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- Tasks: Support a busy clinical governance team by managing reporting systems and processes.
- Company: Join a dynamic healthcare environment focused on quality and governance.
- Benefits: Gain valuable experience in a fast-paced setting with potential for future opportunities.
- Why this job: Make a real difference in healthcare while developing your administrative skills.
- Qualifications: Experience in administration or governance, strong IT skills, and attention to detail.
- Other info: This is a 4-month fixed-term contract with a chance to shine in a supportive team.
The predicted salary is between 2000 - 3000 £ per month.
We are seeking a highly organised and proactive Administrator to join a busy clinical governance team. This is a key support role working closely with clinical, quality, and governance colleagues to ensure the smooth running of governance systems, processes, and reporting. The successful candidate will be confident working independently as well as collaboratively, have strong IT skills, and demonstrate a flexible, committed approach to work within a fast-paced healthcare environment.
A central part of this role is the day-to-day management of an electronic incident and event reporting system, including document control, reporting, and user support. This is a 4 months FTC.
Administrator Responsibilities:- Manage the day-to-day operation of the event and incident reporting system, including user access, workflows, audits, incidents, complaints, and training records.
- Produce daily, weekly and monthly reports relating to incidents, audits, complaints and mandatory training.
- Maintain and monitor the governance inbox, ensuring queries and actions are allocated and tracked appropriately.
- Register and track Subject Access Requests, ensuring they are assigned to the relevant services and managed in line with deadlines.
- Log and manage complaints, including acknowledgements, investigator assignment and progress tracking through to completion.
- Provide administrative and system support to both clinical and non-clinical users.
- Manage the company document control system, including version control, approvals, reviews and publication.
- Maintain document registers and ensure documents are reviewed in line with agreed revision schedules.
- Support the administration of the mandatory training programme, including user enrolment and course allocation.
- Collate and present governance and performance data for internal and external reporting (Board, management, regulators), using Excel, Word and PowerPoint.
- Support incident, complaint and event management processes.
- Assist with accreditation and quality submissions (e.g. inspection and audit preparation).
- Support governance meetings, including minute taking and action tracking.
This list is not exhaustive and may evolve in line with service needs.
About You:- Previous experience in an administrative, governance, quality or compliance role (healthcare or regulated environments desirable).
- Confident IT user with experience of databases, document management systems, Excel, Word and PowerPoint.
- Strong organisational skills with excellent attention to detail.
- Ability to manage competing priorities and work independently.
- Professional communication skills with the ability to work effectively with multidisciplinary teams.
- Flexible, reliable and committed to high standard.
This is a 4 months FTC.
Administrator FTC in England employer: First Recruitment Services
Contact Detail:
First Recruitment Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator FTC in England
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare sector and let them know you're on the lookout for an admin role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to administration and governance. Think about how your skills match the job description, especially your IT prowess and organisational skills. We want you to shine!
✨Tip Number 3
Show off your tech skills! If you’ve worked with databases or document management systems, be ready to discuss your experience. Highlighting your confidence with tools like Excel, Word, and PowerPoint will definitely catch their attention.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Administrator FTC in England
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your organisational skills, IT proficiency, and any relevant experience in governance or compliance roles.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for this role. Share specific examples of how you've managed similar tasks in the past, especially in fast-paced environments.
Showcase Your IT Skills: Since strong IT skills are crucial for this role, mention your experience with databases, document management systems, and tools like Excel, Word, and PowerPoint. We want to see how tech-savvy you are!
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at First Recruitment Services
✨Know Your Governance Stuff
Make sure you brush up on your knowledge of clinical governance and quality assurance processes. Familiarise yourself with common reporting systems and how they function, as this will show that you're proactive and ready to hit the ground running.
✨Show Off Your IT Skills
Since strong IT skills are a must for this role, be prepared to discuss your experience with databases, document management systems, and tools like Excel, Word, and PowerPoint. Maybe even bring along examples of reports or documents you've created to showcase your abilities.
✨Demonstrate Your Organisational Prowess
This role requires excellent organisational skills, so think of specific examples where you've successfully managed competing priorities. Be ready to explain how you keep track of tasks and ensure nothing falls through the cracks.
✨Communicate Like a Pro
Professional communication is key in this role, especially when working with multidisciplinary teams. Practice articulating your thoughts clearly and confidently, and consider how you can demonstrate your ability to collaborate effectively during the interview.
