Roadshow Administrative Assistant (Japanese speaking)

Roadshow Administrative Assistant (Japanese speaking)

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. Operating as a full-service agency partner or through embedding specialist talent into client teams, FIRST brings brands and people together through creative, connected experiences.

FIRST works with clients across various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services.

FIRST is seeking a highly professional individual to work within our client’s embedded team to support with the execution of a wide range of in-person & virtual Roadshow functions, both internal and external consisting of deal and non-deal activity. The ideal candidate will have excellent communication and negotiating skills and the ability to successfully manage stakeholder relationships along with a strong ability to manage a fast-paced environment. This position reports to the Global Team Leader.

Responsibilities

• Support team with venue sourcing and restaurant bookings
• Provide full administrative support to the Tokyo Roadshow desk
• Support team with database management (Plan-It) when required
• Arrange credit card authorisation for client accommodation
• Attend group events in London, where required and manage delegate registration
• Maintain and update the roadshow team directories for hotel sales, reception, concierge and account service contacts
• Book on-campus conference space and set up dial-ins when required
• Support team with ad hoc requests/projects

Qualifications

• Fluency in Japanese speaking
• Flexible to work outside of normal business hours as required
• Restaurant/Hotel/Venue background preferred
• Investment Banking/Roadshow experience (not required)
• A self-starter who is motivated, proactive and always solutions orientated
• Attention to detail/accuracy is vital
• Ability to multi-task and prioritise
• Enjoys working as part of a team and works collaboratively
• Competent with Microsoft Office, particularly Word and Excel
• Good communication skills (verbal and written)
• Confident, driven and motivated to succeed

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.

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