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- Tasks: Coordinate shipments and ensure timely delivery of products while managing documentation.
- Company: Join a dynamic team at First Recruitment Group, focused on people and diversity.
- Benefits: Flexible working hours, competitive pay, and opportunities for personal development.
- Other info: Great chance to grow your career in a supportive and collaborative environment.
- Why this job: Be a key player in logistics, ensuring customer satisfaction and efficient operations.
- Qualifications: HND in a business-related field; knowledge of import/export logistics is essential.
The predicted salary is between 30000 - 40000 £ per year.
New Job Opportunity - Shipping Coordinator - 12 Month contract - Based in Inverurie
Location: Inverurie
Pay Rate: Negotiable
Contract Duration: 12 months
Working Pattern: Preferably 5 days onsite (flexible at Hiring Manager's discretion), Flexible start/finish times, No on-call work
Role Overview
With safety, quality, efficiency, and customer service as top priorities, the Shipping Coordinator plays a critical role within the ISE team. Using your knowledge of import and export freight, you will ensure the safe and timely shipment of products and materials. You will collaborate with key stakeholders to obtain freight estimates and execute customer shipment plans, with a strong focus on cost control, scheduling, compliance, and customer satisfaction. You will act as a key point of contact for clients, managing shipment orders, tracking requests, and returns. The role requires ensuring all documentation is accurate and complete to enable seamless delivery and efficient movement of goods.
Key Responsibilities
- Coordinate import and export shipments, including obtaining freight quotes and preparing documentation
- Liaise with internal departments to gather required shipping information
- Communicate with customers and coordinate collections in line with FCA Incoterms
- Prepare accurate shipping documentation (e.g. commercial invoices, shipping orders) in compliance with destination regulations
- Ensure all imports and exports comply with HMRC and company policies
- Adhere to international trade compliance procedures and regulations
- Work with the Brokerage team to ensure correct customs regimes are applied
- Coordinate with Sales, Production, Procurement, and Warehouse teams to manage order flow and transportation
- Monitor shipments and resolve delays, damages, or quality issues
- Maintain accurate shipping records and ensure proper document filing and archiving
- Update production schedules and keep stakeholders informed on collections and deliveries
- Support internal and external audits and inspections
- Undertake additional duties as required by the business
Skills & Experience
- Strategic: Ability to quickly understand challenges and learn new skills; Proactive in offering practical solutions; Capable of improving and working within business processes
- Operational: Strong attention to detail and ability to identify critical information; Effective time management and prioritisation skills
- Organisational: Professional communication skills, both written and verbal; Ability to engage with stakeholders at all levels; Motivated and eager to develop within the organisation
- Personal & Interpersonal: Strong customer focus (internal and external); Collaborative team player; Committed to personal development and continuous improvement; High level of integrity and adherence to ethical standards
Qualifications
- Essential: HND (or equivalent) in a relevant business-related discipline
- Desirable: CILT qualification; IATA / IMDG / ADR Dangerous Goods certification
Experience
- Essential: Strong knowledge of import/export logistics and customs procedures; Familiarity with Incoterms 2020; Experience with international sea, air, and road freight operations; Knowledge of shipping documentation (CIPL, BOL, AWB, CMR, MRN)
Technical Skills
- Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint)
At First Recruitment Group we understand just how important it is to secure the right people. That is why our Recruitment Consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates. We actively recruit at all levels and this is a superb opportunity for a Shipping Coordinator looking for new employment. As part of putting people first, we strive to be an equal opportunities employer and we are always looking to increase the diversity of our workforce, working closely with our clients to ensure everyone is included.
Locations
Shipping Coordinator in Glasgow, North East employer: First Technical Recruitment
Contact Detail:
First Technical Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Shipping Coordinator in Glasgow, North East
✨Tip Number 1
Network like a pro! Reach out to your connections in the shipping and logistics industry. Attend local events or join online forums where you can meet people who might know about job openings. Remember, sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for interviews by researching the company and the role. Understand their shipping processes and be ready to discuss how your experience aligns with their needs. We want you to shine, so practice common interview questions and have examples ready that showcase your skills!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It keeps you on their radar and demonstrates your professionalism. Plus, it’s a great chance to reiterate why you’re the perfect fit for the Shipping Coordinator position.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Keep your CV updated and tailored to highlight your import/export logistics experience – we want to see what makes you stand out!
We think you need these skills to ace Shipping Coordinator in Glasgow, North East
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Shipping Coordinator role. Highlight your experience with import/export logistics and any relevant qualifications, like your HND or CILT certification. We want to see how your skills match what we're looking for!
Show Off Your Attention to Detail: In this role, accuracy is key! When you're filling out your application, double-check for any typos or errors. We appreciate candidates who can demonstrate strong attention to detail, so make sure your documents reflect that.
Communicate Clearly: Your written communication skills are super important for this position. Use clear and professional language in your application. We want to see that you can engage effectively with stakeholders at all levels, so let your personality shine through while keeping it professional!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re proactive and keen to join our team!
How to prepare for a job interview at First Technical Recruitment
✨Know Your Shipping Stuff
Make sure you brush up on your knowledge of import and export logistics, customs procedures, and Incoterms 2020. Being able to discuss these topics confidently will show that you're not just familiar with the role but also passionate about it.
✨Prepare for Practical Scenarios
Think about potential challenges you might face in the role, like shipment delays or documentation issues. Prepare some practical solutions or examples from your past experience to demonstrate your problem-solving skills during the interview.
✨Show Off Your Communication Skills
Since you'll be liaising with various stakeholders, practice articulating your thoughts clearly and professionally. You might even want to prepare a few questions to ask the interviewer about their communication processes to show your interest.
✨Highlight Your Attention to Detail
In shipping, accuracy is key! Be ready to discuss how you've maintained accurate records or handled complex documentation in previous roles. This will help illustrate your strong attention to detail, which is crucial for this position.