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- Tasks: Manage invoicing processes and financial reporting with accuracy and compliance.
- Company: Join a reputable legal firm known for its friendly and professional environment.
- Benefits: Enjoy excellent company perks, free coffee, and on-site parking.
- Why this job: Be part of a supportive team in a role that offers growth and development opportunities.
- Qualifications: Previous office experience, strong attention to detail, and good Excel skills required.
- Other info: Position based in East Grinstead; ideal for those seeking a stable office role.
The predicted salary is between 20000 - 30000 £ per year.
- Position: Invoicing and Reporting Administrator
- Salary: £25,000 per annum. Excellent all round company benefits, along with free coffee!
- Location: East Grinstead, West Sussex
- Hours: Monday – Thursday, 09:00-17:30 and Friday 09:00 – 17:00 – office based role
- Office based in East Grinstead with parking available on site for all staff – also close to the station area.
We are pleased to be partnered with our highly reputable, professional, friendly and established legal based client as they seek to recruit an Invoicing Administrator to join their team within their offices in the centre of East Grinstead. This is an excellent opportunity to join a friendly team within a very reputable firm.
This is a great opportunity to join a busy team within a friendly and very successful organisation who offer a very welcoming environment in which to work and progress.
My client is seeking a start date of late July / early August 2025.
The role
The Invoicing and Reporting Administratoris responsible for managing and overseeing all invoicing processes and financial reporting within the company. The role ensures accuracy, timeliness, and compliance in billing procedures and the generation of financial and operational reports. The role serves as a key link between the finance team, sales and client HR/service teams and contributes to the smooth running of the day-to-day activities in the department.
The role – duties and responsibilities
- Prepare and issue invoices accurately and on time
- Verify billing data, purchase orders, contracts and client records
- Ensure compliance with client agreements and internal policies
- Resolve any billing discrepancies or disputes with internal teams and clients
- Issue relevant reports and credit notes/refunds with accuracy and timeliness
- Address invoice-related queries from clients via email and phone
- Submit invoices
- Handle invoices via the invoicing portals
- Utilise accounting and invoicing systems and platforms for invoice generation and tracking
- Ensure data integrity across systems (CMS, platforms, accounting software, databases etc.)
- Maintain and update customer billing profiles and reporting templates
Experience, competencies and knowledge required:
- Previous experience in an office based role
- Excellent interpersonal & organisational skills
- Great attention to detail and numeracy skills
- Computer literacy – good Excel skills
For more information regarding this new and exciting Invoicing and Reporting Administrator opportunity, please apply now! Short-listing will take place soon – don’t miss out!
Wild Recruitment Ltd T/A First Recruitment Services is acting as an Employment Agency in relation to this vacancy.
Please note that no terminology in this advert is intended to discriminate on the grounds of a person’s gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
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Invoicing and Finance Administrator employer: First Recruitment Services
Contact Detail:
First Recruitment Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Invoicing and Finance Administrator
✨Tip Number 1
Familiarise yourself with invoicing software and accounting systems commonly used in the industry. Being able to demonstrate your proficiency in these tools during the interview can set you apart from other candidates.
✨Tip Number 2
Brush up on your Excel skills, especially functions related to data analysis and reporting. Highlighting your ability to manage and manipulate data effectively will show that you're well-prepared for the role.
✨Tip Number 3
Prepare examples of how you've resolved billing discrepancies or improved invoicing processes in previous roles. This will showcase your problem-solving skills and attention to detail, which are crucial for this position.
✨Tip Number 4
Research the company culture and values of the firm you're applying to. Being able to articulate how your personal values align with theirs during the interview can help you make a strong impression.
We think you need these skills to ace Invoicing and Finance Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in invoicing and finance administration. Emphasise your attention to detail, organisational skills, and any previous roles that involved financial reporting or client interactions.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific duties from the job description, such as managing invoicing processes and resolving billing discrepancies, and explain how your skills align with these responsibilities.
Highlight Relevant Skills: In your application, clearly outline your computer literacy, particularly your Excel skills, as well as your ability to maintain data integrity across systems. These are crucial for the Invoicing and Reporting Administrator role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is essential for this position.
How to prepare for a job interview at First Recruitment Services
✨Know Your Numbers
As an Invoicing and Finance Administrator, you'll need to demonstrate strong numeracy skills. Brush up on basic financial concepts and be prepared to discuss your experience with invoicing processes and financial reporting during the interview.
✨Showcase Attention to Detail
This role requires a keen eye for detail. Be ready to provide examples of how you've ensured accuracy in previous roles, especially when handling invoices or financial data. Highlight any systems or methods you used to maintain data integrity.
✨Familiarise Yourself with Relevant Software
The job involves using various accounting and invoicing systems. Research the software mentioned in the job description and be prepared to discuss your proficiency with similar tools. If you have experience with Excel, be ready to showcase your skills.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, especially regarding billing discrepancies or client queries. Think of specific situations where you resolved issues effectively and be ready to share those stories.
