At a Glance
- Tasks: Support HR processes by taking accurate minutes and managing confidential information.
- Company: Join a dynamic HR team focused on organisation and compliance.
- Benefits: Gain valuable experience, develop your skills, and work in a supportive environment.
- Other info: Opportunity for growth and learning in a fast-paced HR setting.
- Why this job: Be a vital part of HR operations and make a difference in employee relations.
- Qualifications: Experience in administration or HR support with strong attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a highly organised and detail-oriented HR Administrator to join our HR team. This role is ideal for someone with strong administrative skills who is confident in accurate minute taking. You will play a key role in supporting the smooth running of HR processes, ensuring confidentiality, accuracy and compliance at all times.
Key Responsibilities
- Minute Taking & Meetings
- Attend a range of HR meetings (including employee relations, governance and formal meetings)
- Produce clear, accurate and timely minutes, capturing key discussions, decisions and actions
- Manage meeting schedules, agendas and follow-up actions
- Maintain secure and well-organised records of meeting documentation.
- Subject Access Requests (SARs)
- Act as a key administrative support for Subject Access Requests under UK GDPR
- Log, track and coordinate SARs to ensure statutory deadlines are met
- Collate information from multiple systems and stakeholders
- Ensure data is handled sensitively, confidentially and in line with data protection legislation.
- General HR Administration
- Support the HR team with general administrative tasks
- Maintain accurate employee records and HR systems
- Prepare correspondence and documentation
- Handle confidential information with professionalism and discretion.
About You
Essential
- Proven experience in an administrative or HR support role
- Strong experience of minute taking, ideally in formal or sensitive meetings
- Excellent attention to detail
- Strong organisational skills and ability to manage deadlines
- High level of discretion and understanding of confidentiality.
Desirable
- Experience supporting or processing Subject Access Requests
- Knowledge of UK GDPR and data protection principles
- Previous experience working in HR.
HR Operations Administrator in London employer: FirstGroup Internal
Join our dynamic HR team as an HR Operations Administrator, where your organisational skills will shine in a supportive and collaborative work environment. We prioritise employee growth and development, offering opportunities for training and advancement while fostering a culture of respect and confidentiality. Located in a vibrant area, we provide a unique chance to contribute meaningfully to our HR processes and be part of a company that values its people.
StudySmarter Expert Advice🤫
We think this is how you could land HR Operations Administrator in London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at FirstGroup Internal!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at FirstGroup Internal.
We think you need these skills to ace HR Operations Administrator in London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at FirstGroup Internal. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to FirstGroup Internal and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at FirstGroup Internal. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to FirstGroup Internal's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at FirstGroup Internal
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with FirstGroup Internal.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at FirstGroup Internal will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact FirstGroup Internal and how you would contribute to adapting HR strategies.
