At a Glance
- Tasks: Process clinical correspondence and ensure accurate coding for patient records.
- Company: Join a supportive healthcare practice focused on patient care.
- Benefits: Generous holiday allowance, birthday off, and recognition vouchers.
- Other info: Flexible hours with opportunities for training and career growth.
- Why this job: Make a difference in patient care while developing your skills.
- Qualifications: Experience in workflow administration and strong IT skills required.
We are looking for an experienced Workflow Administrator. The role of the Workflow Administrator is to process clinical correspondence safely, ensuring it is accurately coded, and to pass appropriate issues to GPs and other members of the practice clinical team in line with agreed clinical protocols.
Responsibilities
- Process clinical correspondence (paper, electronic, email) and attach it to the patient record.
- Read/SNOMED code diagnoses, procedures, and investigations accurately, performing additional actions as per practice protocols.
- Pass appropriate issues to GPs, clinical and non‑clinical teams.
- Identify complex or higher risk areas that require clinical input, including safeguarding issues.
- Work to the agreed practice protocols.
- Receive feedback on work, including the workflow audit from the GP Workflow Team Leader.
- Develop a close working relationship with the GP Workflow Lead to identify potential improvements.
- Perform any other duties deemed commensurate with the level of the post.
Benefits
- 25 days annual holiday allowance plus bank holidays; extra 2 days for 2‑year service; extra 3 days for 5‑year service.
- Salary increase after service.
- Birthday day off.
- Vouchers for recognition of service.
- Staff Employee of the Month.
- Blue Light Discount service.
- Free flu vaccinations.
- Free on‑site staff car park.
- Summer and Christmas events.
- Monthly closures for training.
- Monthly 1:1 with line manager.
Job Details
- Responsible to: Practice Manager
- Reports to: Business and Finance Manager
- Hours of work: 20 hours weekly (flexible during interview)
- Salary: Starting £13.12 per hour, reviewed after 6‑month training programme
Qualifications
- Experience performing Workflow Administrator duties.
- Capacity to undertake 20 hours weekly between Monday and Friday.
- Confidently navigate clinical systems (EMIS, Docman) with training.
- Understand SNOMED codes and know how to search for them on the clinical system.
- Willingness to undertake detailed online training and receive critical feedback.
- Excellent attention to detail.
- Strong IT skills and self‑motivation, able to work independently as well as in a team.
Legal and Compliance
Disclosure and Barring Service Check will be required in accordance with the Rehabilitation of Offenders Act (Exceptions Order) 1975.
Workflow Administrator in Sale employer: Firsway Health Centre
Join our dedicated team as a Workflow Administrator, where you will play a vital role in ensuring the smooth processing of clinical correspondence within a supportive and collaborative environment. We offer a range of benefits including generous holiday allowances, opportunities for professional development, and a strong focus on employee well-being, making us an excellent employer for those seeking meaningful work in the healthcare sector.
StudySmarter Expert Advice🤫
We think this is how you could land Workflow Administrator in Sale
✨Dive into Professional Networks
Check out local professional associations in health sciences. They often host networking events where you can meet people already working in the field and may even hear about part-time opportunities before they’re advertised!
✨Tap into Your University’s Career Services
If you’re still studying or recently graduated, don’t forget to make the most of your university’s career services. They frequently post part-time openings and may even know of some tailored for health sciences students.
✨Volunteer for Extra Experience
Consider volunteering at healthcare facilities or community health organisations. It’s a great way to gain relevant experience, build your network, and may lead directly to part-time job offers. Plus, it looks fantastic on your CV!
✨Search for Local Job Boards
Keep an eye on local job boards and websites specific to healthcare administration in your area. Sites filled with local job openings can offer part-time positions that might fly under the radar but could be perfect for you to jump into!
We think you need these skills to ace Workflow Administrator in Sale
Some tips for your application 🫡
Tailor Your CV to the Health Sciences Field:When you're applying for a part-time role in health sciences administration at Firsway Health Centre, make sure your CV highlights relevant experience in the healthcare sector. Include any internships or volunteer work in health settings, and showcase skills like organisation, communication, and familiarity with healthcare regulations. This will help us see how you fit into the team right from the get-go!
Highlight Your Administrative Skills:In the health sciences arena, administrative skills are crucial. Make sure to showcase experiences where you managed schedules, maintained records, or supported healthcare professionals in their tasks. Be specific about the tools and tools or software you’ve used, as this can set you apart from other candidates.
Emphasise Your Learning Mindset:For a part-time role like this, we’re looking for someone eager to learn and grow. Your cover letter is the perfect place to express your motivation for getting into health sciences administration. Share your career goals and what excites you about this field—passion often makes a lasting impression!
Apply Through Our Website!:Don't forget to complete your application through our website. It’s the easiest way for us to track your application and ensures you get all the relevant updates. Plus, we’ve streamlined the process to make it as smooth as possible—you've got this!
How to prepare for a job interview at Firsway Health Centre
✨Show Off Your Organisation Skills
In health sciences administration, being organised is key! Be ready to discuss how you manage multiple tasks and prioritise your work. Maybe share a story from your past where you successfully managed a heavy workload or improved a process – it’ll show how you can handle the part-time role effectively at Firsway Health Centre.
✨Brush Up on Relevant Software
You’ll likely be using specific health administration software, so get familiar with tools like Electronic Health Records (EHR) systems or practice management software. If you’ve had experience with any of these, be sure to highlight that during your interview, it’ll set you apart from other candidates.
✨Display Your Flexibility and Availability
Since this is a part-time role, be prepared to discuss your availability and how you plan to manage your time effectively. It’s crucial for employers to see that you're flexible and can fit into their schedule – be proactive in demonstrating your readiness to adapt to their needs at Firsway Health Centre.
✨Highlight Your Passion for Healthcare
Express your genuine interest in health sciences and how you want to contribute to the wellbeing of the community. Sharing a personal story or motivation that led you to apply for this specific role at Firsway Health Centre can really resonate with interviewers and show your commitment to the field.
