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- Tasks: Coordinate contracts and manage invoice processing using SAP and internal finance apps.
- Company: First Recruitment Group, dedicated to putting people first and fostering diversity.
- Benefits: Gain valuable experience in contract management and work with a supportive team.
- Other info: Opportunity to learn and grow in a dynamic environment with diverse teams.
- Why this job: Perfect for detail-oriented individuals looking to make an impact in HR and finance.
- Qualifications: 1 year of contract administration experience and strong Excel skills required.
The predicted salary is between 30000 - 40000 £ per year.
A vital aspect of this role is to coordinate pre- and post-award contract activity for HR and General Services and maintain the workflow of invoice processing via SAP and the internal Finance app, working closely with the HR Manager to manage the contracts effectively. The workload for this role has peaks of high volume and is time critical. The role would suit someone with a background in Contract Management / Administration and Invoice Processing.
Responsibilities
- Creation of purchase requisitions, requests for tender, contract revisions.
- Maintain contract spend spreadsheet.
- Monitor contract end dates and available funds.
- Provide regular updates to contract holder (Head of Human Resources) on contract status.
- Liaise with internal and external customers such as suppliers, recruitment agencies, the Finance team and the contract holder.
- In SAP:
- Creation of Purchase Requisitions.
- Creation of Call-Offs (request for services).
- Creation of Service Entries for invoice processing.
- Check invoices or assign invoices to departmental checker.
- Upload approved Service Entries and send for approval.
- Maintenance of various trackers and reporting activities.
Qualifications
- Contract administration – minimum 1 year experience.
- Excellent attention to detail, accuracy, and self-discipline.
- Be prepared to learn, strictly follow processes and take responsibility for compliance with company policies.
- Work independently and as part of a team.
- Enjoy investigating solutions and collaborating with key stakeholders including members of the Senior Leadership Team.
- Be confident using Excel and managing and interpreting data (excellent Excel skills is essential).
- Knowledge of SAP is desirable.
- A degree in economics would be a plus.
Contract And SAP Administrator in London employer: First Recruitment Group
Contact Detail:
First Recruitment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract And SAP Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work in contract management or SAP. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of SAP and contract administration. We recommend practising common interview questions and scenarios related to invoice processing and contract management to show you're ready to hit the ground running.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in the interviewer’s mind and shows your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’re the perfect fit for the position.
✨Tip Number 4
Apply through our website for the best chance at landing that contract administrator role. We make it easy for you to showcase your skills and experience directly to employers looking for someone just like you!
We think you need these skills to ace Contract And SAP Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in contract management and invoice processing. We want to see how your skills match the role, so don’t be shy about showcasing your relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Contract and SAP Administrator role. Share specific examples of how you've successfully managed contracts or processed invoices in the past.
Show Off Your Excel Skills: Since excellent Excel skills are essential for this role, make sure to mention any relevant experience you have with data management and analysis. If you’ve created spreadsheets or tracked budgets, let us know!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us during the process!
How to prepare for a job interview at First Recruitment Group
✨Know Your Contracts
Make sure you brush up on your contract management knowledge. Be ready to discuss your previous experiences with contract administration and how you've handled high-volume workloads. This will show that you understand the importance of the role and can handle the pressure.
✨Excel Like a Pro
Since excellent Excel skills are essential, practice using functions and data management techniques. Be prepared to demonstrate your ability to manage and interpret data during the interview. You might even want to bring examples of spreadsheets you've worked on to showcase your skills.
✨Familiarise Yourself with SAP
If you have experience with SAP, be ready to talk about it! If not, do some research on its functionalities related to purchase requisitions and invoice processing. Showing that you're proactive in learning about the tools used in the role will impress the interviewers.
✨Engage with Stakeholders
Highlight your experience in liaising with various stakeholders, such as suppliers and internal teams. Prepare examples of how you've successfully collaborated with others to achieve common goals. This will demonstrate your teamwork skills and your ability to communicate effectively.