At a Glance
- Tasks: Support the Board with administrative tasks and manage complex logistics.
- Company: FirstBank UK, a top-tier global bank with a rich heritage.
- Benefits: Generous pension contributions, private medical insurance, and 25+ days annual leave.
- Why this job: Join a prestigious bank and gain invaluable experience in executive support.
- Qualifications: Experience in financial services and strong organisational skills required.
- Other info: Hybrid role with opportunities for professional growth and development.
The predicted salary is between 30000 - 42000 £ per year.
FirstBank UK is a globally recognised, top-tier bank that provides world-class services to various institutions and individuals. Offering a comprehensive range of retail and corporate financial services/products, this thriving business has over 10 million active customers in over 700 business locations and is the oldest African bank in the UK. Due to business requirements, we are now looking to acquire the services of an experienced Executive Assistant to the Board.
Please note that this is a hybrid role with 3 days in the office and 2 days working from home.
Key Responsibilities:
- The role of Executive Assistant will provide operational and administrative support to the Board, Management Committee, and the Company Secretariat team.
- Manage a range of administrative tasks under strict confidentiality, demonstrating efficiency, reliability, and a practical approach.
- Work closely with stakeholders across all levels of the Bank and the wider Group, ensuring seamless coordination and support.
- Offer dedicated and professional executive-level administrative support.
- Work closely with Executive Assistants, Company Secretariat and the Office of the CEO to ensure smooth delivery of Board support, including logistics for meetings and events.
- Manage INEDs diaries and coordinate schedules for Board, Board Committee and Management Committee meetings.
- Suggest and implement effective meeting apps (e.g., Microsoft Outlook, Teams, or other scheduling tools) to optimise diary management and avoid conflicts.
- Provide support to the Company Secretary and the Company Secretariat as required.
- Plan and coordinate logistics for Board training sessions.
- Manage vendor onboarding for the Company Secretariat.
- Handle travel expenses for Board members and Company Secretariat, ensuring compliance with documentation and policy requirements.
- Arrange travel, car bookings, and itineraries to ensure punctuality for meetings.
- Prepare detailed itineraries, manage visa arrangements, and ensure compliance with Bank policies.
- Organise meetings for Executives and the wider Board, coordinate offsite Board meetings, and manage catering for MC and Board events.
Key Skills/Experience:
- Proven experience in Financial Services, with a proven track record in business support, business management, or senior administrative roles.
- Strong experience in supporting Board-level executives and senior leadership.
- Ability to process and analyse business-related data to provide insights and support decision-making.
- Familiarity with governance processes and regulatory requirements within the financial sector.
- Experience in coordinating complex logistics, including diary management, travel arrangements, and meeting scheduling.
- Exposure to project management principles; formal project management experience is an advantage.
- Strong Microsoft skills (Excel, Word, PowerPoint, Outlook).
In return we offer a fantastic benefits package including:
- Up to 10% employer pension contribution
- Life Assurance Cover
- Income protection
- Private Medical Insurance plan (upon successful completion of probation period)
- Contribution to glasses/contacts and eye testing
- Gym subsidy (up to £50 per month)
- Cycle to work scheme
- Employee Assistance Program
- Interest Free season ticket loan for travel
- Birthday Leave
- 25 days annual leave, rising to 28 after 3 years and 30 after 8 years’ service
- Give As You Earn (GAYE)
First Bank is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
Executive Assistant (6 month FTC) in City of London employer: FirstBank UK Limited
Contact Detail:
FirstBank UK Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (6 month FTC) in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching FirstBank UK and understanding their culture and values. Tailor your responses to show how your skills in diary management and logistics align with their needs. We want to see you shine!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family, focusing on common questions for Executive Assistants. This will help you articulate your experience in supporting Board-level executives and managing complex logistics.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Executive Assistant (6 month FTC) in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting senior executives and managing complex logistics, as these are key for us at FirstBank UK.
Craft a Compelling Cover Letter: Your cover letter should tell us why you're the perfect fit for this role. Share specific examples of how you've demonstrated strong organisational skills and your ability to handle confidential information.
Showcase Your Tech Skills: Since the role involves using tools like Microsoft Outlook and Teams, make sure to mention your proficiency with these applications. We want to see that you can optimise diary management and coordinate meetings effectively.
Apply Through Our Website: Don't forget to apply through our website! This ensures your application gets to the right place and helps us keep track of all candidates. We can't wait to see what you bring to the table!
How to prepare for a job interview at FirstBank UK Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant at FirstBank UK. Familiarise yourself with their operations, especially around diary management and logistics for meetings. This will help you speak confidently about how your skills align with their needs.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed complex schedules or coordinated events in the past. Highlight any tools you’ve used, like Microsoft Outlook or Teams, to demonstrate your tech-savviness and ability to optimise processes.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle tight deadlines or unexpected changes. Think of scenarios where you had to anticipate needs or manage multiple priorities, and be prepared to discuss these in detail.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that show your interest in the role and the company. Inquire about the team dynamics, the tools they use for coordination, or how they measure success for the Executive Assistant position. This shows you’re genuinely interested and engaged.
