Sales Coordinator - Aston Chase in City of Westminster

Job Advert

Brand: Aston Chase

Job Title: Office Coordinator - Sales

Location: London

Salary: £40,000 - £43,000

Hours: Monday to Friday, 09:00 - 18:00

Aston Chase is an established and highly regarded estate agency, specialising in some of London’s most desirable residential markets.

We are looking for an organised, proactive and personable Office Coordinator - Sales to join our team and provide essential administrative and operational support to our busy Sales department.

The Role

As Office Coordinator, you will play a key role in keeping the Sales team running smoothly. You will be responsible for coordinating day-to-day administration, supporting clients and ensuring property and transaction information is accurate and up to date.

You will work closely with the Sales team and other departments, helping to maintain a professional, efficient and high-performing office environment.

Key Responsibilities

• Provide comprehensive administrative support to the Sales team.
• Prepare and manage property sales documentation, listings and pre-offer information.
• Maintain accurate property, client and transaction records across internal systems.
• Coordinate client appointments, property viewings and the office diary.
• Manage incoming emails, calls and correspondence, ensuring enquiries are handled promptly and professionally.
• Welcome clients and provide a high level of customer service.
• Assist with resolving client queries and issues efficiently.
• Prepare and update property listings across relevant platforms and internal systems.
• Support local marketing activity, promotional materials and events.
• Produce and distribute sales performance reports to management.
• Help maintain an organised, professional and well-stocked office environment.
• Act as a key point of coordination between the Sales team and other departments.
• Ensure processes and transactions are completed in line with relevant regulations and company policies.
• Use CRM systems to accurately record and manage client interactions and property information.

About You

• We are looking for someone who is highly organised, detail-oriented and confident working in a fast-paced estate agency environment.
• Highly organised with excellent attention to detail.
• Confident managing multiple priorities and deadlines.
• A strong communicator, both written and verbal.
• Customer-focused and professional in your approach.
• Comfortable working with CRM systems and Microsoft Office.
• Proactive, reliable and able to work independently.
• A positive team player who enjoys supporting a busy sales environment.

About The Company

Campions: Campions is one of the fastest growing sales and lettings agency groups in the UK. It currently includes the Chestertons, Chase Buchanan, Retirement Homesearch and Campions Lettings & Management brands which collectively sell, rent and manage thousands of properties across the country every year.

Perks That Make a Difference

Benefits: Employee assistance programme, competitive holiday allowance + public holidays, charity matching and payroll giving, contribution towards eye care tests, annual flu vaccination vouchers, birthday leave, health cash plan plus a range of other additional benefits that are linked to specific job grades.

We are an equal opportunities employer, we welcome applications from everyone who is excited by the opportunity to join us. At Campions, we are committed to creating a diverse and inclusive workplace. We will thoroughly consider all applications without attention to ethnicity, religion, sexual orientation, gender, identity, family or parental status, national origin, veteran status, neurodiversity status, or disability status.