing the full interview cycle from scheduling to completion.
• Partner with recruiters and hiring managers to ensure candidates move through the recruitment process smoothly and efficiently.
• Maintain accurate and detailed records in our Applicant Tracking System (Greenhouse), documenting all candidate interactions and interview activities.
• Engage and foster genuine relationships; regularly following up in between the various steps of the interview process.
• Adhere to all SLAs and proactively follow up with recruiters, interviewers and hiring managers for timely feedback and decisions.
• Own end-to-end administration of take-home assessments, including platform management, candidate invites, reminders, and troubleshooting, while supporting broader recruiting operations such as interview training.

Who You Are

• A detail-oriented, customer service focused professional with exceptional organizational skills and a passion for creating positive experiences.
• Thrives in fast-paced environments and excels at managing competing priorities with efficiency.
• Excited by the prospect of rolling up your sleeves to tackle meaningful problems each and every day.
• A kind, passionate and collaborative problem-solver who seeks and gives candid feedback, and values the chance to make an important impact.
• A minimum of 1 year of experience in a coordination, scheduling, administrative, or customer service role.
• Resourceful in managing scheduling constraints, prioritising both hiring speed and candidate experience by finding creative solutions rather than simply extending timelines when faced with challenges.
• Proficient with Google Workspace (Gmail, Calendar, Docs) and can quickly learn new technology platforms.
• Excellent written and verbal communication skills and can professionally interact with all levels of the organization.
• Highly organized with exceptional attention to detail and can manage a high volume of tasks simultaneously.
• Can maintain composure and professionalism in high-pressure situations and adapt quickly to changing priorities.
• Proactive, solutions-oriented approach and aren’t afraid to ask questions or suggest improvements.
• Passionate about delivering exceptional customer service and creating positive experiences for others.

Optional

• Previous exposure to recruiting, talent acquisition, or HR operations.
• Experience with Greenhouse ATS or other applicant tracking systems.
• Some level of proficiency in German and Japanese.

Our people are at the centre of everything we do. We strive to foster a culture where our teammates feel equipped and empowered to make meaningful contributions with confidence, compassion, and clarity.