At a Glance
- Tasks: Coordinate event staffing and scheduling while ensuring smooth operations and data accuracy.
- Company: Join a dynamic team at FIRST, a leader in event solutions.
- Benefits: Enjoy private medical insurance, generous leave, wellness stipends, and global opportunities.
- Other info: Work in a supportive culture that values creativity and personal growth.
- Why this job: Be part of exciting events and make a real impact in a fast-paced environment.
- Qualifications: 1-3 years in an organisational role with strong attention to detail and communication skills.
The predicted salary is between 30000 - 40000 £ per year.
The Event Resourcing Coordinator will consistently deliver exceptional service and support as it relates to scheduling, staffing, and resource allocation for all events, ensuring efficient deployment, accurate data, and timely reporting. The role optimizes labor utilization and supports operational excellence.
Your Contributions
- Administer the end-to-end scheduling and coordination of labor for all events, ensuring adequate staffing levels are deployed, appropriate resources are staffed based on skill set and event needs, and scheduling changes are communicated effectively and within agreed upon timeline.
- Administer the end-to-end financial documentation for staffing, including creating labor quotes for events, processing invoices from freelancers, and coordinating with the Finance department to ensure timely payment of all external resources.
- Understand overall staffing goals and manage labor resources for maximum efficiency and cost-effectiveness.
- Forecast labor needs based on event schedules, historical data, and upcoming event requirements to proactively address potential staffing gaps.
- Onboard, engage, and manage time sheets of scalable resources as needed to supplement our embedded team.
- Serve as a primary point of contact for the team regarding labor logistics, schedule changes, and on-site coordination, responding within agreed upon response time.
- Maintain and update the labor scheduling systems, ensuring all shifts, job assignments, times, and locations are accurate.
- Provide support on quoting and tracking relating to resourcing opportunities.
- Support data entry and quality control for vital operational metrics related to labor, and event details in multiple systems, maintaining data accuracy.
- Support data cleaning and validation processes to ensure the accuracy, completeness, and consistency of all entered data by event services staff.
- Run regular reports and summaries on labor utilization, scheduling, and other operational data and submit for management review within the agreed upon timeline.
- Identify and flag discrepancies or anomalies in data, collaborating with leadership to determine root causes and implement corrective actions.
- Contribute and assist with any ad hoc projects consistent with the responsibilities.
What We Are Looking For
- 1-3 years of experience
- Proven experience in a highly organizational or administrative role where attention to detail was paramount.
- Exceptional organizational and time management skills, with the ability to manage multiple complex projects simultaneously.
- Familiarity with event processes and terminology is strongly preferred.
- Proficiency with Google Worksuite is required, with strong familiarity in Google Sheets/Microsoft Excel.
- Experience with scheduling software or workforce management systems is a plus.
- Excellent written and verbal communication skills.
- A proactive and problem-solving mindset, with a strong commitment to meeting deadlines.
Benefits
- Private Medical Insurance with BUPA from day one
- 28 Days Annual Leave PLUS Bank Holidays
- 20 Days of Sick Pay each Year
- Enhanced Parental Leave (Maternity & Paternity)
- Wellness Stipend
- Complimentary access to Headspace, Rocket Lawyer & Maven
- Life Insurance
- Employee Assistance Program (EAP)
- Cycle to Work Scheme
- Season Ticket Loan
- Pension Scheme Enhancements
- Discretionary Bonus Structure
- Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.
FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.
Event Resourcing Coordinator in London employer: Firstagency
FIRST Solutions is an exceptional employer that prioritises the well-being and professional growth of its employees. With a vibrant work culture that fosters creativity and collaboration, the company offers a comprehensive benefits package including private medical insurance, generous annual leave, and global opportunities for career advancement. Working on-site at a renowned tech company, the Event Resourcing Coordinator will be part of a dynamic team dedicated to operational excellence and delivering outstanding service.
StudySmarter Expert Advice🤫
We think this is how you could land Event Resourcing Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the events industry and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a role that’s perfect for you.
✨Tip Number 2
Get your game face on for interviews! Research the company and prepare to discuss how your skills in scheduling and resource allocation can make a real impact. Show them you’re not just another candidate, but the one they need.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. Mention something specific from your chat to remind them why you’re a great fit.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of our team at FIRST.
We think you need these skills to ace Event Resourcing Coordinator in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Event Resourcing Coordinator role. Highlight your organisational skills and any relevant experience in event coordination or administrative roles. We want to see how you can bring your unique flair to our team!
Show Off Your Skills:Don’t forget to mention your proficiency with Google Worksuite and any scheduling software you've used. If you’ve got experience managing multiple projects, let us know! We love a proactive problem-solver who can juggle tasks like a pro.
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to see your key achievements and skills. Remember, we’re looking for attention to detail, so make sure there are no typos!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our team at FIRST!
How to prepare for a job interview at Firstagency
✨Know Your Events Inside Out
Before the interview, make sure you understand the event processes and terminology. Research the company’s past events and be ready to discuss how you would approach scheduling and staffing for them. This shows your enthusiasm and preparedness.
✨Show Off Your Organisational Skills
Prepare examples from your previous roles that highlight your exceptional organisational and time management skills. Be ready to explain how you managed multiple projects simultaneously and how you ensured accuracy in data management.
✨Familiarise Yourself with Tools
Brush up on Google Worksuite, especially Google Sheets, and any scheduling software you’ve used. If you can, practice creating a sample labour schedule or report to demonstrate your proficiency during the interview.
✨Communicate Clearly and Confidently
Since excellent communication is key for this role, practice articulating your thoughts clearly. Prepare to discuss how you would handle schedule changes and communicate effectively with team members and external resources.
