Contract And SAP Administrator

A vital aspect of this role is to coordinate pre- and post-award contract activity for HR and General Services and maintain the workflow of invoice processing via SAP and the internal Finance app, working closely with the HR Manager to manage the contracts effectively. The workload for this role has peaks of high volume and is time critical.

The role would suit someone with a background in Contract Management / Administration and Invoice Processing.

The main responsibilities will include, but not be limited to:

• Creation of purchase requisitions, requests for tender, contract revisions.
• Maintain contract spend spreadsheet.
• Monitor contract end dates and available funds.
• Provide regular updates to contract holder (Head of Human Resources) on contract status.
• Liaise with internal and external customers such as suppliers, Recruitment agencies, the Finance team and the contract holder.
• In SAP:

• Creation of Purchase Requisitions.
• Creation of Call-Offs (request for services).
• Creation of Service Entries for invoice processing.

• Check invoices or assign invoices to departmental checker.
• Upload approved Service Entries and send for approval.
• Maintenance of various trackers and reporting activities.
• Provide administration cover to the department as required.

The person we are looking for will have the following experience and skills:

• Contract administration – minimum 1 year experience.
• Have excellent attention to detail, accuracy, and self-discipline.
• Be prepared to learn, strictly follow processes and take responsibility for compliance with company policies.
• Work independently and as part of a team.
• Enjoy investigating solutions and collaborating with key Stakeholders including members of the Senior Leadership Team.
• Be confident using Excel and managing and interpreting data (Excellent Excel skills is essential).
• Knowledge of SAP is desirable.
• A degree in economics would be a plus.

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