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- Tasks: Manage parts for machinery, ensuring availability and supporting warranty claims.
- Company: Flannery Plant Hire, a leader in plant hire with a focus on safety and sustainability.
- Benefits: Competitive salary, 24 days leave, professional development, and employee support services.
- Other info: Diverse and inclusive workplace with excellent career growth opportunities.
- Why this job: Join a dynamic team and work with cutting-edge equipment while making a real impact.
- Qualifications: Strong organisational skills, IT proficiency, and experience with ERP systems.
The predicted salary is between 30000 - 40000 £ per year.
Our Parts Administrator is responsible for the effective control of OEM callouts to machine breakdowns, warranty claims and the ordering of plant parts and materials. The role plays a key part in cost control, compliance, and maintaining strong supplier relationships.
Key Responsibilities
- Manage the ordering, receipt, storage, and issuing of plant and machinery parts
- Ensure critical parts availability to minimise equipment downtime
- Liaise with workshop engineers to identify parts requirements
- Source parts from approved suppliers, negotiating pricing and lead times where appropriate
- Raise purchase orders and match delivery notes and invoices
- Identify warranty-eligible repairs and components
- Prepare, submit, and track warranty claims with OEM’s and suppliers
- Monitor warranty breakdowns
- Report on rejected or disputed claims
- Maintain clear documentation for audit and cost control purposes
- Support fleet cost reporting by tracking parts usage and warranty recoveries
- Build strong working relationships with suppliers, manufacturers, and internal teams
Skills & Experience Required
Essential
- Strong organisational and administrative skills
- Good IT skills
- Ability to work in a high-pressure environment managing multiple priorities
- Strong communication skills and attention to detail
- Experience using ERP/Fleet/Parts systems
Desirable
- Previous experience as a Parts and/or Service Controller
- Experience within plant hire, construction, HGV, or heavy equipment industries
- Knowledge of breakdown reporting processes
- Understanding of mechanical or plant equipment terminology
Why Join Flannery
- Competitive Salary: We offer a highly competitive salary and package that reflects your skills and experience.
- Generous Leave: Enjoy 24 days plus bank holiday annual leave and personal leave to maintain a healthy work life balance.
- Professional Development: Take advantage of training programs, workshops, and seminars to enhance your skills and advance your career.
- Employee Assistance Program: Access to free, confidential support services for personal and work-related issues.
- Environmental and Safety Commitment: Join a company that prioritises safety and sustainability, ensuring a safe and Eco-friendly working environment.
- Modern Equipment: Work with the best and latest plant and machinery in the industry.
- Team Oriented Culture: Be part of a supportive and collaborative team that values each member’s contribution.
- Recognition Programs: Acknowledge and reward outstanding performance and dedication with various recognition programs.
At Flannery Plant Hire, we value diversity and are an equal opportunity employer. We encourage applications from all qualified individuals regardless of race, colour, religion, gender, sexual orientation, age, marital status, or disability.
Parts Administrator employer: Flannery Plant Hire (Oval) Ltd.
Contact Detail:
Flannery Plant Hire (Oval) Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Parts Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential employers on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute to their success. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice your communication skills! Whether it's answering common interview questions or discussing your experience, being clear and confident will make a great impression on hiring managers.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Parts Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Parts Administrator role. Highlight your organisational skills and any relevant experience in managing parts or working with suppliers. We want to see how you can bring value to our team!
Show Off Your IT Skills: Since good IT skills are essential for this role, don’t forget to mention any experience with ERP or parts systems. We love seeing candidates who are tech-savvy and can handle multiple priorities under pressure.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Parts Administrator position. Share specific examples of how you've successfully managed parts or built strong supplier relationships in the past.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at Flannery Plant Hire (Oval) Ltd.
✨Know Your Parts Inside Out
Before the interview, brush up on your knowledge of plant and machinery parts. Familiarise yourself with common terminology and breakdown reporting processes. This will not only show your expertise but also demonstrate your genuine interest in the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your strong organisational and administrative skills. Think about times when you successfully managed multiple priorities or streamlined processes. Being able to articulate these experiences will impress the interviewers.
✨Communicate Clearly and Confidently
Practice your communication skills by explaining complex concepts in simple terms. During the interview, be clear and concise when discussing your experience with ERP/Fleet/Parts systems. Good communication is key in building relationships with suppliers and internal teams.
✨Prepare Questions for Them
Have a few thoughtful questions ready to ask the interviewers. Inquire about their approach to supplier relationships or how they handle warranty claims. This shows that you’re engaged and serious about the position, plus it gives you insight into their company culture.