At a Glance
- Tasks: Control and manage project documentation while supporting Project Managers.
- Company: Join First Subsea, a leader in offshore renewables with a collaborative culture.
- Benefits: Permanent role with competitive salary and opportunities for growth.
- Other info: Fast-paced environment with a focus on teamwork and innovation.
- Why this job: Be part of a dynamic team transforming the future of renewable energy.
- Qualifications: Expertise in Microsoft Office and experience in document control required.
The predicted salary is between 30000 - 40000 € per year.
Who are we? First Subsea, based in Lancaster and part of the First Tech Group, has gone through a major transition in the last five years, transitioning from oil and gas projects to offshore renewables projects where we supply a range of bespoke and patented products, such as lifting and recovery tools, and cable protection systems. All our products are designed, assembled and tested in-house and we have recently opened a dedicated manufacturing & production facility for our cable protection systems. As demand has grown for the products and services provided by First Subsea, the need for talented people has also grown in parallel.
The Role: We are seeking an experienced Document Controller to join the team on a full time, permanent basis, based in our Lancaster office. Primarily responsible for working with Project Managers to assist in ensuring that the company operates in an effective manner by controlling documentation. Actively working with various personnel to provide administration support and reporting progress, and challenges to the relevant Project Managers. The successful candidate will hold previous experience within a similar position and be considered an 'expert' in the use of Microsoft Office programmes.
Duties & Responsibilities: This list does not represent an exhaustive list but indicates the main responsibilities the post holder will be required to undertake:
- Control the issue and retrieval of department documents and drawings.
- Maintain department files in good order (paper and/or electronic).
- Assist with the final preparation of project documents and drawings (pdf).
- Publish and transmit document and drawing packages to clients and subcontractors.
- Produce document transmittals for each transmission of formal information to clients and suppliers.
- Expedite receipt of transmittals acknowledgement from clients and suppliers.
- Assist the Projects Manager(s) and expedite timely completion of documentation and drawings from internal and external departments.
- Maintain and continually improve document control systems.
- Creating and managing document templates as required.
- Maintaining various admin and document registers as necessary.
Qualifications & Experience:
Essential:
- High level of competence with Microsoft Office suite.
- Experience in document control.
Preferred:
- Experience within manufacturing industry.
- Experience of document control processes and management of document control systems.
Personal Skills & Qualities:
- Good team worker with good interpersonal skills and ability to operate effectively at all business levels, and with confidence and ability to take lead on tasks where indicated.
- Good planning and organisational skills with a mature approach working autonomously.
- High level of communication skills in both written and verbal.
- Detail focussed and drive to complete tasks to a high standard.
- Good commercial acumen.
- Proactive and self-motivating, with ability to prioritise tasks and efficiently meet deadlines.
- Good written and oral communication skills.
- Ability to work within a diverse and fast paced environment.
Document Controller in Lancaster employer: First Tech Group
First Subsea, located in Lancaster, is an exceptional employer that champions innovation and sustainability in the offshore renewables sector. With a strong focus on employee development, we offer a collaborative work culture where your contributions are valued, and you can grow alongside our expanding team. Our state-of-the-art manufacturing facility and commitment to bespoke solutions provide a unique opportunity to be part of a forward-thinking company dedicated to making a positive impact in the industry.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Lancaster
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those at First Subsea or similar companies. A friendly chat can sometimes lead to job opportunities that aren't even advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Knowing about their transition to offshore renewables will show you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice your communication skills! As a Document Controller, you'll need to convey information clearly. Mock interviews with friends can help you nail down your delivery.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're keen on joining our team!
We think you need these skills to ace Document Controller in Lancaster
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience with document control and Microsoft Office, as these are key for us. Use specific examples that showcase your skills and how they relate to the job description.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team at First Subsea. Mention your previous experience in similar roles and how you can contribute to our transition into offshore renewables.
Show Off Your Communication Skills:Since this role requires high-level communication skills, make sure your application reflects that. Keep your language clear and professional, and double-check for any typos or errors. We want to see your attention to detail right from the start!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at First Tech Group
✨Know Your Documents
Before the interview, brush up on your document control knowledge. Familiarise yourself with common document management systems and processes, especially those relevant to the manufacturing industry. Being able to discuss specific examples of how you've managed documentation in past roles will show your expertise.
✨Master Microsoft Office
Since a high level of competence with Microsoft Office is essential for this role, make sure you can confidently navigate and demonstrate your skills in Word, Excel, and PowerPoint. Consider preparing a few examples of how you've used these tools effectively in previous positions.
✨Show Your Team Spirit
As a Document Controller, you'll be working closely with Project Managers and various teams. Be ready to share examples of how you've collaborated with others in the past. Highlight your interpersonal skills and how you’ve contributed to team success, as this will resonate well with the interviewers.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle challenges in document control. Think of scenarios where you had to expedite document completion or manage tight deadlines. Practising your responses will help you articulate your thought process clearly during the interview.
