At a Glance
- Tasks: Support daily operations by managing hire, service, and transport coordination.
- Company: Join Flannery Plant Hire, a leader in plant hire for construction across the UK and Ireland.
- Benefits: Enjoy competitive salary, generous leave, and professional development opportunities.
- Other info: Join a supportive team culture with modern equipment and recognition programs.
- Why this job: Be at the heart of operations and make a real impact in a fast-paced environment.
- Qualifications: Previous admin experience, strong organisational skills, and excellent communication abilities.
The predicted salary is between 24000 - 36000 € per year.
Flannery Plant Hire is a leading provider of plant hire and specialist attachments to the construction industry across the UK and Ireland. With a comprehensive fleet of innovative machinery, we pride ourselves on delivering exceptional customer service and meeting our clients' project requirements.
We are looking for a highly organised and proactive Administrator to support the Hire, Service, and Transport Desks, ensuring smooth day-to-day operations and excellent communication between customers, depots, drivers, engineers, and internal teams.
Role Purpose
The Office Administrator will provide essential administrative and coordination support across three key operational functions. This role is central to ensuring hires are processed accurately, equipment servicing is tracked and scheduled effectively, and transport movements are coordinated efficiently. This is a fast-paced role suited to someone who thrives in an operational environment and enjoys being at the heart of the business.
Key Responsibilities
- Maintain accurate records across hire, service, and transport systems.
- Act as a key point of contact between customers, depots, drivers, and internal teams.
- Handle incoming calls, emails, and queries professionally and promptly.
- Support reporting, filing, and document control as required.
- Adhere to health & safety, compliance, and company procedures at all times.
- Process hire orders, extensions, off-hires, and returns accurately and efficiently.
- Create and update hire contracts in the hire/ERP system.
- Liaise with customers to confirm availability, delivery dates, and collection arrangements.
- Ensure all hire documentation is completed correctly and in line with company procedures.
- Log service, maintenance, and breakdown requests accurately.
- Update systems with service records, job statuses, and completion notes.
- Chase outstanding service actions and ensure minimal downtime for hired equipment.
- Maintain accurate records to support compliance, safety, and audit requirements.
- Update transport systems with movement details and delivery confirmations.
- Handle customer and internal queries related to deliveries and collections.
What You’ll Bring
- Previous experience in an administrative or coordinator role (ideally in plant hire, construction, logistics or a similar operational environment).
- Strong organisational skills with the ability to manage multiple priorities.
- Excellent communication skills, both written and verbal.
- High attention to detail and accuracy.
- Ability to remain calm and professional in a fast-paced environment.
- Experience working on hire desks, service desks, or transport/logistics operations.
- Familiarity with hire or ERP systems.
- Understanding of plant hire, construction or fleet operations.
- Knowledge of basic compliance or safety documentation.
Salary and Benefits
- Competitive Salary: We offer a highly competitive salary and package that reflects your skills and experience.
- Generous Leave: Enjoy 24 days plus bank holiday annual leave and personal leave to maintain a healthy work-life balance.
- Professional Development: Take advantage of training programs, workshops, and seminars to enhance your skills and advance your career.
- Employee Assistance Program: Access to free, confidential support services for personal and work-related issues.
- Environmental and Safety Commitment: Join a company that prioritises safety and sustainability, ensuring a safe and eco-friendly working environment.
- Modern Equipment: Work with the best and latest plant and machinery in the industry.
- Team Oriented Culture: Be part of a supportive and collaborative team that values each member’s contribution.
- Recognition Programs: Acknowledge and reward outstanding performance and dedication with various recognition programmes.
Seniority Level: Entry level
Employment Type: Full-time
Job Function: Administrative
Industry: Construction
Office Administrator in Glasgow employer: Flannery Plant Hire
Flannery Plant Hire is an exceptional employer, offering a dynamic work environment in Glasgow where you can thrive as an Office Administrator. With a strong focus on professional development, generous leave policies, and a commitment to safety and sustainability, employees are supported in their growth while contributing to a collaborative team culture. Join us to be part of a company that values your contributions and rewards excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator in Glasgow
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and plant hire industry. Let them know you're on the lookout for an Office Administrator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for those interviews! Research Flannery Plant Hire and understand their operations. Be ready to discuss how your organisational skills can help streamline their processes. Show them you’re not just another candidate, but the perfect fit!
✨Tip Number 3
Practice your communication skills! As an Office Administrator, you'll be the go-to person for queries. Role-play with a friend or family member to get comfortable handling different scenarios. Confidence is key!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the Flannery team. Don’t miss out on this opportunity!
We think you need these skills to ace Office Administrator in Glasgow
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Administrator role. Highlight your previous experience in administrative or coordinator roles, especially if it's in plant hire, construction, or logistics. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Share specific examples of how you've managed multiple priorities and maintained excellent communication in past roles.
Show Off Your Organisational Skills:In your application, emphasise your strong organisational skills. Mention any tools or systems you've used to keep track of records and manage tasks efficiently. We love candidates who can keep things running smoothly!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at Flannery Plant Hire!
How to prepare for a job interview at Flannery Plant Hire
✨Know the Company Inside Out
Before your interview, take some time to research Flannery Plant Hire. Understand their services, values, and recent projects. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Office Administrator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you prioritised your workload and maintained accuracy under pressure.
✨Practice Your Communication Skills
Since the role involves liaising with various stakeholders, practice clear and concise communication. You might want to role-play common scenarios, like handling customer queries or coordinating with internal teams, to demonstrate your verbal and written skills.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, company culture, or specific challenges the Office Administrator faces. This shows that you're engaged and serious about finding the right fit for both you and the company.
