Administrator in Leatherhead

Be at the heart of a busy project team, ensuring everything runs smoothly through exceptional organisation, coordination, and support.

Our Client has a requirement for a Project Administrator, who will be required to work on a contract basis in Surrey.

Role Purpose:

• Provide comprehensive administrative support to a project team.
• Coordinate business, travel, and office-related activities to ensure efficient day-to-day operations.
• Support document management processes and project administration requirements.
• Act as a key point of contact between project personnel and internal support functions.
• Assist team members with practical relocation and settlement support where required.

Job Role Responsibilities:

• Number, issue, file, and maintain project correspondence and documentation.
• Organise and manage SharePoint access for project personnel.
• Liaise with IT regarding conference room issues and general project team IT requirements.
• Manage office supplies including stationery, coffee pods, and coffee machines.
• Coordinate any special workplace requirements for team members.
• Organise business travel arrangements, including flights, hotels, airport transfers, and collections.
• Utilise Microsoft Word, Excel, SharePoint, and DocuSign to support project administration activities.
• Liaise with internal administrative teams to coordinate activities, communications, and resolve issues as they arise.
• Support personnel with accommodation, schooling, transportation, and other relocation-related requirements for themselves and their families.
• Support document management activities as required.
• Build effective relationships with both internal and external stakeholders.
• Engage proactively with support departments to ensure the project operates efficiently and effectively.
• Work 40 hours per week, five days per week in the office.

Experience / Skills / Knowledge / Qualifications:

• Previous experience in a Project Administrator, Team Administrator, or similar administrative support role.
• Strong organisational skills with the ability to manage multiple priorities simultaneously.
• Experience arranging complex travel and accommodation requirements.
• Proficient in Microsoft Word, Excel, SharePoint, and DocuSign.
• Excellent communication and interpersonal skills.
• Ability to work effectively with a wide range of stakeholders.
• Strong attention to detail and document control awareness.
• Self-motivated, proactive, and capable of working independently.
• Positive, enthusiastic approach with a willingness to support the wider team.
• Experience working in a project-based or engineering environment would be advantageous.

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