At a Glance
- Tasks: Coordinate and support event production, ensuring seamless execution from planning to delivery.
- Company: Join FIRST, a leading global brand experience agency with a focus on innovation.
- Benefits: Gain valuable experience in a dynamic environment with opportunities for growth.
- Other info: 12-month fixed-term contract with a chance to work on high-profile projects.
- Why this job: Be part of exciting events and make a real impact in the world of brand experiences.
- Qualifications: Strong organisational skills and a passion for event production.
The predicted salary is between 30000 - 40000 € per year.
Building a Brand Starts with a Story. FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, we serve 130+ brands, including Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the Encore family of companies; Encore is a global leader in event production and technology. Recently, we were recognized as 2026 Chief Marketer Agency of the Year and received the Ad Net Zero Award for sustainability.
Contract: This is a 12‑month fixed‑term contract.
What You Would Get To Do:
- The Event Production Coordinator delivers exceptional administrative and technical support for event requests within client offices, serving as the primary technical point of contact, supporting the event production team, and ensuring seamless execution from planning through delivery.
- The role involves coordinating all event‑production related deliverables, managing production event finances, and providing essential on‑site support to the team and clients.
- The goal is to elevate event quality and engagement while maintaining high client satisfaction through meticulous organization and proactive problem‑solving.
Your Contributions:
- Serve as technical consultant, translating complex production concepts and technical capabilities into practical solutions for non‑technical stakeholders and clients.
- Advise on technical best practices and venue capabilities to maximise event impact and engagement, aligning with event management and client expectations.
- Coordinate all event deliverables for the Event Production team, including videos, decks, music, audio stingers, graphic elements, and live‑stream links.
- Schedule tech checks, rehearsals, and client meetings to ensure seamless technical execution and event readiness.
- Provide on‑site administrative support for the Production team, including purchasing, resource coordination, scheduling, and run‑of‑show creation, acting as operational point of contact.
- Handle financial components for assigned events – quoting, billing, tracing – and manage expense tracking.
- Utilize internal event‑management systems, including scheduling tools and Google‑Suite.
- Oversee internal event calendars, coordinate studio bookings, manage staff schedules, and assign tasks.
- Generate, manage, and track all event production‑related quotes and expenses.
- Manage freelancer support for events – sourcing quotes.
Event Production Coordinator in London employer: FIRST
FIRST is an exceptional employer that fosters a dynamic and inclusive work culture, where creativity and collaboration thrive. As part of the Encore family, employees benefit from extensive growth opportunities within a global leader in event production, while enjoying a supportive environment that values innovation and sustainability. Located in a vibrant area, FIRST offers its team members the chance to work on high-profile projects for renowned brands, ensuring a rewarding and impactful career in the event industry.
StudySmarter Expert Advice🤫
We think this is how you could land Event Production Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the event production industry, attend relevant events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Showcase your skills! Create a portfolio that highlights your past event coordination experiences, including any technical support you've provided. This will give potential employers a clear picture of what you can bring to the table.
✨Tip Number 3
Prepare for interviews by researching the company and understanding their event production style. Be ready to discuss how your skills align with their needs and share examples of how you've solved problems in past roles.
✨Tip Number 4
Apply through our website! We love seeing candidates who are genuinely interested in joining our team. Make sure to tailor your application to highlight your experience in managing event deliverables and client satisfaction.
We think you need these skills to ace Event Production Coordinator in London
Some tips for your application 🫡
Show Your Passion for Events:When you're writing your application, let your enthusiasm for event production shine through! Share any relevant experiences or projects that highlight your love for creating memorable events. We want to see your personality and how it aligns with our mission.
Tailor Your Application:Make sure to customise your CV and cover letter for the Event Production Coordinator role. Highlight specific skills and experiences that match the job description. We appreciate when candidates take the time to connect their background with what we do at FIRST.
Be Clear and Concise:Keep your application straightforward and to the point. Use clear language and avoid jargon unless it's relevant to the role. We value clarity, so make it easy for us to see why you’re a great fit for the team!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team at FIRST.
How to prepare for a job interview at FIRST
✨Know Your Event Production Basics
Make sure you brush up on the fundamentals of event production. Understand the technical aspects and be ready to discuss how you can translate complex concepts into practical solutions for clients. This will show your potential employer that you’re not just familiar with the jargon, but you can also make it accessible.
✨Showcase Your Organisational Skills
Since this role involves meticulous organisation, come prepared with examples of how you've successfully managed multiple tasks or events in the past. Highlight your experience with scheduling, budgeting, and coordinating deliverables to demonstrate your ability to keep everything running smoothly.
✨Be Ready to Problem-Solve
Event production often comes with unexpected challenges. Think of a time when you faced a problem during an event and how you resolved it. Be ready to share this story, as it will illustrate your proactive approach and ability to think on your feet.
✨Familiarise Yourself with Their Work
Do some homework on FIRST and their recent projects. Knowing about their awards and the types of events they manage will help you tailor your responses and show genuine interest. It’s a great way to connect your skills to their needs and demonstrate that you’re a good fit for their team.
