Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage office maintenance and administration while ensuring health and safety compliance.
- Company: International organisation with a focus on diversity and inclusion.
- Benefits: Competitive salary up to £50,000, Monday to Friday work hours.
- Why this job: Join a dynamic team and make a real impact in a multicultural environment.
- Qualifications: Fluent Japanese and experience in facility management required.
- Other info: Great opportunity for career growth in a supportive workplace.
The predicted salary is between 40000 - 50000 £ per year.
An international organisation is looking for a Japanese speaking Facility/Administration Officer.
Responsibilities:- To manage all aspects of office maintenance and premises administration, making sure all Health and Safety issues are covered and sorted.
- Liaising with the company’s appointed building management company, coordinating relevant contractor/engineer, and attending tenants’ meetings.
- To update and renew the office maintenance contract and deal with any issues arising from the lease and landlord issues such as rent, tenancy agreement, etc.
- To arrange appropriate physical access control including issuing/deleting the access control cards/badges and monitor/update the access control system.
- To order stationery and any other supplies required for the company and staff and ensure that stocks do not run low and that the items are stored away.
- To arrange external storage.
- To manage the keys of the office including important ones.
- To ensure expatriate staff matters are efficiently processed e.g. immigration procedures, induction, the securing of accommodation, rent arrangements, medical, and other issues.
- To assist the expatriate staff in the General Affairs department with various tasks which may include reports to Head Office, photocopying, binding, filing, etc.
- Japanese language skills are mandatory due to liaison with Head Office.
- Facility Management job experience in a Japanese company.
- Product experience in Conference system, lighting, office furniture, access management system, electricity arrangement, air conditioning, etc.
People First is committed to increasing diversity and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.
People First (Recruitment) Limited acts as an employment agency for permanent and fixed term contract recruitment and as an employment business for the supply of temporary workers.
Please note that by applying for this job you accept our Terms of Use and Privacy Policy which can be found on our website.
We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.
Japanese speaking Job - Facility/Administration Officer - London employer: First People Recruitment
Contact Detail:
First People Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Japanese speaking Job - Facility/Administration Officer - London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who speak Japanese. They might know about openings that aren't advertised yet or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with yours. This will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your Japanese language skills! Since this role requires fluency, brush up on relevant vocabulary and phrases that might come up in a professional setting. It’ll give you an edge during the interview.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that dream job, and applying directly can sometimes give you a better chance of being noticed.
We think you need these skills to ace Japanese speaking Job - Facility/Administration Officer - London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Facility/Administration Officer. Highlight your relevant experience in facility management and any Japanese language skills you have. We want to see how you fit into our team!
Showcase Your Skills: Don’t just list your responsibilities; showcase your achievements! Use specific examples that demonstrate your ability to manage office maintenance and liaise with contractors. This will help us see your potential impact at StudySmarter.
Keep It Professional: While we love a friendly tone, make sure your application is professional. Use clear language and check for typos or errors. A polished application shows us you’re serious about joining our team!
Apply Through Our Website: We encourage you to apply through our website for the best chance of being noticed. It’s super easy, and you’ll be able to upload your CV as a Word document, just like we ask. Let’s get your application rolling!
How to prepare for a job interview at First People Recruitment
✨Brush Up on Your Japanese
Since this role requires Japanese language skills, make sure you're comfortable speaking and understanding the language. Practise common phrases and industry-specific vocabulary that might come up during the interview.
✨Know Your Facility Management Basics
Familiarise yourself with key concepts in facility management, especially those relevant to the responsibilities listed in the job description. Be ready to discuss your previous experience and how it relates to managing office maintenance and liaising with contractors.
✨Prepare for Scenario Questions
Think about potential scenarios you might face in this role, such as handling a health and safety issue or coordinating with a contractor. Prepare clear examples from your past experiences that demonstrate your problem-solving skills and ability to manage similar situations.
✨Show Your Organisational Skills
This position involves a lot of administrative tasks, so be prepared to showcase your organisational skills. Bring examples of how you've successfully managed supplies, access control systems, or any other relevant administrative duties in your previous roles.
