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- Tasks: Support the Project Management team with secretarial and organisational duties.
- Company: Join a leading company in the Energy sector, focused on innovative projects.
- Benefits: Enjoy accommodation during training, skills development, and career growth opportunities.
- Why this job: Be part of a dynamic team, tackle complex challenges, and make a real impact.
- Qualifications: Experience as a project secretary, fluent in foreign languages, and proficient in IT skills.
- Other info: Contract position based in Talacre after initial training in Kingston.
The predicted salary is between 36000 - 60000 £ per year.
Our Client has a requirement for a Project Secretary, who will be required to work on a contract basis in Kingston for the first 3-4 months (accommodation provided) then based in Talacre on a contract up until the end of 2028.
Purpose of the position: As Project Secretary you will be part of the Energy Carriers business line within the Project Management department. You will provide secretarial and organisational support to the Liverpool Bay project. You will guarantee general secretarial duties and ensure an efficient service to the Project / Client Team.
Responsibilities:
- Receive and screen telephone calls and/or visitors
- Draft incoming and outgoing correspondence, compose and type letters and actions e-mails
- Organize archives and file correspondence and documentation (paper and electronic), using integrated systems and applications if required
- Support the preparation of reports and presentations using appropriate software
- Occasionally attend meetings, take notes and write reports
- Arrange international travel, handling also complex itineraries and process expenses
- Check Passport and Visa requirements and arrange necessary paperwork
- Prepare the order for all the materials necessary to office activities (stationery, etc.)
What are we looking for?
- Experience: Project secretary role or activities in an international context ideally within the energy sector
- IT skills: Office package
- Languages: Know and use spoken and written appropriate foreign languages fluently
- Flexibility to work in Kingston upon Thames for the first few months of the project (accommodation will be provided)
What we can offer to you:
- Contractor position, full time 37.5h / week
- IR35: Inside
- Skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals
- Location: Talacre (after a few months training in Kingston)
- Start date: June 2025
Contact Detail:
First Recruitment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Secretary
✨Tip Number 1
Familiarise yourself with the energy sector and current trends. Understanding the industry will not only help you in interviews but also show your genuine interest in the role.
✨Tip Number 2
Network with professionals in project management and the energy sector. Attend relevant events or join online forums to connect with people who can provide insights or even refer you to opportunities.
✨Tip Number 3
Brush up on your IT skills, especially with the Office package. Being proficient in these tools is crucial for a Project Secretary, so consider taking a quick online course if needed.
✨Tip Number 4
Prepare for potential interview questions related to organisational skills and handling complex itineraries. Think of examples from your past experiences that demonstrate your ability to manage multiple tasks efficiently.
We think you need these skills to ace Project Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Project Secretary, especially in an international context and within the energy sector. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that outlines your motivation for applying and how your skills align with the responsibilities of the position. Mention your flexibility to work in Kingston initially and your organisational skills.
Showcase IT Proficiency: Emphasise your proficiency in the Office package and any other relevant software. Provide examples of how you've used these tools in previous roles to support project management or secretarial tasks.
Highlight Language Skills: If you are fluent in any foreign languages, make sure to mention this in your application. This is particularly important for a role that may involve international communication and travel arrangements.
How to prepare for a job interview at First Recruitment Group
✨Showcase Your Organisational Skills
As a Project Secretary, you'll need to demonstrate your ability to manage multiple tasks efficiently. Be prepared to discuss specific examples of how you've organised projects or managed schedules in the past.
✨Familiarise Yourself with Relevant Software
Since the role involves preparing reports and presentations, make sure you're comfortable with the Office package and any other relevant software. Mention your proficiency during the interview to highlight your readiness for the role.
✨Highlight Your Communication Skills
Effective communication is key in this position. Be ready to provide examples of how you've successfully communicated with team members or clients, especially in an international context, as this will be crucial for the role.
✨Prepare for Questions on Flexibility
Given the requirement to work in Kingston initially, be prepared to discuss your flexibility and willingness to adapt to different working environments. This shows your commitment to the project and your ability to handle change.
