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- Tasks: Maintain fleet records and ensure compliance for efficient operations.
- Company: Join Flannery Plant Hire, a leader in plant hire for the construction industry.
- Benefits: Competitive salary, generous leave, professional development, and employee support.
- Why this job: Be part of a dynamic team making a real impact in the construction sector.
- Qualifications: Experience in fleet administration and knowledge of DVSA compliance required.
- Other info: Enjoy a supportive culture that values diversity and innovation.
The predicted salary is between 30000 - 42000 ÂŁ per year.
Fleet Administrator – Wembley
Flannery Plant Hire is a leading provider of plant hire and specialist attachments to the construction industry across the UK and Ireland. With a comprehensive fleet of innovative machinery, we pride ourselves on delivering exceptional customer service and meeting our clients\’ project requirements.
We are seeking a proactive and reliable Fleet Administrator. They will be responsible for maintaining accurate and up-to-date fleet records, supporting the Fleet Manager in ensuring that the company meets all legislative, safety, and audit requirements. This role is vital for maintaining operational efficiency, minimising downtime, and supporting the safe and legal running of the fleet.
Overview
Role: Fleet Administrator. Location: Wembley. The role focuses on maintaining fleet records, supporting compliance, and enabling efficient fleet operations.
Key Responsibilities
Vehicle Records & Compliance
- Maintain accurate electronic and paper records for all company vehicles, including V5C, MOT, insurance, VED and maintenance history.
- Schedule, track, and record all services and MOTs.
- Update and maintain vehicle records from purchase to disposal.
- Support in managing vehicle acquisitions, disposals, and transfers.
Driver Records & Compliance
- Maintain driver files, including licences, medicals, training certificates, and induction records.
- Conduct and log regular DVLA licence checks and follow up on any issues.
- Collate telematics reports (fuel efficiency, speeding, idling, harsh braking) and maintain trend records.
Fuel Management
- Maintain fuel card allocations, issue cards, and process cancellations.
- Reconcile fuel card statements against vehicle usage.
- Highlight unusual consumption trends for investigation.
Fleet Insurance
- Maintain an incident / accident log and ensure all accident reports, photographs, and investigation forms are completed and filed.
- Liaise with insurers and repairers to progress claims efficiently.
Compliance & Audit Preparation
- Maintain accurate compliance documentation for audits (FORS, DVSA, ISO, or internal).
- Ensure document retention and archiving meets legal and company policy requirements.
- Assist with gathering evidence for external audits.
General Administration
- Answer transport-related queries from drivers, management, and external bodies.
- Maintain filing systems and databases.
- Provide administrative cover for the Transport Manager if required.
- Support continuous improvement initiatives in transport administration processes.
- Strong attention to detail and organisational skills.
- Ability to manage multiple deadlines in a fast-paced environment.
- Proficiency in MS Office (Excel, Word, Outlook).
- Good communication skills (written and verbal).
- Understanding of UK transport compliance, including Operator Licence requirements, tachograph rules, and FORS standards (advantageous).
- Experience with tachograph data handling and analysis (advantageous).
- FORS or DVSA Earned Recognition experience (advantageous).
Qualifications & Experience
- Previous experience in a fleet & transport administration support role (essential).
- Knowledge of DVSA compliance requirements (essential).
- Transport Management CPC (advantageous)
What We Offer
- Competitive Salary: We offer a highly competitive salary and package that reflects your skills and experience.
- Generous Leave: Enjoy 24 days plus bank holiday annual leave and personal leave to maintain a healthy work life balance.
- Professional Development: Take advantage of training programs, workshops, and seminars to enhance your skills and advance your career.
- Employee Assistance Program: Access to free, confidential support services for personal and work-related issues.
- Environmental and Safety Commitment: Join a company that prioritises safety and sustainability, ensuring a safe and Eco-friendly working environment.
- Modern Equipment: Work with the best and latest plant and machinery in the industry.
- Team Oriented Culture: Be part of a supportive and collaborative team that values each member’s contribution.
- Recognition Programs: Acknowledge and reward outstanding performance and dedication with various recognition programs.
At Flannery Plant Hire, we flourish by embracing differences, whether they stem from social backgrounds, ethnicity, disability, gender identity or expression, age, religion, sexual orientation, or any other protected characteristic. We recognize that diversity unleashes a wealth of innovative thinking, which is integral to building successful and high-performing teams. We call it \”Empowering Everyone.\”
Role Details
- Seniority level: Associate
- Employment type: Full-time
- Job function: Administrative and Strategy/Planning
- Industries: Construction and Industrial Machinery Manufacturing
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Fleet Administrator employer: Flannery Plant Hire
Contact Detail:
Flannery Plant Hire Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Flannery Plant Hire and understanding their fleet operations. Show them you’re not just another candidate; demonstrate your knowledge about their services and how you can contribute to their success.
✨Tip Number 3
Practice common interview questions related to fleet administration. Think about scenarios where you've maintained records or ensured compliance, and be ready to share those experiences. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the Flannery team.
We think you need these skills to ace Fleet Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Fleet Administrator role. Highlight your experience in fleet and transport administration, and don’t forget to mention any knowledge of DVSA compliance requirements. We want to see how your skills match what we're looking for!
Show Off Your Attention to Detail: In this role, attention to detail is key! Use your application to demonstrate how you've maintained accurate records or managed compliance documentation in the past. We love candidates who can showcase their organisational skills!
Be Clear and Concise: When writing your cover letter, keep it clear and concise. Address how you can support the Fleet Manager and contribute to operational efficiency. We appreciate straightforward communication that gets to the point!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at Flannery Plant Hire!
How to prepare for a job interview at Flannery Plant Hire
✨Know Your Fleet Compliance
Make sure you brush up on your knowledge of DVSA compliance requirements and UK transport regulations. Being able to discuss these topics confidently will show that you're serious about the role and understand the importance of maintaining accurate records and compliance.
✨Showcase Your Organisational Skills
Prepare examples from your previous experience where you successfully managed multiple deadlines or maintained detailed records. This will demonstrate your strong attention to detail and organisational skills, which are crucial for a Fleet Administrator.
✨Familiarise Yourself with Telematics
Since the role involves collating telematics reports, it’s a good idea to familiarise yourself with fuel efficiency metrics and how to analyse driving behaviour. Being able to discuss how you would handle unusual consumption trends can set you apart from other candidates.
✨Ask Insightful Questions
Prepare thoughtful questions about the company’s fleet operations and their approach to safety and sustainability. This shows your genuine interest in the role and helps you assess if the company culture aligns with your values.
