At a Glance
- Tasks: Provide executive support and coordinate lifestyle services for a private family.
- Company: A prestigious London Family Office with a focus on discretion and professionalism.
- Benefits: Competitive salary, bespoke benefits, and a supportive work environment.
- Other info: Opportunity for growth in a high-trust, inclusive workplace.
- Why this job: Join a unique role that blends executive assistance with concierge services in a dynamic setting.
- Qualifications: Experience in EA, concierge, or luxury hospitality; strong organisational skills required.
The predicted salary is between 50000 - 60000 £ per year.
Full time, permanent Office-based role, London (Central, SW1X)
Family Office Role Overview
We are a London-based Family Office supporting a private family, managing personal, operational and property-related matters with discretion and professionalism behind the scenes.
Key Responsibilities
- We are seeking a highly organised, proactive and discreet Executive Assistant & Concierge for a trusted hybrid role combining executive support, concierge coordination, office administration and project coordination, alongside oversight of property-related operations across the family’s portfolio.
- Acting as a key day-to-day point of contact, you will help ensure continuity across family requirements, office priorities and property matters, working with an outsourced property management provider to coordinate maintenance, contractors, service charges, insurance and property-related tax administration.
- The role spans two core priorities: delivering high-level executive and concierge support when the principals are in residence and providing broader operational and project support to the Family Office during periods of international travel.
- Provide executive support, including diary management, travel coordination and correspondence.
- Act as a key point of contact for day-to-day family, office and concierge requests.
- Coordinate travel, reservations, events, guest arrangements and lifestyle services.
- Support oversight of the property portfolio, including maintenance, contractors, compliance and service providers.
- Assist with invoices, expenses, records and general office administration.
- Liaise confidently with senior stakeholders, suppliers and outsourced partners.
- Support projects, improve processes and help ensure smooth day-to-day operations across the Family Office.
What you’ll bring
- Proven experience in a similar Family Office, private household, EA, concierge or luxury hospitality role.
- Strong organisational skills, attention to detail and ability to manage multiple priorities.
- Confidence supporting senior stakeholders and handling sensitive matters discreetly.
- Experience coordinating suppliers, contractors or property-related activity is desirable.
- Strong administrative and digital skills, including Microsoft 365.
Why Join Us
This is a rare opportunity to join a well-established London Family Office in a newly created role offering variety, trust and long-term scope. You will work closely with senior leadership and the principals, playing an important part in ensuring the smooth running of a sophisticated private office environment. We offer a competitive salary and benefits package which is bespoke to the role-holder's experience and skills. If you have the skills, judgement and professionalism to thrive in a high-trust setting, we would love to hear from you. We are committed to creating an inclusive and respectful working environment where diversity is valued. We welcome applications from all backgrounds and are committed to fair and inclusive recruitment practices.
Closing date: Friday 15th May
Executive Assistant & Concierge employer: Fitzgerald
Join a prestigious London Family Office where you will play a pivotal role in supporting a private family with discretion and professionalism. Our work culture prioritises trust, inclusivity, and respect, offering a competitive salary and bespoke benefits tailored to your experience. With opportunities for personal and professional growth, this is an exceptional environment for those seeking meaningful and rewarding employment in a sophisticated setting.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant & Concierge
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about letting people know you’re on the hunt for an Executive Assistant & Concierge role. You never know who might have the inside scoop on a job opportunity.
✨Tip Number 2
Prepare for interviews by researching the family office sector. Understand the nuances of working in a private household and be ready to discuss how your skills can support their unique needs. Tailor your responses to show you’re the perfect fit for their sophisticated environment.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you’ve managed multiple priorities or coordinated complex schedules in the past. This will demonstrate your ability to handle the demands of the role with ease.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us. Let’s make this happen!
We think you need these skills to ace Executive Assistant & Concierge
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Executive Assistant & Concierge role. Highlight your organisational skills, attention to detail, and any relevant experience in family offices or luxury hospitality.
Craft a Personal Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re the perfect fit for our Family Office. Mention specific examples of how you've handled sensitive matters discreetly or coordinated complex projects.
Showcase Your Digital Skills:Since we value strong administrative and digital skills, make sure to mention your proficiency with Microsoft 365 and any other relevant tools. This will show us that you can hit the ground running in our office environment.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Don’t miss out!
How to prepare for a job interview at Fitzgerald
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and think about how your experience aligns with them. This will help you articulate your fit for the role and show that you're genuinely interested.
✨Showcase Your Organisational Skills
As an Executive Assistant & Concierge, organisation is key. Prepare examples of how you've successfully managed multiple priorities in the past. Be ready to discuss specific tools or methods you use to stay organised, as this will demonstrate your proactive approach.
✨Demonstrate Discretion and Professionalism
Given the nature of the role, it's crucial to convey your ability to handle sensitive matters discreetly. Share experiences where you've maintained confidentiality or navigated delicate situations, as this will reassure them of your professionalism.
✨Engage with Questions
Prepare thoughtful questions to ask during the interview. This shows your interest in the role and the company. You might want to inquire about the family office's culture, the types of projects you'll be involved in, or how success is measured in this position.
