Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the planning and delivery of exciting global events and exhibitions.
- Company: Join a multi-award-winning event agency with a vibrant culture.
- Benefits: Competitive salary, 25 days holiday, and opportunities for international travel.
- Other info: Fast-paced environment with excellent career development opportunities.
- Why this job: Gain hands-on experience in event management and make a real impact.
- Qualifications: Experience in live events and strong organisational skills required.
The predicted salary is between 30000 - 34000 £ per year.
Reports to: Event Manager
Location: Hammersmith, London (hybrid working)
Contract: Permanent, Full-time
Salary: £30,000 - £34,000 per annum, including London weighting (depending on experience)
The Company: Outsourced Events is a multi-award-winning event and marketing agency, delivering bespoke, end-to-end solutions for global clients across the technology and professional services sectors. Based in London and working internationally, we specialise in planning and executing outstanding events, tradeshows and exhibitions that combine creativity, precision and seamless delivery. We’re a collaborative and adaptable team, motivated by excellence and the desire to deliver meaningful experiences for our clients.
The Opportunity: We are seeking a proactive, detail-orientated Event Executive to join our growing team. Supporting one of our experienced Event Managers, you will play an important role across a diverse programme of global events, gaining hands-on experience across all stages of event delivery, with opportunities for on-site delivery and international travel. Outsourced Events is a fast-paced, vibrant and supportive environment where you’ll gain exposure to a wide variety of event formats including conferences, tradeshows, exhibitions and hybrid events. You will support the Event Manager and wider project teams in the smooth and efficient delivery of our portfolio of events, ensuring excellent organisation, communication and attention to detail throughout the planning process.
Responsibilities:
- Supporting the planning and operational delivery of events including conferences, tradeshows, exhibitions and dinners.
- Assisting with venue research, venue liaison and supplier coordination across event projects.
- Contributing to the development and maintenance of project plans and timelines within Monday.com.
- Supporting the digital platform team in delivering event technology solutions, including registration pages, event apps, digital engagement tools, and microsites. Experience with platforms such as Swoogo, Swapcard, CrowdComms, Slido and Eventbrite is advantageous.
- Supporting the preparation of client presentations, reports and event documentation.
- Managing event communications including delegate queries, inbox management and the preparation of joining instructions and FAQs.
- Assisting with hotel sourcing, rooming list management and delegate logistics.
- Supporting speaker management including communications, information collection and expense processing.
- Liaising with sponsors and suppliers to gather required event information and service orders.
- Assisting with sourcing and obtaining competitive supplier quotes for event services.
- Supporting inventory management and shipment coordination with warehouses and event organisers.
- Preparing weekly client updates and supporting Event Managers with project reporting.
- Attending events onsite to support registration, sponsor liaison and the delivery of a seamless delegate experience.
- Assisting with post-event reporting including evaluation form creation and analysis.
The Person: We are looking for a motivated and organised event professional who enjoys working in a fast-paced environment and is eager to develop their career in event management.
Essential qualities and experience:
- Proven experience delivering live events, ideally involving operational delivery, supplier coordination and on-site support.
- Strong face-to-face communication skills and a client-focused mindset.
- Excellent organisational skills and exceptional attention to detail.
- Ability to manage multiple projects and deadlines simultaneously.
- Comfortable taking ownership of tasks and ensuring deliverables are completed on time.
- Highly organised with strong time-management skills.
- Proficiency in Microsoft Office, particularly Excel and PowerPoint.
- Ability to present information clearly and logically while maintaining brand consistency.
- A dedicated team player with a strong work ethic and desire to learn.
- Excellent command of written and spoken English.
- Willingness to travel overseas for site visits and event delivery.
Desirable:
- Experience in platforms such as Swoogo, Swapcard, CrowdComms, Slido and/or Eventbrite would be advantageous.
- Fluency in an additional language would be an advantage, especially languages spoken across Europe or the Middle East.
- Educated to degree level or equivalent.
Why join us? In return, we are offering a competitive salary of £30,000 to £34,000 per annum, depending on experience, plus 25 days’ holiday.
Event Executive in London employer: Fitzgerald
Contact Detail:
Fitzgerald Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Executive in London
✨Tip Number 1
Network like a pro! Attend industry events, meet-ups, and conferences to connect with people in the event management world. You never know who might have a lead on your dream job!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, including photos, feedback, and any tech platforms you've used. This will help you stand out when chatting with potential employers.
✨Tip Number 3
Be proactive! Reach out to companies you're interested in, even if they don't have open positions. A friendly email expressing your interest can go a long way in landing an interview.
✨Tip Number 4
Apply through our website! We love seeing applications directly from our site, so make sure to check it out for the latest opportunities and get your foot in the door with us.
We think you need these skills to ace Event Executive in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Event Executive role. Highlight your relevant experience in event management, supplier coordination, and any tech platforms you've used. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Share your passion for events and why you want to join our team at Outsourced Events. Be sure to mention specific experiences that demonstrate your organisational skills and attention to detail.
Show Off Your Communication Skills: Since strong communication is key in this role, make sure your application reflects that. Use clear and concise language, and don’t forget to proofread for any typos or errors. We love a well-presented application!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates about your application status. Plus, it shows you're keen on joining us!
How to prepare for a job interview at Fitzgerald
✨Know Your Events
Make sure you research the types of events Outsourced Events specialises in. Familiarise yourself with their past projects and be ready to discuss how your experience aligns with their needs. This shows genuine interest and helps you stand out.
✨Showcase Your Organisation Skills
As an Event Executive, organisation is key. Prepare examples of how you've successfully managed multiple projects or events in the past. Use specific instances to demonstrate your attention to detail and ability to meet deadlines.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving skills in event management. Think about potential challenges you might face during an event and how you would handle them. This will show your proactive mindset and readiness for the role.
✨Engage with Technology
Since the role involves using various digital platforms, brush up on your knowledge of tools like Swoogo or Eventbrite. If you have experience with these, be sure to mention it. If not, express your eagerness to learn and adapt to new technologies.