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- Tasks: Support operations by coordinating communication, managing stock, and assisting various teams.
- Company: Join the UK's leading fitness equipment specialist with a friendly team.
- Benefits: Competitive salary, 29 days holiday, staff discounts, and free on-site parking.
- Why this job: Be at the heart of operations and make a real difference in a dynamic environment.
- Qualifications: 12 months office experience, strong communication skills, and a proactive mindset.
- Other info: Enjoy full training and personal use of equipment after hours.
The predicted salary is between 26350 - 26350 £ per year.
If you thrive in a fast-paced environment, love keeping things organised, and enjoy being the person everyone relies on to keep operations running smoothly, this could be your perfect next step.
We’re looking for an Administration Assistant to join our friendly Head Office team. You’ll play a key role in supporting areas such as warehouse, logistics, stock control, service teams, and site facilities. You’ll be helping to ensure everything behind the scenes runs like clockwork. This is a role for someone who enjoys variety, problem-solving, and being at the heart of day-to-day operations.
What you’ll love about working with us:
- A competitive salary of £26,350
- 40 hours per week
- Monday-Friday, 09:00 – 17:00 (with potential for occasional weekend work in the future)
- 29 days holiday (including bank holidays)
- Generous staff discount after probation
- Free on-site parking
- Free tea & coffee
- Full on-the-job training
- Personal use of in-store equipment after hours
- A supportive, close-knit team where your contribution genuinely matters
What you’ll be doing:
- Product & Service Support Administration: Be the go-to administrative contact for product support, product service and installation queries; coordinate communication between internal teams, suppliers, and service partners; log, track, and escalate issues; keep accurate records of service cases, actions and outcomes.
- Returns, Claims & Credits Administration: Maintain photographic and written evidence for supplier/carrier claims; liaise with suppliers and carriers to arrange collections and resolve claims; support finance with credit note processing; track claim progress and keep records updated.
- Stock Control & Inventory Support: Assist with stock quarantine, refurbishment, and reclassification; ensure accurate labelling, documentation and processed in the WMSS; support audits and report discrepancies; flag supplier non-compliance.
- Showroom & Display Stock Administration: Coordinate removal and processing of ex-display items; liaise with stores, installers and carriers; maintain accurate internal records; support showroom presentation standards.
- Spare Parts & Product Data: Support marketing with spare parts data, SKUs, and pricing; liaise with procurement and suppliers; assist with repackaging, labelling, and quality control admin; maintain accurate product and parts information.
- Installation & Service Team Support: Help resolve issues by coordinating between departments; maintain health & safety, equipment and compliance records.
- Site & Facilities Coordination: Support site security administration, access control, and contractor management; liaise with external service providers; maintain facilities-related documentation; support satellite locations with administrative guidance.
- Health, Safety & Equipment Administration: Maintain MHE inspection records and daily checks; log equipment issues and arrange maintenance; acknowledge and authorise invoices; support compliance and audit requirements.
What you’ll bring:
- At least 12 months’ experience in an office-based role
- Confident using operational systems and Microsoft Office (Excel, Word, Outlook)
- Strong communication skills – written, verbal, and face-to-face
- Excellent organisation and attention to detail
- Ability to juggle multiple tasks in a fast-paced environment
- A proactive, solution-focused mindset
- A team player who enjoys working collaboratively
Who we are: Founded in 1994, Fitness Superstore is the UK’s leading fitness equipment specialist. We’re rated Excellent on Trustpilot, and we’re proud of it. If you’re someone who takes pride in doing an excellent job too, we’d love to hear from you.
Administrative Assistant in Northampton employer: Fitness Superstore
Contact Detail:
Fitness Superstore Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Northampton
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Administrative Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile is up-to-date and reflects your skills in organisation and communication. Join groups related to administrative roles and engage with posts to get noticed.
✨Tip Number 3
Practice your interview skills! Prepare answers for common questions and think about how your experience aligns with the fast-paced environment at Fitness Superstore. Mock interviews with friends can help you feel more confident.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at Fitness Superstore.
We think you need these skills to ace Administrative Assistant in Northampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Assistant role. Highlight your relevant experience, especially in office-based roles, and showcase your organisational skills. We want to see how you can keep things running smoothly!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your problem-solving abilities and how you thrive in fast-paced environments. Let us know what excites you about working with us!
Show Off Your Skills: Don’t forget to mention your proficiency in Microsoft Office and any operational systems you've used. We love candidates who can juggle multiple tasks, so give us examples of how you've done this in previous roles!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better. We can’t wait to hear from you!
How to prepare for a job interview at Fitness Superstore
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like stock control and service support. This will help you demonstrate how your experience aligns with what they’re looking for.
✨Show Off Your Organisational Skills
As an Administrative Assistant, organisation is key. Prepare examples of how you've successfully managed multiple tasks in a fast-paced environment. Bring up specific instances where your attention to detail made a difference.
✨Practice Your Communication
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and confidently. You might even want to rehearse common interview questions with a friend to get comfortable with your responses.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about team dynamics or how success is measured in the role. This shows your genuine interest in the position and helps you gauge if it’s the right fit for you.