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- Tasks: Provide executive support and coordinate lifestyle services for a private family.
- Company: Join a prestigious London Family Office with a focus on discretion and professionalism.
- Benefits: Competitive salary, bespoke benefits, and a supportive work environment.
- Other info: Opportunity for growth in a dynamic and inclusive workplace.
- Why this job: Be part of a trusted team ensuring smooth operations in a sophisticated private office.
- Qualifications: Experience in executive assistance or luxury hospitality, with strong organisational skills.
The predicted salary is between 50000 - 65000 £ per year.
Full time, permanent Office-based role, London (Central, SW1X) Family Office. We are a London-based Family Office supporting a private family, managing personal, operational and property-related matters with discretion and professionalism behind the scenes. We are seeking a highly organised, proactive and discreet Executive Assistant & Concierge for a trusted hybrid role combining executive support, concierge coordination, office administration and project coordination, alongside oversight of property-related operations across the family’s portfolio.
Acting as a key day-to-day point of contact, you will help ensure continuity across family requirements, office priorities and property matters, working with an outsourced property management provider to coordinate maintenance, contractors, service charges, insurance and property-related tax administration. The role spans two core priorities: delivering high-level executive and concierge support when the principals are in residence and providing broader operational and project support to the Family Office during periods of international travel.
Key Responsibilities- Provide executive support, including diary management, travel coordination and correspondence
- Act as a key point of contact for day-to-day family, office and concierge requests
- Coordinate travel, reservations, events, guest arrangements and lifestyle services
- Support oversight of the property portfolio, including maintenance, contractors, compliance and service providers
- Assist with invoices, expenses, records and general office administration
- Liaise confidently with senior stakeholders, suppliers and outsourced partners
- Support projects, improve processes and help ensure smooth day-to-day operations across the Family Office
- Proven experience in a similar Family Office, private household, EA, concierge or luxury hospitality role
- Strong organisational skills, attention to detail and ability to manage multiple priorities
- Confidence supporting senior stakeholders and handling sensitive matters discreetly
- Experience coordinating suppliers, contractors or property-related activity is desirable
- Strong administrative and digital skills, including Microsoft 365
This is a rare opportunity to join a well-established London Family Office in a newly created role offering variety, trust and long-term scope. You will work closely with senior leadership and the principals, playing an important part in ensuring the smooth running of a sophisticated private office environment. We offer a competitive salary and benefits package which is bespoke to the role-holder's experience and skills. If you have the skills, judgement and professionalism to thrive in a high-trust setting, we would love to hear from you. We are committed to creating an inclusive and respectful working environment where diversity is valued. We welcome applications from all backgrounds and are committed to fair and inclusive recruitment practices.
Executive Assistant & Concierge employer: Fitzgerald HR
Contact Detail:
Fitzgerald HR Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant & Concierge
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant & Concierge role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the Family Office sector and be ready to discuss how your skills align with the role. Practise common interview questions and think about examples from your past experiences that showcase your organisational prowess and discretion.
✨Tip Number 3
Showcase your personality! When you get the chance to meet potential employers, let your enthusiasm shine through. They’re looking for someone who fits into their family dynamic, so don’t be afraid to show them who you are beyond your CV.
✨Tip Number 4
Apply through our website! We want to see your application come through directly. It shows initiative and gives us a chance to see your interest in joining our team at the Family Office. Plus, it’s the best way to ensure your application gets the attention it deserves!
We think you need these skills to ace Executive Assistant & Concierge
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Executive Assistant & Concierge role. Highlight your organisational skills, attention to detail, and any relevant experience in family offices or luxury hospitality.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention specific examples of how you've successfully managed multiple priorities and supported senior stakeholders in the past.
Showcase Your Discretion: Since this role involves handling sensitive matters, it's crucial to demonstrate your ability to maintain confidentiality. Include examples in your application that showcase your professionalism and discretion in previous roles.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding the hiring process!
How to prepare for a job interview at Fitzgerald HR
✨Know the Family Office Inside Out
Before your interview, do some research on the family office and its operations. Understand their values, the type of services they provide, and any recent news or projects they've been involved in. This will show your genuine interest and help you tailor your responses to align with their needs.
✨Showcase Your Organisational Skills
As an Executive Assistant & Concierge, organisation is key. Prepare examples from your past experiences where you successfully managed multiple priorities or coordinated complex schedules. Be ready to discuss how you handle unexpected changes or challenges while maintaining professionalism.
✨Demonstrate Discretion and Professionalism
In a role that requires handling sensitive matters, it's crucial to convey your ability to maintain confidentiality. Share specific instances where you've dealt with confidential information or high-profile clients, emphasising your commitment to discretion and professionalism.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills and ability to think on your feet. Practice responding to hypothetical situations related to concierge services or property management, showcasing your proactive approach and ability to coordinate effectively under pressure.