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- Tasks: Manage document workflows and ensure smooth information flow across teams.
- Company: Join a supportive team at First Recruitment Group in Glasgow.
- Benefits: Hybrid working, competitive salary, and opportunities for professional growth.
- Why this job: Be the go-to person for document control and make a real impact on projects.
- Qualifications: Detail-oriented with strong organisational skills and proficiency in Microsoft Office.
- Other info: Great chance to enhance your career in a dynamic and inclusive environment.
The predicted salary is between 30000 - 42000 £ per year.
Our Client has a requirement for a Document Controller, who will be required to work on a 12 month contract basis in Glasgow. Hybrid working - 3 days per week in the office.
Role Purpose
We are seeking a proactive Document Controller to join our client's team. In this role, you will work closely with the project management team to control the flow of documents and information across the multiple Programme stakeholders. The position will be central to ensuring the document control process is implemented across all parties involved in the Programme, whether internal departments, customer stakeholders or supply chain partners. The Document Controller will be involved at all stages from identification of the need for a document, through its development, review, issue, and archiving. The Document Controller will be looked to by team members to provide guidance on the workflow processes, and will be an initial point of contact for any queries / advice on the operation of the Document Control Procedure.
Job Role Responsibilities
- Management of all stages of document workflows through the document control software.
- Management of document filing structure within the SharePoint working space.
- Periodic review and update of the Programme Document Control Process to ensure continued suitability.
- Brief new personnel on the Programme Document Control Process and provide guidance on the operation of the software.
- Manage document numbering, status, and revision control in accordance with the Document Control Process.
- Provide quality assurance on supplier documentation against the requirements of the Document Control Process.
- Act as the primary point of contact for all document workflow activities with the supply chain partners.
- In conjunction with the Project Management and Engineering teams, maintain a deliverable look-ahead plan to forecast planned delivery dates for upcoming documents.
Experience / Skills / Knowledge / Qualifications
- Detail focussed, with a process-orientated approach to completing tasks.
- Strong organisational skills to ensure activities are completed efficiently and in line with agreed timescales.
- Proficient in all common Microsoft packages including Excel, Word and Outlook.
- Excellent communication and interpersonal skills.
- Ability to work collaboratively in a team environment and manage multiple priorities effectively.
Document Controller in London employer: First Recruitment Group
Contact Detail:
First Recruitment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for a Document Controller role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile is up-to-date and showcases your skills in document control. Join relevant groups and engage with posts to increase your visibility among potential employers.
✨Tip Number 3
Prepare for interviews by brushing up on common questions related to document control processes. Be ready to share examples of how you've managed document workflows and collaborated with teams in the past.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates. Plus, we’re here to support you every step of the way!
We think you need these skills to ace Document Controller in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with document workflows, SharePoint, and any relevant software. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your detail-oriented approach and how you can contribute to our team’s success in managing documents effectively.
Showcase Your Communication Skills: Since this role involves liaising with various stakeholders, make sure to highlight your communication skills in your application. We love candidates who can articulate their thoughts clearly and work collaboratively with others.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, we’ll keep you updated on your application status!
How to prepare for a job interview at First Recruitment Group
✨Know Your Document Control Processes
Make sure you understand the document control processes thoroughly. Familiarise yourself with how documents flow through various stages, from creation to archiving. This will help you answer questions confidently and demonstrate your proactive approach.
✨Showcase Your Organisational Skills
Prepare examples that highlight your strong organisational skills. Think of times when you managed multiple priorities or streamlined a workflow. Being able to articulate these experiences will show that you're detail-oriented and process-driven.
✨Brush Up on Microsoft Tools
Since proficiency in Microsoft packages is key, ensure you're comfortable discussing your experience with Excel, Word, and Outlook. You might even want to mention specific features or functions you've used that relate to document control.
✨Communicate Effectively
Practice your communication skills before the interview. Be ready to explain complex processes in simple terms, as you'll need to guide others on the Document Control Procedure. Good interpersonal skills can set you apart from other candidates.
