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- Tasks: Provide executive support and coordinate lifestyle services for a private family.
- Company: Join a prestigious London Family Office with a focus on discretion and professionalism.
- Benefits: Competitive salary, bespoke benefits, and a supportive work environment.
- Other info: Opportunity for growth in a high-trust setting with senior leadership.
- Why this job: Be a key player in a dynamic role that offers variety and trust.
- Qualifications: Experience in executive assistance or luxury hospitality with strong organisational skills.
The predicted salary is between 50000 - 65000 £ per year.
Full time, permanent office-based role in Central London.
We are a London-based Family Office supporting a private family, managing personal, operational and property-related matters with discretion and professionalism behind the scenes.
We are seeking a highly organised, proactive and discreet Executive Assistant & Concierge for a trusted hybrid role combining executive support, concierge coordination, office administration and project coordination, alongside oversight of property-related operations across the family’s portfolio.
Acting as a key day-to-day point of contact, you will help ensure continuity across family requirements, office priorities and property matters, working with an outsourced property management provider to coordinate maintenance, contractors, service charges, insurance and property-related tax administration.
The role spans two core priorities: delivering high-level executive and concierge support when the principals are in residence and providing broader operational and project support to the Family Office during periods of international travel.
Key Responsibilities:- Provide executive support, including diary management, travel coordination and correspondence.
- Act as a key point of contact for day-to-day family, office and concierge requests.
- Coordinate travel, reservations, events, guest arrangements and lifestyle services.
- Support oversight of the property portfolio, including maintenance, contractors, compliance and service providers.
- Assist with invoices, expenses, records and general office administration.
- Liaise confidently with senior stakeholders, suppliers and outsourced partners.
- Support projects, improve processes and help ensure smooth day-to-day operations across the Family Office.
- Proven experience in a similar Family Office, private household, EA, concierge or luxury hospitality role.
- Strong organisational skills, attention to detail and ability to manage multiple priorities.
- Confidence supporting senior stakeholders and handling sensitive matters discreetly.
- Experience coordinating suppliers, contractors or property-related activity is desirable.
- Strong administrative and digital skills, including Microsoft 365.
This is a rare opportunity to join a well-established London Family Office in a newly created role offering variety, trust and long-term scope. You will work closely with senior leadership and the principals, playing an important part in ensuring the smooth running of a sophisticated private office environment.
We offer a competitive salary and benefits package which is bespoke to the role-holder's experience and skills.
If you have the skills, judgement and professionalism to thrive in a high-trust setting, we would love to hear from you.
We are committed to creating an inclusive and respectful working environment where diversity is valued. We welcome applications from all backgrounds and are committed to fair and inclusive recruitment practices.
Executive Assistant & Concierge in London employer: Fitzgerald HR
Contact Detail:
Fitzgerald HR Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant & Concierge in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about letting people know you’re on the hunt for an Executive Assistant & Concierge role. You never know who might have the inside scoop on a job opportunity.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Since this role is all about discretion and professionalism, think about how you can demonstrate these qualities during your conversations. Practice common interview questions and tailor your answers to show you’re the perfect fit for their Family Office.
✨Tip Number 3
Showcase your organisational skills! During the interview, share examples of how you’ve managed multiple priorities or coordinated complex schedules in the past. This will help the hiring team see that you can handle the demands of the role with ease.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us. Good luck!
We think you need these skills to ace Executive Assistant & Concierge in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Executive Assistant & Concierge role. Highlight your organisational skills, attention to detail, and any relevant experience in family offices or luxury hospitality.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention specific examples of how you've successfully managed multiple priorities and supported senior stakeholders in the past.
Showcase Your Discretion: Since this role involves handling sensitive matters, it's crucial to demonstrate your ability to maintain confidentiality. Include examples in your application that showcase your professionalism and discretion in previous roles.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding the hiring process!
How to prepare for a job interview at Fitzgerald HR
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant & Concierge. Familiarise yourself with the key tasks mentioned in the job description, such as diary management and travel coordination. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your organisational skills and ability to handle the demands of a busy Family Office.
✨Demonstrate Discretion and Professionalism
Given the nature of the role, it's crucial to convey your understanding of confidentiality and professionalism. Prepare to discuss situations where you've handled sensitive information or dealt with high-profile individuals. This will reassure the interviewers that you can be trusted with their family's matters.
✨Ask Insightful Questions
At the end of the interview, take the opportunity to ask thoughtful questions about the Family Office's operations and culture. This not only shows your interest but also helps you gauge if the environment is the right fit for you. Consider asking about their expectations for the role or how they measure success in this position.