Japanese Speaking Job - ADMINISTRATOR/SECRETARY - London in City of London

Title:JapaneseSpeakingADMINISTRATOR/SECRETARY

Salary:£37K-£41K+benefit

Location:London

Job status:Permanent

Working hours:35 hours per week (5 days office base)

Start date:ASAP

JapaneseSpeakingADMINISTRATOR/SECRETARY Responsibilities

• SupportBusinessdivisions/Corporatedepartmentsasrequired,toincludesettlingemployeeexpensesthroughSAP/ConcurSystem,arrangingmeetingsandconferencesinternally&externally,arrangingvariouseventsandlogisticsforVIPvisitors.
• Developandmaintainregularcontactwithtravelagents,hotels,chauffeurs,restaurantsandairlines.
• Negotiatecorporaterateswithvendors,collateinformationcentrallyanddisseminatetobusinessdivisions.
• AdministerthecompanyGolfClubmembershipandassociatedactivities,liaisingwiththegolfclubs,externalguestsandmembersformonthlyevents,andensuremembersareadded/removedasrequired.
• Undertakelocalad-hocdepartmentspecificworkfunctions/eventsasmayreasonablyberequired.(TasksmayincludeassistingwitheventorganizingorsupportingCompanyHouseactivitiesetc)
• Covertheresponsibilitiesofcolleaguesduringteammemberabsencesandpeakworkvolumes
• Provideefficientadministrativeservicesinthedepartmentincludingfiling/scanning/dispatchingdocuments,maintainingthecustomerlists.

JapaneseSpeakingADMINISTRATOR/SECRETARY Requirements

• Confidentialanddiscreetinhandlingsensitiveinformation
• Demonstrableexperienceofhavingdeliveredadministrativesupport
• Extensiveexperienceinoutlookdiarymanagementtoincludescheduling/reschedulingmeetingsandnotifyingstakeholders.
• Excellentwrittenandverbalcommunicationskills,includingtheabilitytoconveyeventdetails,objectives,andupdateseffectivelytointernalteamsandexternalstakeholders.
• ArticulatewithprofessionalwrittenandverbalEnglishandJapaneselanguageskills.
• Establishesandbuildseffectiveworkingrelationshipswithothers–inimmediateteamandwithstakeholders
• Worksonowninitiativeandwithoutclosesupervision
• Multi-tasksandmanagescompetingactivitiessimultaneouslyandwithindeadlines
• Adaptseasilytochangingprioritiesandworkscalmlyandmethodicallyunderpressure
• MicrosoftOfficeWord/Exceltointermediatelevelorabove,Powerpointtoadvancedlevel
• Excellenttimemanagementandorganisationskills
• Astrongcommunicator,whoupdatesteammembersonactivitiesandprovidesseamlessworkhandovers
• Accuratewithstrongattentiontodetail

Please follow us on Linkedin: https://www.linkedin.com/company/people-first-team-japan

We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.

People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.

People First (Recruitment) Limited acts as an employment agency for permanent and fixed term contract recruitment and as an employment business for the supply of temporary workers. Please note that by applying for this job you accept our Terms of Use and Privacy Policy which can be found on our website.

Click for more Japanese speaking jobs from People First Team Japan in London, your Japanese recruitment specialists.