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- Tasks: Support compliance activities and manage fleet compliance for a vibrant community.
- Company: Join First Response Group, a pioneer in the field with a passionate culture.
- Benefits: Gain valuable experience, develop skills, and be part of a supportive team.
- Other info: Dynamic role with opportunities for growth and continuous improvement.
- Why this job: Make a real impact while ensuring compliance and safety in fleet management.
- Qualifications: Full UK driving licence and previous administrative or compliance experience required.
The predicted salary is between 30000 - 42000 £ per year.
First Response Group is not just a workplace. It is a vibrant community where passion fuels our excellence, integrity guides our conduct, empowerment shapes our successes, and a sense of community binds us together. We are pioneers in our field, and we seek to inspire every person to reach their maximum potential.
The Fleet Compliance Administrator will play a central role in supporting the compliance function across First Response Group (FRG). This position is responsible for coordinating, monitoring, and maintaining compliance activities across the business, with a particular focus on fleet compliance. The role will ensure that all compliance processes are effectively administered, recorded, and followed through to completion, supporting both operational and accreditation requirements.
About the Role
- Compliance Administration: Provide day-to-day administrative support to the SHEQ Manager and SHEQ Director, ensuring the smooth operation of the compliance function. Log, track, and monitor compliance activities, audits, and corrective actions across the business. Produce audit reports and ensure all actions are allocated, monitored, and closed within agreed deadlines. Maintain accurate, organised, and up-to-date compliance records and documentation. Assist in preparing evidence and documentation for both internal and external audits.
- Accreditations Support: Assist in maintaining compliance with ISO standards including ISO 9001 (Quality Management), ISO 14001 (Environmental Management), and ISO 45001 (Health & Safety Management). Gather, organise, and maintain documentation required for accreditation audits. Monitor compliance against accreditation criteria and flag any risks, shortfalls, or required improvements. Assist in implementing and maintaining processes that drive continuous improvement across all standards. Work with internal teams to ensure consistent adherence to accreditation frameworks.
- Fleet Compliance Management: Take full ownership of fleet compliance across FRG, ensuring all legal and company requirements are met. Ensure all company vehicles are serviced, MOT compliant, taxed, and insured on schedule. Maintain detailed and accurate fleet records, including service logs, insurance documents, and vehicle histories. Manage vehicle hire and off-hire processes, ensuring appropriate insurance is always in place. Oversee all vehicle-related incidents from initial report through to investigation and final resolution. Liaise with insurers, brokers, underwriters, and repair centres to progress and manage claims. Maintain comprehensive accident and incident records to ensure full compliance with reporting requirements. Administer and manage all driver related offences, such as parking fines and speeding tickets, ensuring each incident is logged, investigated, and resolved in line with company policy.
- General Duties: Provide wider administrative support to the compliance function as needed. Ensure all compliance and fleet data is accurately recorded, well organised, and easily retrievable. Contribute to continuous improvement initiatives across compliance and fleet management. Build strong relationships with internal teams to promote a positive and proactive compliance culture. Occasionally assist with collecting and dropping off company vehicles.
Requirements
- A full, clean UK driving licence, including the ability to drive manual vehicles (essential).
- Previous experience in an administrative or compliance-focused role, ideally within a fast-paced environment.
- Excellent organisational skills, with the ability to manage multiple tasks and workstreams efficiently.
- Strong attention to detail and a high level of accuracy in record keeping and documentation.
- Experience in fleet administration or vehicle compliance (desirable).
- A good understanding of ISO standards, particularly ISO 9001, 14001 and 45001 (advantageous but not essential).
- Confident communication skills, with the ability to work effectively with both internal colleagues and external partners.
- Proficiency in Microsoft Office and experience using compliance or management information systems.
Fleet Compliance Administrator employer: First Response Group
Contact Detail:
First Response Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet Compliance Administrator
✨Tip Number 1
Get to know the company culture before your interview. First Response Group values passion and community, so show us how you fit into that vibe. Research their values and think of examples from your past that demonstrate your alignment with their mission.
✨Tip Number 2
Prepare for the interview by brushing up on compliance processes and ISO standards. We want to see that you’re not just familiar with the basics but can also discuss how you’ve applied these in real-world scenarios. Bring specific examples to the table!
✨Tip Number 3
Don’t underestimate the power of questions! Prepare thoughtful questions about the role and the team. This shows us you’re genuinely interested and helps you gauge if this is the right fit for you too.
✨Tip Number 4
Finally, apply through our website! It’s the best way to ensure your application gets seen. Plus, it gives you a chance to showcase your enthusiasm for joining our vibrant community at First Response Group.
We think you need these skills to ace Fleet Compliance Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Fleet Compliance Administrator role. Highlight any relevant experience in compliance, fleet management, or administrative support. We want to see how your skills align with our needs!
Showcase Your Attention to Detail: Since this role requires a high level of accuracy, be sure to showcase your attention to detail in your application. Use specific examples from your past experiences where you’ve successfully managed compliance records or documentation.
Express Your Passion for Compliance: Let us know why you’re passionate about compliance and how it drives your work. Share any experiences that demonstrate your commitment to maintaining high standards and continuous improvement in compliance processes.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at First Response Group
✨Know Your Compliance Stuff
Make sure you brush up on your knowledge of compliance processes, especially related to fleet management and ISO standards. Being able to discuss how you've handled compliance in the past will show that you're not just familiar with the theory but can apply it practically.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples of how you've managed multiple tasks or projects simultaneously. Use specific instances where your attention to detail made a difference, as this will resonate well with the interviewers.
✨Build Relationships
First Response Group values community and collaboration. Think of ways you've built strong relationships in previous roles, whether with colleagues or external partners. Be ready to share these experiences to demonstrate your ability to foster a positive compliance culture.
✨Prepare for Scenario Questions
Expect scenario-based questions that test your problem-solving skills in compliance situations. Practice articulating how you would handle issues like vehicle incidents or compliance audits, showcasing your proactive approach and ability to follow through on actions.