Commercial Administrator

Flannery Plant Hire is a leading provider of plant hire and specialist attachments to the construction industry across the UK and Ireland. With a comprehensive fleet of innovative machinery, we pride ourselves on delivering exceptional customer service and meeting our clients' project requirements. We are looking for an ambitious and detail-oriented administrator to join our commercial team.

Responsibilities

• Create and maintain datasets to support weekly and monthly internal audit reporting, ensuring accuracy and timely delivery.
• Perform routine administrative and data tasks, including running reports, carrying out checks, tracking outcomes and resolving issues efficiently.
• Monitor data quality, identifying and correcting errors to ensure consistent and reliable reporting.
• Coordinate with internal teams to track audit actions, follow up on outstanding items, and ensure timely closure of audit gaps.
• Contribute to the improvement of internal controls and procedures, supporting strong compliance and efficient operations.
• Support with consolidated invoicing, including reporting, query resolution, and ensuring timely and accurate processing.
• Track and follow up outstanding/aged invoices.
• Maintain customer reports and schedules.
• Assist with general administrative processes, maintaining a high level of accuracy and attention to detail.
• Provide flexible, ad hoc administrative support as required across the team.
• Identify opportunities to improve reporting and data management processes.
• Implement improvements and simple automation to increase the efficiency and accuracy of reporting workflows.
• Assist the wider business with ad hoc administrative requests, providing flexible support to departments as needed.
• Support interdepartmental communication and coordination by maintaining documentation and tracking tasks.

Technical Skills

• Proficient with computer and IT skills, including keyboard and data input, as well as basic use of Word, Excel, email, and the internet.
• Intermediate Excel skills, including the use of VLOOKUP/XLOOKUP, Pivot Tables, Copilot, and other data analysis functions.
• Familiarity with various software systems used in data management, reporting, and administration.
• Full UK driving licence (preferred).

Preferred Skills

• Strong interpersonal skills and the ability to work independently and take initiative.
• Effective communication skills, both written and verbal, to interact with team members and other departments.
• Excellent attention to detail and a commitment to maintaining high standards in data management and reporting.
• Strong organisational skills to manage multiple priorities and deadlines.
• A proactive and resourceful approach to work, with the ability to anticipate needs and address issues before they escalate.
• A strong customer-focused attitude with the ability to handle customer inquiries and concerns professionally and efficiently.
• Ability to manage multiple priorities.
• Comfortable working on different software systems.
• Excellent time management and organisational skills are a must.
• Commitment to continuous personal and professional development, staying updated with industry trends and best practices.

Competitive Salary: We offer a competitive salary and package that reflects your skills and experience.

Generous Leave: Enjoy 24 days plus bank holiday annual leave and personal leave to support a healthy work-life balance.

Professional Development: Access training, workshops, and seminars to enhance your skills and advance your career.

Employee Assistance Programme: Access free, confidential support for personal and work-related issues.

Environmental and Safety Commitment: Join a company that prioritises safety and sustainability, ensuring a safe and eco-friendly workplace.

Modern Equipment: Work with modern plant and machinery.

Team-Oriented Culture: Be part of a supportive team that values each member’s contribution.

Recognition Programmes: Recognise and reward outstanding performance and dedication.