Event Coordinator (Graduate scheme)

Application Deadline: 7 August 2026

Department: Operations

Employment Type: Permanent

Location: London

Reporting To: Event Manager

Compensation: £30,000 - £32,000 / year

Description

Join our two-year Graduate Development Programme with the opportunity to progress into a permanent Senior Event Executive role. Launch your career in events. If you're looking for a graduate opportunity where you'll learn by doing, work with global clients and build a long-term career in events, we'd love to hear from you.

Outsourced Events is looking for Graduate Event Coordinators to join our award-winning team this September. From day one, you'll be part of a structured two-year development programme designed to give you the skills, knowledge and experience needed to build a successful career in event management. You'll work on live projects, support events across the UK and overseas, and receive hands-on training from experienced professionals, all while earning a competitive salary. You'll have the opportunity to travel to international events, giving you first-hand experience of delivering events on a global scale. On successful completion of the programme, you'll have the opportunity to progress into a Senior Event Executive role, giving you a clear career pathway from the moment you join us.

About us

Outsourced Events is a multi-award-winning event and marketing agency, delivering bespoke, end-to-end solutions for global clients across the technology and professional services sectors. Based in London and working internationally, we specialise in planning and delivering conferences, exhibitions, tradeshows and corporate events that combine creativity, precision and seamless execution. We're a collaborative, supportive team that enjoys solving problems, delivering exceptional client experiences and celebrating success together.

Your development programme

Our two-year development programme has been designed to help you build the practical skills and commercial knowledge needed to thrive in the events industry. Throughout the programme you will:

• Join us on a permanent contract as an Event Coordinator.
• Complete 13 structured learning modules, delivered as part of your working week.
• Spend your time immersed in our Events team, learning the foundations of event delivery.
• Have the opportunity to complete a two-month placement in either our Sales or Marketing team to broaden your experience and understanding of the business.
• Learn from experienced Event Managers while taking on increasing responsibility as your confidence grows.
• Work towards progressing into a Senior Event Executive role upon successful completion of the programme.

What you'll be doing

Working alongside our Event Managers and wider project teams, you'll support the planning and delivery of a wide variety of events for clients across the UK and internationally. Your responsibilities will include:

• Supporting the planning and delivery of conferences, exhibitions, tradeshows and corporate events.
• Assisting with venue research, supplier liaison and event logistics.
• Helping to coordinate project plans using Monday.com.
• Supporting delegate communications, inbox management and attendee enquiries.
• Assisting with hotel bookings, travel arrangements and delegate logistics.
• Preparing client presentations, reports and event documentation.
• Supporting speaker, sponsor and exhibitor communications.
• Obtaining supplier quotations and assisting with budget management.
• Supporting our digital platform team with event registration systems, event apps and online engagement tools.
• Managing inventory and coordinating shipments with suppliers and event organisers.
• Attending events across the UK and overseas, supporting onsite delivery and ensuring an exceptional delegate experience.
• Assisting with post-event reporting and event evaluation.

As your confidence and experience grow, you'll take on increasing responsibility and become involved in more complex projects.

About you

We're looking for enthusiastic graduates who are organised, proactive and genuinely excited about building a career in events. You don't need previous event management experience. We're much more interested in your attitude, willingness to learn and ability to build great relationships.

You’ll ideally have:

• A degree in any discipline, completed or due to be awarded this year.
• Excellent organisational skills and strong attention to detail.
• Confident written and verbal communication skills.
• Approachable, with the ability to build rapport across all levels and backgrounds.
• Organised, with the ability to manage competing tasks and priorities while maintaining high-quality work.
• A proactive approach and willingness to get stuck in.
• A good understanding of the Microsoft Office suite.
• A genuine interest in events, marketing or client service.
• Willingness to travel across the UK and overseas, including occasional overnight stays, as part of event delivery.

It would be great if you also have:

• Experience gained through internships, placements, part-time work, volunteering or university projects.
• An additional European or Middle Eastern language.
• An interest in technology and innovation.

Why join us?

Alongside a competitive salary of £30,000 - £32,000, you'll benefit from:

• 25 days' holiday plus bank holidays.
• Birthday off.
• Mental Health Day.
• Pension scheme.
• Complimentary access to the office gym.
• Team activities, including our annual two-day company meet-up, summer BBQ, quarterly team events and regular socials.
• A structured two-year development programme.
• A clear career pathway, with the opportunity to progress into a Senior Event Executive role.
• Hands-on experience working with global clients and international events.
• A supportive team who'll invest in your development from day one.
• Hybrid working once established.

Diversity and inclusion

At Outsourced Events, we're committed to building an inclusive workplace where everyone feels valued, respected and able to do their best work. We welcome applications from people of all backgrounds and experiences.

Close date for applications: Friday 7th August 2026