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- Tasks: Support senior executives with high-level admin and coordination in a fast-paced environment.
- Company: Join FirstPort, a leader in UK residential property management.
- Benefits: Competitive salary, private medical insurance, gym discounts, and more.
- Why this job: Make a real impact while shaping the future of property management.
- Qualifications: Experience supporting executives, strong organisational skills, and a proactive mindset.
- Other info: Diverse and supportive culture with opportunities for professional growth.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Location: London (travel to other sites as/when required)
Salary: Competitive Salary plus benefits
Contract: Permanent
Hours: Monday to Friday – 9am to 5pm (35 hours per week)
Why FirstPort? FirstPort is on an ambitious journey to redefine excellence in UK residential property management, committed to elevating and resetting industry standards to be the most trusted and professional residential property management company.
Impactful Work: You will directly support FirstPort’s mission to elevate industry standards and provide an exceptional service.
Professional Growth: With access to accredited training and development programmes, you will be empowered to reach your potential.
Supportive Environment: We foster a culture where collaboration and innovation thrive, ensuring you feel valued and supported every step of the way.
A Future of Opportunity: Be part of a forward‑thinking organisation that is shaping the future of residential property management in the UK.
Leadership Principles
- Collaborative: We work together, combining expertise to deliver outstanding outcomes for our customers.
- Consistent: We deliver dependable results, building trust with customers and colleagues.
- Simple: We simplify the complex, ensuring our financial processes are straightforward and understood.
- Clear: We communicate with clarity, making information accessible and transparent to all stakeholders.
Your Role, Your Impact
As the Regional Co-ordinator, you will contribute to our vision of being the UK’s favourite property manager by providing high-level administrative and coordination support to two senior executives and exercising exceptional organisational skills in a fast‑paced environment.
Providing high‑level administrative and coordination support to the Director of Operational Excellence and Customer Operations Director. This role requires exceptional organisational skills, proactive problem‑solving, and the ability to manage multiple priorities in a fast‑paced environment.
Key Responsibilities
- Provide expert-level PA and administrative support to two senior executives.
- Own diary and meeting management across multiple time zones, ensuring priorities are clearly aligned and communicated.
- Prepare board‑level documents, including reports, presentations, and follow‑up action plans.
- Oversee office operations—ensuring facilities, suppliers, IT, and telecoms are all functioning efficiently and within budget.
- Manage internal communication and serve as a central point of contact across departments.
- Lead coordination of key business functions including onboarding, recruitment, training, and policy compliance.
- Facilitate the full lifecycle of internal events, off‑site, and CSR initiatives.
- Ensure health & safety standards and certifications are current, including acting as Office Fire Marshal and First Aider.
- Represent the company with confidence as front‑of‑house, meeting and greeting external guests and partners.
Required Skills & Qualifications
- Proven experience supporting senior executives or managing partners in a fast‑paced corporate or property environment.
- A meticulous eye for detail and a problem‑solving mindset—no challenge is too big or small.
- Excellent command of MS Office and internal systems, with a natural ability to manage data and documentation with discretion.
- Strong interpersonal skills with the ability to build trust and credibility with internal and external stakeholders.
- Experience overseeing HR‑related functions including recruitment, onboarding, training coordination, and maintaining employee records.
- A calm, composed, and proactive personality, used to working independently and anticipating the needs of executives.
- A natural collaborator, comfortable handling confidential information and sensitive business matters.
What’s in it for you?
We offer competitive salaries and a range of benefit packages depending on the grade of your role, such as private medical insurance, pension contributions and life assurance, along with discounted gym memberships and other exclusive benefits to support your health and wellbeing.
Diversity
We’re committed to promoting diversity at FirstPort and recruit on merit. We will ensure we make any adjustments that we can to support both through the recruitment and onboarding process.
Ready to make a difference? If you’re ready to take the next step in your career and make a difference, we’d love to hear from you! All applicants must be eligible to live and work in the UK without restrictions, and documented evidence of eligibility will be required.
Join us at FirstPort, where we not only manage properties but strive to lead and transform the industry. Together, we can make a difference – for our customers, our colleagues, and the future of residential property management in the UK. Elevate your career. Reset the standard. Join FirstPort.
Regional Co-ordinator -London employer: FirstPort (UK)
Contact Detail:
FirstPort (UK) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Regional Co-ordinator -London
✨Tip Number 1
Network like a pro! Reach out to people in the property management industry, especially those connected to FirstPort. Attend events or join online forums where you can chat with current employees and get the inside scoop on what they’re looking for.
✨Tip Number 2
Prepare for the interview by researching FirstPort’s values and recent projects. Show us that you understand their mission to elevate industry standards and how your skills can contribute to that goal. Tailor your responses to reflect their leadership principles!
✨Tip Number 3
Practice your organisational skills before the interview. You might be asked about how you manage multiple priorities, so have some examples ready. Think of times when you’ve successfully juggled tasks in a fast-paced environment—this is your chance to shine!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. Mention something specific from your conversation to remind them why you’d be a great fit for the team.
We think you need these skills to ace Regional Co-ordinator -London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Regional Co-ordinator role. Highlight your experience supporting senior executives and managing multiple priorities, as this is key to what we’re looking for at FirstPort.
Showcase Your Skills: Don’t forget to emphasise your organisational skills and problem-solving mindset. We want to see how you can simplify complex tasks and manage data with discretion, so give us examples from your past experiences!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use straightforward language to communicate your qualifications and experiences, as clarity is one of our leadership principles at FirstPort.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team at FirstPort!
How to prepare for a job interview at FirstPort (UK)
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Regional Co-ordinator position. Familiarise yourself with the key tasks like diary management, preparing board-level documents, and overseeing office operations. This will help you demonstrate your knowledge and show how your skills align with what FirstPort is looking for.
✨Showcase Your Organisational Skills
Given that this role requires exceptional organisational skills, be prepared to discuss specific examples from your past experiences where you've successfully managed multiple priorities in a fast-paced environment. Highlight any tools or methods you use to stay organised and efficient.
✨Emphasise Collaboration and Communication
FirstPort values collaboration and clear communication. Be ready to share instances where you've worked effectively with teams or stakeholders, especially in high-pressure situations. This will illustrate your ability to build trust and credibility, which is crucial for this role.
✨Prepare Questions That Matter
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about FirstPort's vision for the future, their approach to employee development, or how they foster a supportive environment. This shows your genuine interest in the company and the role.
