HR Administrator in London

Flannery Plant Hire is a leading provider of plant hire and specialist attachments to the construction industry across the UK and Ireland. With a comprehensive fleet of innovative machinery, we pride ourselves on delivering exceptional customer service and meeting our clients' project requirements.

Role Overview

The HR Administrator will play a key role in delivering a proactive, efficient, and compliant HR service across the Wembley Depot. Supporting the HR Manager, this role is responsible for the full employee lifecycle, ensuring best practice HR processes, robust record‑keeping, and effective employee relations support. The successful candidate will act as a trusted first point of contact for HR queries while contributing to continuous improvement within the HR function.

Key Responsibilities

• HR Administration & Compliance
  • Undertake all duties in accordance with company policies, procedures, and best practice HR standards
  • Maintain accurate, compliant, and up‑to‑date employee records, both electronically and manually
  • Ensure all HR data is collected, stored, and processed in line with the Data Protection Act (DPA), GDPR, and internal policies
  • Regularly review and stay up to date with changes in employment legislation, supporting compliance across HR practices
  • Update and manage internal HR databases and systems
• Employee Lifecycle Management
  • Prepare and issue offer letters, employment contracts, and all associated onboarding documentation
  • Support the full recruitment and onboarding process, including coordinating interviews and preparing induction materials
  • Conduct pre‑employment checks, including right‑to‑work verification and reference requests
  • Coordinate and deliver employee inductions (where required)
  • Organise and manage employee training, both internal and external
• Employee Relations
  • Act as the first point of contact for employees, line managers, and directors on HR‑related queries
  • Support and actively participate in employee relations matters, including disciplinary, grievance, and investigation processes
  • Assist and support with disciplinary hearings and investigations in line with company policy and employment law
  • Provide guidance to managers on HR policies, procedures, and best practice
  • Coordinate and conduct exit interviews, analysing trends and providing insights to the HR Manager
• Performance & Development
  • Facilitate and support line managers with performance management processes, including probationary reviews, performance improvement plans, and annual appraisals
  • Assist in driving a high‑performance culture through consistent HR support and coaching
• Payroll & Reporting
  • Assist in the preparation and submission of monthly payroll documentation to the Finance team, ensuring strict adherence to deadlines
  • Produce regular and ad‑hoc HR reports for the HR Manager, including absence, staff turnover, and performance data
• Absence & HR Systems Management
  • Manage and monitor employee absence and holiday records
  • Ensure accurate tracking, reporting, and follow‑up of absence trends
• General
  • Provide comprehensive administrative support to the HR Manager and HR Assistant
  • Contribute to continuous improvement of HR processes and systems
  • Undertake any other ad‑hoc duties as required to support the HR function

Skills & Experience Required

• Ideally have CIPD Level 3 qualification or working towards it
• Proven a minimum of 2 years experience in HR administrative or advisory role
• Strong knowledge of UK employment law and HR best practices
• Experience in handling employee relations cases, including disciplinaries and investigations would be an added advantage
• Excellent organisational skills with strong attention to detail
• Ability to manage own workload, manage constant changing priorities and sometimes work to tight deadlines and under pressure
• Ability to handle confidential information with discretion and professionalism
• Strong communication skills with the confidence to interact at all levels of the business
• Proficient in HR systems and Microsoft Office applications

Benefits

• Competitive salary that reflects your skills and experience
• 24 days plus bank holiday annual leave and personal leave to support a healthy work‑life balance
• Access to training, workshops, and seminars for professional development
• Employee Assistance Programme – free, confidential support for personal and work‑related issues
• Commitment to environmental and safety standards with a safe and eco‑friendly workplace
• Team‑oriented culture that values each member’s contribution
• Recognition programmes for outstanding performance and dedication

Personal Attributes

• Proactive and solutions‑focused approach
• Ability to work independently, manage multiple priorities and meet tight deadlines
• Professional, approachable, and resilient
• Strong interpersonal skills with the ability to build effective working relationships