Executive Assistant

FirstBank UK is a globally recognised, successful bank that provides world‑class services to various institutions and individuals. Offering a comprehensive range of retail and corporate financial services/products, this thriving business boasts over 10 million active customers in more than 700 business locations. Due to business requirements, we are now looking to acquire an experienced Executive Assistant to provide operational support to the Executive Director of Business Development (EDBD) and the wider Business Development team.

Please note that this is a hybrid role with 3 days in the office and 2 days working from home.

Key Responsibilities

• Handle complex diary management and meeting coordination for internal and external stakeholders. Organise the diary to enhance time management, allowing the Executive to concentrate on key tasks.
• Coordinate and prioritise meetings internally and externally.
• Ensure all necessary documentation is prepared ahead of meetings, inclusive of taking call notes or meeting minutes where present.
• Manage multi‑stakeholder meetings involving various time zones, room bookings, conference calls and video conferences.
• Prepare detailed and sometimes intricate itineraries & approvals, visa arrangements, and compliance with all Bank policies.
• Handle frequent last‑minute changes and create travel itineraries efficiently.
• Manage the Executive(s) and RMs travel expenses, ensuring compliance with firm policies on documentation, expense limits, out‑of‑policy expenses and employee reimbursements.
• Work with the Consumer Duty Analyst and Business Manager to EDBD to review and implement appropriate horizon scanning, Consumer Duty obligations and other compliance requirements/delivery for business development.
• Provide extensive telephone coverage, arrange couriers and taxis, and handle ad‑hoc projects as needed.
• Prepare agendas and gather presentations for management meetings and off‑site activities. Ensure all necessary documentation is available before meetings.
• Act as a gatekeeper, managing priorities in person and over the phone.
• Handle confidential information with professionalism.
• Assist with various tasks, projects and duties assigned.
• Assist with small‑scale projects to enhance the Bank\’s efficiency.
• Support business planning tasks, including meeting preparation and agenda articulation.

Key Skills / Experience

• Previous experience working in a business support or business management role or as a senior administrative assistant.
• Experience in the financial services sector is preferable.
• Experience of supporting and working with board‑level executives would be advantageous.
• Experience working on multiple business initiatives and events.
• Previous project management experience would be advantageous.
• Strong IT skills including the MS Suite (Excel, Word, PowerPoint, Outlook).
• Excellent attention to detail and organisational skills.

The Curve Group is First Bank UK\’s outsource partner for Recruitment and a \”Data Processor\”. The Curve Group will hold the information you submit but First Bank UK will have access to it. You can find their privacy policy here: https://www.thecurvegroup.co.uk/privacy-policy/

First Bank is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.