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- Tasks: Manage procurement operations and ensure efficient delivery of goods and services.
- Company: Join a top 10 copper producer with a unique culture focused on innovation.
- Benefits: Competitive salary, career growth, and a supportive work environment.
- Why this job: Be part of a team that values independent thinking and problem-solving.
- Qualifications: Strong academic background in Maths and English; procurement experience preferred.
- Other info: Dynamic role with opportunities for continuous improvement and impactful projects.
The predicted salary is between 36000 - 60000 £ per year.
To support Group IT’s procurement operations by managing the end-to-end purchasing lifecycle, ensuring financial control, vendor compliance, and efficient delivery of goods and services. This role plays a key part in enabling strategic sourcing, budget adherence, and supplier performance within the Commercial & Service Management team.
Key Responsibilities:- Procurement Operations
- Manage the full procurement lifecycle: sourcing, quoting, raising purchase orders, tracking deliveries, and receipting goods/services.
- Ensure all procurement activities align with budgetary constraints and internal policies.
- Maintain accurate and up-to-date vendor records and contact details.
- Liaise with suppliers to resolve discrepancies and ensure timely delivery.
- Financial & Budget Management
- Monitor and report on procurement spend against budget and forecast.
- Create and distribute monthly financial reports for Group IT.
- Track open purchase orders and ensure timely closure post-fulfilment.
- Collaborate with finance to ensure invoice accuracy and payment efficiency.
- Invoice & Purchase Order Management
- Review invoices for accuracy and alignment with purchase orders.
- Submit vendor invoices before month-end deadlines.
- Track payment progress and escalate issues as needed.
- Maintain reporting on invoice status, approvals, and actuals vs forecast.
- Asset & License Procurement
- Procure IT hardware and software licenses for corporate office locations.
- Monitor license allocation and consumption via M365 Admin and SNOW portals.
- Ensure compliance with licensing agreements and usage policies.
- Systems & Tools
- Use Service Desk Plus or similar tools for tracking procurement-related incidents, service requests and change requests to resolution.
- Operate within purchase-to-pay systems for order and invoice processing.
- Utilize SNOW and M365 Admin portals for license and asset management.
- IT Service Desk Administration – Procurement Support
- Act as a first-line contact for procurement-related service requests raised via the Service Desk Plus application.
- Triage and prioritize incoming tickets, identifying whether they relate to procurement incidents or service requests.
- Provide timely updates to stakeholders on ticket progress, escalating issues to relevant teams when necessary.
- Monitor ticket queues to ensure procurement-related requests are assigned appropriately and resolved efficiently.
- Procurement Service Improvement Ownership
- Assist in delivering procurement-related service improvement initiatives across Group IT.
- Identify inefficiencies in procurement workflows and propose actionable enhancements.
- Collaborate with stakeholders to design and implement process improvements.
- Track and report progress of procurement improvement projects to senior management.
- Ensure measurable outcomes and benefits realisation from implemented improvements.
- Promote a culture of continuous improvement within procurement operations.
- Strong academic background in Maths and English.
- Financial or procurement-related qualifications are advantageous but not essential.
- Project Management certification (e.g., PRINCE2) is beneficial but not required.
- Proven experience in procurement and purchase-to-pay processes.
- Familiarity with procurement systems, service management tools, and licensing portals.
- Strong analytical and reporting skills.
- Excellent stakeholder engagement and communication abilities.
- Proactive and confident in engaging with stakeholders across a global organization.
- Commercially astute with a focus on value-for-money.
- Outcome-driven and committed to continuous improvement.
Group IT – Commercial and Invoice Analyst (London) in City of London employer: First Quantum Minerals Ltd
Contact Detail:
First Quantum Minerals Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Group IT – Commercial and Invoice Analyst (London) in City of London
✨Tip Number 1
Get to know the company culture before your interview. Research First Quantum's values and think about how your skills align with their 'can do' attitude. This will help you show them you're not just a fit for the role, but for the team too!
✨Tip Number 2
Practice your responses to common interview questions, especially those related to procurement and financial management. Use specific examples from your past experiences to demonstrate your skills and how you've tackled challenges.
✨Tip Number 3
Don’t forget to prepare some thoughtful questions to ask at the end of your interview. This shows your interest in the role and helps you gauge if the company is the right fit for you. Think about asking about their procurement processes or how they measure success in this role.
✨Tip Number 4
After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch that keeps you on their radar and reinforces your enthusiasm for the position. And remember, apply through our website for the best chance!
We think you need these skills to ace Group IT – Commercial and Invoice Analyst (London) in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Procurement Analyst. Highlight relevant experience in procurement and financial management, and don’t forget to showcase your analytical skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples from your past that demonstrate your ability to manage procurement processes and improve efficiencies. We love a good story!
Showcase Your Skills: In your application, make sure to highlight any experience with procurement systems and tools, as well as your stakeholder engagement abilities. We’re looking for someone who can communicate effectively across teams, so let us know how you’ve done this in the past.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, you can set up job alerts to stay updated on future opportunities with us. We can’t wait to hear from you!
How to prepare for a job interview at First Quantum Minerals Ltd
✨Know Your Procurement Basics
Make sure you brush up on the fundamentals of procurement and purchase-to-pay processes. Familiarise yourself with key terms and concepts, as well as the specific tools mentioned in the job description, like Service Desk Plus and M365 Admin. This will show that you're not just interested in the role but also understand its core functions.
✨Showcase Your Analytical Skills
Prepare to discuss your experience with financial reporting and budget management. Bring examples of how you've monitored procurement spend or improved processes in previous roles. Being able to demonstrate your analytical prowess will resonate well with the interviewers, especially since this role involves tracking and reporting on procurement activities.
✨Engage with Stakeholders
Since stakeholder engagement is crucial for this position, think of instances where you've successfully collaborated with others. Be ready to share how you’ve resolved discrepancies or improved communication with suppliers. This will highlight your proactive approach and ability to work within a global organisation.
✨Emphasise Continuous Improvement
The company values a culture of continuous improvement, so come prepared with ideas on how you could enhance procurement workflows. Think about inefficiencies you've encountered in past roles and how you addressed them. This shows that you're not only outcome-driven but also committed to making a positive impact from day one.