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- Tasks: Manage office maintenance and administration while ensuring health and safety compliance.
- Company: Join an international organisation with a focus on diversity and inclusion.
- Benefits: Competitive salary up to £50,000, Monday to Friday work hours.
- Why this job: Be the backbone of office operations and support expatriate staff in a dynamic environment.
- Qualifications: Fluent Japanese and experience in facility management are essential.
- Other info: Great opportunity for career growth in a supportive workplace culture.
The predicted salary is between 40000 - 50000 £ per year.
An international organisation is looking for a Japanese speaking Facility/Administration Officer.
Responsibilities:- To manage all aspects of office maintenance and premises administration, making sure all Health and Safety issues are covered and sorted.
- Liaising with the company’s appointed building management company, coordinating relevant contractor/engineer, and attending tenants’ meetings.
- To update and renew the office maintenance contract and deal with any issues arising from the lease and landlord issues such as rent, tenancy agreement, etc.
- To arrange appropriate physical access control including issuing/deleting the access control cards/badges and monitor/update the access control system.
- To order stationery and any other supplies required for the company and staff and ensure that stocks do not run low and that the items are stored away.
- To arrange external storage.
- To manage the keys of the office including important ones.
- To ensure expatriate staff matters are efficiently processed e.g. immigration procedures, induction, the securing of accommodation, rent arrangements, medical, and other issues.
- To assist the expatriate staff in the General Affairs department with various tasks which may include reports to Head Office, photocopying, binding, filing, etc.
- Japanese language skills are mandatory due to liaison with Head Office.
- Facility Management job experience in a Japanese company.
- Product experience in Conference systems, lighting, office furniture, access management system, electricity arrangement, air conditioning, etc.
People First is committed to increasing diversity and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.
People First (Recruitment) Limited acts as an employment agency for permanent and fixed term contract recruitment and as an employment business for the supply of temporary workers.
Please note that by applying for this job you accept our Terms of Use and Privacy Policy which can be found on our website.
We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.
Japanese speaking Job - Facility/Administration Officer - London employer: First People Recruitment
Contact Detail:
First People Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Japanese speaking Job - Facility/Administration Officer - London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who speak Japanese. They might know about openings that aren't advertised yet or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills, especially in facility management and administration. This will help you stand out during the interview.
✨Tip Number 3
Practice your Japanese language skills! Since this role requires liaising with the Head Office, being fluent will give you an edge. Try role-playing common workplace scenarios to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always on the lookout for talented individuals like you to join our team.
We think you need these skills to ace Japanese speaking Job - Facility/Administration Officer - London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Facility/Administration Officer. Highlight your relevant experience in facility management and any Japanese language skills you have. We want to see how you fit into our team!
Showcase Your Skills: Don’t just list your responsibilities; showcase your achievements! Use specific examples that demonstrate your ability to manage office maintenance and liaise with contractors. This will help us see your potential impact.
Keep It Professional: While we love a friendly tone, keep your application professional. Use clear language and check for typos or errors. A polished application shows us you’re serious about joining our team!
Apply Through Our Website: We encourage you to apply through our website for the best chance of being noticed. It’s super easy, and you’ll be able to upload your CV as a Word document, just like we ask!
How to prepare for a job interview at First People Recruitment
✨Brush Up on Your Japanese
Since this role requires Japanese language skills, make sure to practice your speaking and comprehension. Prepare to discuss your previous experiences in Japanese, especially those related to facility management or administration.
✨Know the Company Inside Out
Research the international organisation thoroughly. Understand their values, mission, and any recent news. This will help you tailor your answers and show that you're genuinely interested in the role and the company.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, like managing office maintenance or liaising with contractors. Think of examples from your past experience that demonstrate your problem-solving skills and ability to work under pressure.
✨Showcase Your Organisational Skills
As a Facility/Administration Officer, organisation is key. Be ready to discuss how you manage tasks, prioritise responsibilities, and ensure everything runs smoothly. Bring examples of how you've successfully handled multiple projects or maintained supplies in previous roles.
