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For Companies At a Glance
- Tasks: Coordinate testing and maintenance visits, manage documentation, and provide admin support.
- Company: Join a supportive team that values diverse backgrounds, including ex-military personnel.
- Benefits: Enjoy a competitive salary and the chance to work in a dynamic environment.
- Why this job: Be part of a mission-driven company that prioritises compliance and safety.
- Qualifications: Strong organisational skills; familiarity with Microsoft Dynamics 365 is a plus.
- Other info: Ideal for those looking to grow in a fast-paced, compliance-focused role.
The predicted salary is between 20800 - 36400 £ per year.
Overview
First Military Recruitment are currently seeking a Support Administrator on behalf of one of our clients. Our client encourages applications from ex-military personnel however all candidates will be given due consideration.
Responsibilities
- Plan and coordinate LEV testing and maintenance visits for in-house engineers and subcontractors.
- Maintain a live calendar of upcoming inspections and re-certifications.
- Review LEV test reports for completeness and accuracy.
- Convert finalised reports into PDF format and archive them in the appropriate document management system.
- Draft and issue quotations for LEV services using Microsoft Dynamics 365.
- Track quote status and follow up with clients as needed.
- Organise and maintain LEV related documentation, including risk assessments, method statements and service records.
- Ensure all documentation is version-controlled and audit-ready.
- Source and evaluate subcontractors for LEV related works.
- Issue tender documents and collate responses for management review.
- Allocate jobs to in-house engineers based on skillset, location and availability.
- Provide logistical and administrative support for field operations.
- Monitor calibration and certification dates for LEV test equipment.
- Arrange timely re-certification to ensure compliance with industry standards.
- Answer daily incoming calls and emails, providing first line support for LEV queries.
- Log service requests and escalate technical issues appropriately.
- Support the wider facilities or H&S team with ad hoc tasks.
- Maintain accurate records in line with ISO or internal QA procedures.
Skills and Qualifications
- Familiarity with LEV systems and COSHH regulations (advantageous but not essential).
- Proficient use of Microsoft Dynamics 365 and SharePoint.
- Strong organisational skills and attention to detail.
- Ability to prioritise tasks in a fast-paced, compliance-driven environment.
Salary
£26,000
Location
Frome
#J-18808-Ljbffr
Support Administrator employer: First Military Recruitment
Contact Detail:
First Military Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Support Administrator
✨Tip Number 1
Familiarise yourself with LEV systems and COSHH regulations, even if they're not essential. Understanding these concepts will help you stand out during interviews and demonstrate your commitment to the role.
✨Tip Number 2
Get comfortable with Microsoft Dynamics 365 and SharePoint. If you can showcase your proficiency in these tools, it will give you an edge over other candidates who may not be as familiar.
✨Tip Number 3
Highlight your organisational skills and attention to detail in conversations with potential employers. Be ready to provide examples of how you've successfully managed multiple tasks in a fast-paced environment.
✨Tip Number 4
Network with professionals in the industry, especially those with experience in LEV testing and maintenance. Building connections can lead to valuable insights and potentially open doors for job opportunities.
We think you need these skills to ace Support Administrator
Some tips for your application 🫡
Understand the Role: Read through the job description carefully to understand the responsibilities and skills required for the Support Administrator position. Tailor your application to highlight relevant experiences that align with these requirements.
Highlight Relevant Experience: When writing your CV and cover letter, emphasise any previous administrative roles or experience with LEV systems, even if it's not extensive. Mention specific tasks you've handled that relate to the responsibilities listed in the job description.
Showcase Your Skills: Make sure to demonstrate your proficiency in Microsoft Dynamics 365 and SharePoint. If you have examples of how you've used these tools effectively in past roles, include them to strengthen your application.
Craft a Strong Cover Letter: Write a compelling cover letter that not only introduces yourself but also explains why you're interested in the role and how your background makes you a suitable candidate. Be sure to mention your organisational skills and ability to work in a compliance-driven environment.
How to prepare for a job interview at First Military Recruitment
✨Know Your LEV Systems
Even if familiarity with LEV systems isn't essential, having a basic understanding can set you apart. Brush up on the fundamentals of LEV testing and COSHH regulations to show your enthusiasm and willingness to learn.
✨Master Microsoft Dynamics 365
Since proficiency in Microsoft Dynamics 365 is crucial for this role, make sure you are comfortable navigating the software. Consider doing a quick tutorial or refresher course to demonstrate your capability during the interview.
✨Showcase Your Organisational Skills
This position requires strong organisational skills. Prepare examples from your past experiences where you successfully managed multiple tasks or projects, highlighting your attention to detail and ability to prioritise effectively.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities in a fast-paced environment. Think of scenarios where you had to handle tight deadlines or compliance issues, and be ready to discuss how you approached these challenges.
