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- Tasks: Support the Project Management team with secretarial and organisational duties.
- Company: Join a leading company in the Energy sector, working on innovative projects.
- Benefits: Enjoy accommodation during training and opportunities for skills development.
- Why this job: Be part of a dynamic team, tackling complex challenges and making an impact.
- Qualifications: Experience in a project secretary role, fluent in foreign languages, and proficient in office software.
- Other info: Contract position with potential for career growth until the end of 2028.
The predicted salary is between 24000 - 36000 £ per year.
Our Client has a requirement for a Project Secretary, who will be required to work on a Contract basis in Kingston for the first 3-4 months (accommodation provided) then based in Talacre on a contract up until the end of 2028.
As Project Secretary you will be part of the Energy Carriers business Line within the Project Management department. You will provide secretarial and organisational support to the Liverpool Bay project. You will guarantee general secretarial duties and ensure an efficient service to the Project / Client Team.
- Receive and screen telephone calls and/or visitors
- Organize archives and file correspondence and documentation (paper and electronic), using integrated systems and applications if required
- Support the preparation of reports and presentations using appropriate software
- Arrange international travel, handling also complex itineraries and process expenses
- Check Passport and Visa requirements and arrange necessary paperwork
- Prepare the order for all the materials necessary to office activities (stationery, etc.)
Experience: Project secretary role or activities in an international context ideally within the energy sector.
Skills: Office package, know and use spoken and written appropriate foreign languages fluently.
Flexibility to work on Kingston upon Thames for the first few months of the project (accommodation will be provided). Contractor position, full time 37.
Skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals.
Location: Talacre (after a few months training in Kingston).
Part time Secretary (m/w/d) employer: First Recruitment Group
Contact Detail:
First Recruitment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part time Secretary (m/w/d)
✨Tip Number 1
Familiarise yourself with the energy sector, especially any recent developments or projects related to energy carriers. This knowledge will not only help you in interviews but also demonstrate your genuine interest in the role.
✨Tip Number 2
Brush up on your organisational skills by practising how to manage multiple tasks efficiently. Consider using tools like digital calendars or task management apps to showcase your ability to handle complex itineraries and documentation.
✨Tip Number 3
If you have experience with specific software for report preparation and presentations, make sure to highlight this in conversations. Being proficient in these tools can set you apart from other candidates.
✨Tip Number 4
Network with professionals in the energy sector or those who have worked as project secretaries. They can provide insights into the role and may even refer you to opportunities, increasing your chances of landing the job.
We think you need these skills to ace Part time Secretary (m/w/d)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Project Secretary, especially in an international context. Emphasise your organisational skills and any experience you have with the energy sector.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the requirements of the job. Mention your ability to handle complex itineraries and your proficiency in foreign languages, as these are key aspects of the role.
Highlight Technical Skills: Since the role involves preparing reports and presentations, be sure to mention your proficiency with office software. Include any specific tools or applications you are familiar with that would be beneficial for the position.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a secretarial role.
How to prepare for a job interview at First Recruitment Group
✨Showcase Your Organisational Skills
As a Project Secretary, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised documents, managed schedules, or coordinated travel arrangements.
✨Familiarise Yourself with Relevant Software
Since the role involves preparing reports and presentations, make sure you're comfortable with the office software mentioned in the job description. Brush up on your skills in applications like Microsoft Office, especially Excel and PowerPoint, to impress during the interview.
✨Highlight Your Language Proficiency
If you speak any foreign languages, be ready to discuss your proficiency. This role may require communication with international teams, so showcasing your language skills can set you apart from other candidates.
✨Demonstrate Flexibility and Adaptability
The position requires working in different locations and adapting to new environments. Share examples of how you've successfully adapted to change in previous roles, particularly in fast-paced or international settings.